RFQ_SP4510-16-Q-1018.pdf

SP4510-16-Q-1018

Combined Synopsis/Solicitation

Description:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This is issued as a request for quote (RFQ). The performance timeframe is a 12-month base period with a four 12-month option periods, subject to unilateral exercise at the Government’s sole discretion. The Government may exercise this option prior to the end of the base period, or any exercised option period. The RFQ is for DLA Disposition Services San Antonio, TX. This procurement is a 100% small business set aside in accordance with FAR Part 19, with a North American Industry Classification System (NAICS) code of 324110, with a size standard of 1,500 employees. The non-manufacturer rule applies to this procurement, as set forth in FAR 19.102(f)(1-7). Note that any non-manufacturer offer shall comply with the size standard of 500 employees. In order to be eligible for the award of any Government procurement offerors must, without exception, be actively registered in the System for Award Management (SAM) located at https://www.sam.gov/ Copies of the FAR/DFAR/DLAD clauses can be found on the internet at http://farsite.hill.af.mil

All offeror quotes shall be received no later than 2:00 PM Eastern Time, 15 July 2016 via email only to Douglas.Bresson@dla.mil and Joe.Bednar@dla.mil

Any questions regarding this procurement shall be e-mailed to Douglas.Bresson@dla.mil and Joe.Bednar@dla.mil not later than 10:00 AM Eastern Time, 07 July 2016.

These are estimated quantities for each period. Note that prices can only be to two digits past the decimal place, and the Government will use standard rounding practices to round any unit prices submitted that are beyond two decimal places.

BID SCHEDULES

12-Month Base Period

All diesel prices are defined as the per gallon mark-up over the EIA spot price on date of the call orders, in accordance with paragraph 1.10 of this solicitation

CLIN Description Est Qty

Unit Unit Price Total

0001 Diesel Fuel, DULSD 15 PPM sulfur (maximum) dyed ultra-low sulphur diesel fuel no. 2 for use in all non-road diesel engines. Not for use in highway vehicles or engines. Tax exempt use only IAW Section 4082 of the Internal Revenue Code. (Approximately 300 gallons per delivery)

2,100 Per Gallon Mark-Up

0002 Delivery Charge 7 Ea

Total Base period: $______________

12-Month Option Period 1

CLIN Description Est

Qty Unit Unit Price Total

0003 Diesel Fuel, DULSD 15 PPM sulfur (maximum) dyed ultra-low sulphur diesel fuel no. 2 for use in all non-road diesel engines. Not for use in highway vehicles or engines. Tax exempt use only IAW Section 4082 of the Internal Revenue Code. (Approximately 300 gallons per delivery)

2,100 Per Gallon

0004 Delivery Charge 7 Ea

Total Option period: $_____________

12-Month Option Period 2

Unit Unit Price Total

0005 Diesel Fuel, DULSD 15 PPM sulfur (maximum) dyed ultra-low sulphur diesel fuel no. 2 for use in all non-road diesel engines. Not for use in highway vehicles or engines. Tax exempt use only IAW Section 4082 of the Internal Revenue Code. (Approximately 300 gallons per delivery)

2,100

Per Gallon

0006 Delivery Charge 7 Ea

Total Option period: $_____________

12-Month Option Period 3

Unit Unit Price Total

0007 Diesel Fuel, DULSD 15 PPM sulfur (maximum) dyed ultra-low sulphur diesel fuel no. 2 for use in all non-road diesel engines. Not for use in highway vehicles or engines. Tax

0008 Delivery Charge 7 Ea

Total Option period: $______________

12-Month Option Period 4

Unit Unit Price Total

0009 Diesel Fuel, DULSD 15 PPM sulfur (maximum) dyed ultra-low sulphur diesel fuel no. 2 for use in all non-road diesel engines. Not for use in highway vehicles or engines. Tax

0010 Delivery Charge 7 Ea

Total Option period: $______________

Total, Base and All Option Periods: $ _____________

PERFORMANCE WORK STATEMENT (PWS)

