SP4500-11-R-0007-05.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

1 | 7

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

6/16/2011

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (If applicable)

N/A

6. ISSUED BY CODE

SP4500 7. ADMINISTERED BY (If other than Item 6) CODE SP4500

DLA Disposition Services Federal Center, ATTN: DLA-J764 74 North Washington Ave.

Battle Creek, MI 49037-3092

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

SP4500-11-R-0007

9b. DATED (SEE ITEM 11) 4/20/2011

10a. MODIFICATION OF CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

CODE: FACILITY CODE:

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ XX ] is extended, [ ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting And Appropriation Data (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return __ __ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. Solicitation 11R0007 is hereby extended, the closing date has been changed to June 24, 2011, 4:30 PM EST

2. The answers to contractor questions are attached.

3. Performance Work Statement revisions are attached.

4. A new bid schedule has been posted (Bid Schedule_SP4500-11-R-0007_Amendment 5). This bid schedule replaces the previous bid schedule and must be submitted by the above stated closing date.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN 7540-01-152-9070 – Electronically Reproduced PerFORM (DLA)STANDARD FORM 30 (REV. 10-83) PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

1. Clause 52.216-27 is hereby removed from the solicitation. The requirement is being solicited under a single solicitation that may result in multiple contracts not subject to FAR 16.5.

2. The estimated quantities have been verified by the generating facilities. The quantities are provided by the generators and are the best estimates available to DLA Disposition Services. The contract area has changed from the past contract with the removal of China Lake from the requirement and the addition of Ft. Irwin. The Government does not guarantee any quantity per CLIN. The contract minimum / maximum is listed under DLA 52.217-9R08.

3. C.3.15(Bead Blast Media at MCLB Barstow) is hereby removed from the solicitation. CLIN 9404BB and 9904BB have been removed from the bid schedule. The estimated quantity for CLIN 9404 has been adjusted to 170,000 lb.

The estimated quantity for CLIN 9904 has been adjusted to 269,000 lb. There is no recycling requirement for 9404 or 9904.

4. The following sections of the PWS are revised as follows:

C.3.8 TRANSPORTATION ON GOVERNMENT PREMISES – CLIN 6388HR

a. The contractor shall within five (5) calendar days after receipt of a written delivery order, be required to transport wastewater from various locations on the base to the Industrial Wastewater Treatment and Recycling Facility, Yermo Annex.

This service may also be ordered by Edwards AFB where waste will be moved to the area identified on the Task Order and confirmed by the COR/Generating activity.

b. The wastewater shall be hauled by a licensed driver and the vehicle shall be authorized to transport hazardous waste on highways.

c. When CLIN 6388HR is ordered, the minimum task order shall be one (1) each with “each” consisting as one complete transportation movement (1 each not to exceed 8 hours on-site). Contracting Officers’ Representative (COR) will be responsible for monitoring hours expended. Contractor must be capable of moving a minimum of 5,000 gallons per load.

C.3.11 INDUSTRIAL WASTEWATER – CLINs 9806WR & 9906WR

a. When CLIN 9806WR and 9906WR are ordered, the contractor shall remove and recycle accumulated wastewater.

Wastewater must be cleaned sufficiently to reuse or discharge as non-RCRA regulated. Contractor must provide all material, equipment and labor.

b. Normal work hours, when performing under this CLIN shall be from 5:00 a.m. to 12:00 midnight (Monday through Friday). Minimum order shall be not less than 5,000 gallons. This service may be ordered at MCLB Barstow twenty-four hours a day seven days a week. One each shall be ordered for each task order with work to be completed by close of business on the day of response.

c. All items shall be removed from the Government facility upon notification. The contractor shall respond within twenty-four (24) hours of call order (the call order will be followed up with a written request). Removal must be completed by close of business on the day of response.

C.3.13 CARBON MEDIA PROCESSING AT EDWARDS AFB – CLINs 6430CN, and disposal CLINs suffixed “CL”, “CN”, or “CR”

a. When CLIN 6430CN is ordered, the contractor shall provide replacement carbon within five (5) business days of issuance of a written delivery order. Carbon must be placed in process container as directed by the COR.

b. When “CL” suffixed CLINs are ordered, contractor must dispose of carbon by thermal absorption/landfill.

c. When “CN” suffixed CLINs are ordered, contractor must dispose of carbon by incineration.

d. When “CR” suffixed CLINs are ordered, contractor must recycle carbon by regeneration.

e. Carbon ordered under Bulk (..07) “CL”, “CN”, or “CR” CLINs is not containerized and contractor may be required to remove it from a process. Special equipment may be required (e.g., vacuum).