1.1 SCOPE OF WORK

The Contractor shall provide all properly trained labor, equipment, tools, personal protective equipment, material, licenses, fees, permits, certifications, supervision, transportation, manifests, and all other items and services necessary to perform the filling of a Diesel Fuel tank located at DLA Disposition Services San Antonio, 2999 Parker Hill Rd, San Antonio, TX 78234. The Fuel tank capacity is 500 gallons and has a safety shut-off valve. At the time of fuel delivery, contractor shall gauge the tank for quantity and water before and after offloading the fuel, in accordance with the attached TO 42B-1-1, Technical Manual – Quality Control of Fuels and Lubricants, and its referenced Air Force Instruction (AFI) 91- 203, Air Force Consolidated Occupational Safety Instructions. The before and ending fuel quantity readings and presence of water shall be provided to the Government representative in order to fulfill Air Force required documentation. If water is present at the time of issuance, contractor shall remove the water from the tank and dispose of in accordance with federal and state regulatory requirements.

Contractor shall also be willing to respond on a short notice and remove water without performing a fuel delivery. The Points of Contact (POCs) for arrangement of deliveries are Santiago Colon, 210-221-3682 or Lole Meaole-Morisson, 210-295-5016.

1.2 SAFETY

The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, Contractor's personnel and equipment shall comply with applicable Federal, state, local and installation laws, safety regulations and procedures, and Contractor shall ensure that its agents, employees, and subcontractors perform in a safe manner. The Contractor shall ensure that all personnel involved in handling of the fuel be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility and general first aid procedures. Handling and personnel protective equipment shall be provided by the Contractor and shall be appropriate to ensure safe handling of the fuel.

1.3 SPILL RESPONSIBILITY

a. The contractor shall be solely responsible for cleanup of any and all spills or leaks during the performance of this contract that occur as a result of, or are contributed to, by the actions of its agents, employees, or subcontractors to the satisfaction of the Government and at no cost to the Government.

b. The contractor shall report all such spills or leaks, regardless of their quantity, to the POC immediately upon discovery. The attached Spill Report Form shall be submitted to the POC not later than 24 hours after the initial report. All of the highlighted blocks shall be completed, as a minimum.

1.4 DEPARTMENT OF TRANSPORTATION REQUIREMENTS

The Contractor shall comply with, and ensure that all applicable subcontractors comply with, all requirements of the U.S. Department of Transportation (DOT) Regulations, applicable state and local regulations and requirements, applicable to transportation of fuel under this contract.

1.5 PERMITS

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and/or permits, and for complying with any applicable Federal, state, and local laws, codes, and regulations in connection with the performance of the performance work statement. This shall include acquiring any required permits or registration necessary to operate on AND or for transporting fuel.

1.6 RECEIVING HOURS

a. Receiving hours for deliveries shall be arranged by the POC calling for the fuel.

b. Normal hours for delivery will be between 0800 – 1430, Monday through Friday. These are the hours the DLA Disposition Services personnel are available to provide access to fuel tank.

c. DLA Disposition Services, Field Activity at San Antonio will be closed Saturdays, Sundays, and Federal holidays.

d. The Federal Holidays are:

1st of January* 1st Monday in September 3rd Monday in January 2nd Monday in October 3rd Monday in February 11th of November* Last Monday in May 4th Thursday in November 4th of July* 25th of December*

* The holiday is observed on the preceding Friday or the following Monday when the holiday occurs on Saturday or Sunday, respectively.

1.7 DLA DISPOSITION SERVICES ENVIRONMENTAL MANAGEMENT SYSTEM

(EMS):

a. DLA DISPOSITION SERVICES implemented EMS in accordance with ISO 14001:2015 04(E), DOD and DLA requirements at all DLA DISPOSITION SERVICES appropriate facilities. An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The DLA

DISPOSITION SERVICES EMS is designed to ensure that all personnel, including contract personnel, whose work activities can cause real or potential significant environmental impact, are aware of how their work supports the EMS and are competent to perform their roles, responsibilities and authorities while supporting the DLA DISPOSITION SERVICES mission. The DLA DISPOSITION SERVICES EMS program is explained in DLA DISPOSITION SERVICES- I 6050.2, Environmental Management System (EMS) Core Instruction. Site supplements detail information required by EMS at a local level such as local, state and host environmental regulations as well as local emergency procedures and operating procedures unique to the location. Site supplements also contain information concerning the local interaction between the DLA DISPOSITION SERVICES tenant appropriate facility and the DOD/DLA host facility EMS program.

b. Contractors and their personnel are required to be aware that each DLA DISPOSITION SERVICES appropriate facility has an EMS and to be aware of EMS policies to perform work and/or gain access to an installation. Each DLA DISPOSITION SERVICES appropriate facility maintains EMS awareness posters that identify the DLA DISPOSITION SERVICES Environmental Management Representative (EMR) and Host facility EMR for specific guidance concerning an individual facilities’ EMS program.

1.8 PERIOD OF PERFORMANCE

The period of performance for all call orders under this contract is for 365 days from date of award for each period.

1.9 CALL ORDERS

a. Only the Contracting Officer and the DLA Disposition Services, Field Activity at San Antonio POC’s shown in paragraph 1.1 may place call orders under the contract. The call orders may be placed orally or in writing. When oral call orders are placed, an estimated quantity will be established between the parties making the call order. A written confirmation to the contractor will be provided immediately after an oral call order is placed, to include the EIA Spot Price on that date.

After performance of the call order, the contractor shall submit the actual quantity of the call order to the POC.

b. The contractor may bill against call orders as the work is performed throughout the contract period.

1.10 PRICING

The contractor shall be paid the prevailing rate for the diesel fuel in accordance with the listed spot price on website http://www.eia.doe.gov/dnav/pet/pet_pri_spt_s1_d.htm. The DLA Disposition Services POC will note the diesel rate on the date the call order is placed. The contractor shall be paid a fixed price for delivery and filling of the tank, plus the cost of the diesel paid at the described rate on the date when the call order is place. DLA Disposition Services will set aside a total estimated amount for the diesel as CLINs 0001, 0003, 0005, 0007, or 0009.

1.11 INVOICE / DOCUMENT SUBMITTAL

Wide Area Workflow (WAWF) – See 252.232-7006, Wide Area WorkFlow Payment Instructions (May 2013) below.

An invoice shall be prepared to include the following as a minimum:

(i) Contractor’s/Vendor’s Name and Address

(ii) Invoice Date/Number

(iii) Government contract number

(iv) Shipment Number

(v) Description of Goods or Services (CLIN, QTY, U/P), Quantity, Unit Price, Total Amount of Invoice

(vi) Taxpayer Identification Number (TIN) (if applicable)

(vii) If using a DD250 as an invoice, the wording ‘Original Invoice’ or ‘Invoice’ in 1-inch high letters must appear on the invoice. Do not use red or green ink. Black ink works best in our imaging system

(viii) Registered and current in the System for Award Management (SAM).

1.12 APPLICABLE CLAUSES

A. The provision at FAR 52.212-1, Instructions to Offerors – Commercial (Apr 2014) applies to this procurement.

B. The provision at FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014) applies to this procurement (with evaluation consisting of award to the contractor whose quote conforms to the solicitation offers the lowest total price, including the option periods, and is technically acceptable).

C. In accordance with FAR 52.212-3, Offerors Representations and Certifications --

Commercial Items (Dec 2014) the contractor shall ensure that the contractor has completed the annual representations and certifications on the System for Award

Management (SAM) at https://www.sam.gov

D. FAR 52.212-4, Contract Terms and Conditions -- Commercial Items (Dec 2014) applies to this procurement.

E. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items (Dec 2014) applies to this procurement.