(SEE ATTACHED BID SCHEDULE FOR CLINs)

C.2.4.1 RECYCLING/RE-USE/RECLAIM

a. Recycling, if required by the Government, is defined in specific clauses located within this section of the contract.

However, the contractor may elect to beneficially use, re-use, recycle or reclaim any waste in this contract, unless specifically listed otherwise in the contract. The following applies for all waste removed under this contract that is beneficially used, re-used, recycled or reclaimed:

(1) An audit trail must be provided to the facility that will beneficially use, re-use, recycle or reclaim the waste, or any component thereof, even if the waste/component can be managed as a hazardous material.

(2) Dilution in the recycling process, to include blending down, of hazardous waste contaminants is prohibited.

(3) All resulting solid wastes must be disposed of per clause and/or per regulation.

(4) Certificates of Recycling shall be submitted to the generator with, copies to DLA Disposition Services Office/COR when required as stated in other clauses.

b. Recycling CLINs may only be ordered when the waste plus container weigh a minimum of 200 pounds, if applicable to the bid schedule and/or without any exceptions as listed elsewhere. This 200 pound minimum does not apply to MCLB Barstow and Edwards AFB.

c. Some waste deemed for recycling may also be anticipated under the appropriate disposal CLIN. If a waste designated for recycling does not meet the required parameters, the contractor must notify the CO in writing, of the rationale for waste rejection, as well as proof of the rejection. If the waste is rejected, the contractor must contact the CO and obtain disposition instructions, as well as provide two (2) copies of the rejection certification, along with any analysis, which supports the rejection to the CO, within fourteen (14) calendar days after the occurrence. If the Government concurs, the applicable disposal CLIN for the waste will be assigned.

5. Answers to Offeror questions are listed below:

Can the awardee use government copy machines? Answer: Copy machines and paper must be provided by the contractor.

The contractor will no longer have access to government owned copy machines or paper. A transportable copier is recommended but not endorsed by the government.

China Lake is not listed as a pick up point. Will they have their own contract?

Answer: Yes. The area for this requirement has changed from the past contract. China Lake will have their own contract.

The China Lake solicitation will be publicly posted to Fed Biz Opps.

Can we leave / store forklifts on-site? Answer: No

C.3.8 CLIN 6388HR if the truck is there for 10-hours do you get (2) each?

Answer: Yes. The clause has been revised. See above.

C.2.1.2. - Are CD's only required when CLIN 6503 is requested?

Answer: No, there are other items on the contract which require mandatory CDs. They are referenced in the PWS.

C.3.16 - Is this just for DMF Phase 2 tracking, essentially the same as G.4.c, or is this a request for personnel to be located on a specific military installation for administrative purposes?

Answer: This is for DMF Phase 2 tracking and Post-Payment Tracking. There is no requirement for personnel to be located on a military installation.

The extension calculations under AMOUNT column are nonfunctional on the bid schedule. -

Answer: A revised bid schedule has been posted with this amendment.

All the ERS attachments are locked, no further calculations can be performed, please unlock and re-submit as there should be no reason for these documents to be locked.

Answer: The ERS reports are posted non- protected.

The estimated quantities for 9404BB (1.5M) and 9904BB (2.5M) are erroneous. There is no historic data from ERS or the past contracts to support 4.5M pounds of bead blast generation. The generator should recalculate the correct amount and report a correct CLIN based on current analysis.

Answer: The estimated quantities have been verified with the generating facilities. The estimated quantities are provided by the generating facilities and are the best estimates available the DLA Disposition Services. CLIN 9404BB and 9904BB have been removed from the bid schedule. The estimated quantities for CLIN 9404 and 9904 have been increased.

Clause C.3.15 is vague in referring to appropriate disposal CLIN and meeting the requirements of C.73. Please submit clause C.73 and define the disposal method for 9404BB. -

Answer: The C.73 reference should have been C.2.4.1. Clause C.3.15 has been removed for the solicitation. CLIN 9404BB and 9904BB have been removed from the bid schedule. The estimated quantities for CLIN 9404 and 9904 have been increased.

Clause C.3.21 requires recycling of soil contaminated with petroleum products. The methods of recycling listed are only eligible for non-state regulated soil. Please delete CLINs 9804SR, and 9807SR, the requirement could be met using CLINS

9804AR & 9807AR.

Answer: Our records indicate that these CLINs have been active on the current contract and waste has been recycled using the indicated methods found in C.3.21. The clause lists several preferred methods to be used but also gives the contractor the option to use another acceptable technology as long as it is approved by DLA Disposition Services.

I have not found where I can find a list or description of the CLINs numbers in more detail such as waste description. Do you have something or can direct me to a CLINs list of definitions? I did find for the cylinders and that was all. –

Answer: You can reference the “Waste Code CLIN Selection Criteria” Section J, List of Attachments.