F. Additional FAR Clauses applicable to this procurement:

52.203-3, Gratuities (Apr 1984);

52.203-6, Restrictions on Subcontractor Sales to the Government (Sep 2006);

52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011);

52.204-10, Reporting Executive Compensation and First - Tier Subcontract Awards (Aug 2012);

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010);

52.219-6, Notice of Total Small Business Set-Aside (Nov 2011);

52.222-3, Convict Labor (June 2003);

52.222-19, Child Labor - Cooperation with Authorities and Remedies (Mar 2012);

52.222-21, Prohibition of Segregated Facilities (Feb 1999);

52.222-26, Equal Opportunity (May 2007);

52.222-35, Equal Opportunity for Veterans (Sep 2010);

52.222-36, Affirmative Action for Handicapped Workers (Oct 2010);

52.222-37, Employment Reports on Veterans (Sep 2010);

52.222-50, Combatting Trafficking in Persons (Feb 2009);

52.223-18, Encouraging Contractor Policy to Ban Text Messages While Driving (Aug 2011);

52.232-17, Interest (Oct 2010);

52.232-33, Payment by Electronic Fund Transfer-Central Contractor Registration (Oct 2003);

52.232-39, Unenforceability of Unauthorized Obligations (Jun 2013);

52.233-3, Protest After Award (Aug 1996);

52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004);

52.242-13, Bankruptcy (Jul 1995)

G. The following DFARS clauses apply to this procurement:

252.203-7000, Requirements Relating to Compensation of Former DoD Officials (Sep 2011);

252.203-7002, Requirement to Inform Employees of Whistleblower Rights (Sep 2013);

252.203-7005, Representation Relating to Compensation of Former DoD Officials (Nov 2011);

252.209-7001, Disclosure of Ownership or Control by the Government of a Terrorist Country (Jan 2009);

252.225-7048, Export-Controlled Items (Jun 2013);

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Mar 2008);

252.232-7006, Wide Area WorkFlow Payment Instructions (May 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s):

Combo

Note: If a “Combo” document type is identified but not supportable by the Contractor’s business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

DLA Disposition Services San Antonio, TX

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC SL4701

Issue By DoDAAC SP4510

Admin DoDAAC SP4510

Inspect By DoDAAC SZ3547

Ship To Code SZ3547

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Santiago.Colon@dla.mil and Lole.Meaole-Morrison@dla.mil (Acceptance DoDAAC: SZ3547)

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Karen.Lewis@dla.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

252.243-7001, Pricing of Contract Modifications (Dec 1991);

252.243-7002, Requests for Equitable Adjustment (Dec 2012);

252.244-7000, Subcontracts for Commercial Items (Jun 2013)

1.13 INSTRUCTIONS TO OFFERORS

Submit quotes by email only to Douglas.Bresson@dla.mil and Joe.Bednar@dla.mil no later than 2:00 p.m. Eastern Standard Time, 15 July 2016. Attention: Offerors should make note of FAR 52.212-1(f), concerning late submissions. The offeror bears the sole risk of non-receipt of any email transmissions, and should ensure that all pages of the quote have been received by the designated office before the deadline indicated.

The bid schedule is included above and responding firms are required to complete and return that section with their quote submission. Offerors shall provide the applicable CAGE code and

DUNS number with their bid submission. The information located in FAR 52.212-3 (Offerors

Representations and Certifications) must be current at the System for Award Management

(SAM) at the time of quote submission.

All solicitation questions shall be submitted no later than 10:00 AM Eastern Time, 07 July

2016. In the event questions are received, a solicitation amendment will be posted to distribute the answers.

Place of Contract Performance:

DLA Disposition Services San Antonio, 2999 Parker Hill Road, San Antonio, TX 78234

Set Aside:

This is 100% Small Business Set-Aside

Attachment 1: TO 42B-1-1, Technical Manual – Quality Control of Fuels and Lubricants

Attachment 2: Air Force Instruction (AFI) 91-203, Air Force Consolidated Occupational Safety Instructions

Attachment 3: Spill Report Form