For several of the analytical/ service HINs that have never been used on this contract, you have estimated very large quantities. Has something changed with their base analytical plans? If not, can you adjust the estimated quantities to a more reasonable level?

Examples include:

6400AA = Never used, estimated quantity: 90 6401 = Used once, estimated quantity: 55 6402 = Never used, estimated quantity: 60 6403 = Used once, estimated quantity: 60 6404, 6405 = Never used, estimated quantity: 60 each 6410 (Testing unknown cylinder): Used once, estimated quantity: 25???!!

Answer: These are the estimated quantities provided by the generators/customers.

The same scenario is seen in the cylinders. For some cylinders that were never shipped, the estimated quantity doubled (ex.

0853). It is clear that you are trying t drive the price down for these items, but can we please be reasonable?

Examples include 0852 = Never shipped, estimated quantity: 31 0853 = Never shipped, estimated quantity: 200 0854 = Never shipped, estimated quantity: 80 0872 = 124 shipped, estimated quantity: 400 0874 = Never shipped, estimated quantity: 50

Answer: These are the estimated quantities provided by the generators/customers.

Can we delete 6410, it is a duplicate of 6608 and isn’t referenced in clause C.2.3

Answer: Do not delete either CLIN. The CLIN is referenced because it falls under the rules and regulations for pulling samples.

6500WA surcharge HIN is referenced in C.2.4.1.b however that HIN is not on the schedule.

Answer: The C.2.4.1 has been revised, see above. 6500WA was removed from this PWS section.

9800UZ, do you really want a price for each carbon zinc battery?

Answer: The unit for 9800UR and 9800UZ should read (lb)… 9800UR Universal Waste CRTs [see C.3.18] 300 lb $ - 9800UZ Carbon Zinc Batteries 25,000 lb $ -

9800UR references clause C.3.18 for guidance, however that clause is not present.

Answer: There should be no reference to C.3.18. This has been omitted… 9800UR Universal Waste CRTs 300 lb $ -

There was quite a jump in estimated quantities for 9102RR and 9106RR over actual historical shipment, do they anticipate any projects coming up for this new contract term?

Answer: These are the estimated quantities provided by the generators/customers.

9202 has an estimated quantity that is double the estimated quantity from the last contract and 10 x as much as actually shipped. Are they anticipating a project that would generate a larger volume of this material?

Answer: These are the estimated quantities provided by the generators/customers.

9401 has an estimated quantity of 79,000 pounds, but only 458 pounds shipped. Are they anticipating a project that would generate a larger volume of this material?

Answer: These are the estimated quantities provided by the generators/customers.

9402AF, could you please remove this item? There are no facilities on the qualified facilities list that can perform this service.

Answer: A database search was completed and showed that this CLIN has not been ordered on the current contract. The CLIN will be removed from the solicitation.

The volumes on the bulk Toxicity Characteristics waste have gone up exponentially since the last solicitation although the quantity shipped was small. Are they anticipating a project that would generate a larger volume of this material?

Example:

9406: Estimated 175,000 pounds on 11R007, Estimated 150,000 pounds on 07D005. Actually shipped 17,080 pounds;

9407: Estimated 200,000 pounds on 11R007, Estimated 90,000 pounds on 07D005. Actually shipped 3,020 pounds;

9407DB: Estimated 500,000 pounds on 11R007, Estimated 30,000 pounds on 07D005. Actually shipped 35,640 pounds.

Answer: These are the estimated quantities provided by the generators/customers.

What do you anticipate to be shipped under the 9582 HIN?

Answer: 9580 – 9599 LEACHATE WASTES [40 CFR 261.31] F039

Are they anticipating a battery disposal project? They hadn’t shipped any 9800UD (lead acid) on the last option, but the estimated quantity is 134,000 pounds. Is that the amount shipped on a different contract that may be rolled under this contract? Additional examples include:

9800UA: 21,091 pounds of shipped, but 110,000 pounds estimated.

9800UH: 1,012 pounds shipped, but 51,000 pounds estimated 9800UU: 68,084 pounds shipped, but 146,000 pounds estimated

9800UZ: 580 pounds shipped, but 25,000 pounds estimated

Answer: These are the estimated quantities provided by the generators/customers.

What determines if you use 9807 or 9807DB?

Answer: The following C.2.1.5.1 has been updated and is listed below.

C.2.1.5.1 LIGHT WEIGHT BULK SHIPMENTS (DEBRIS)- CLINs 9407DB, 9807DB, & 9907DB

a. For contract purposes, debris CLINs are any bulk wastes weighing less than three hundred (300) pounds per cubic yard and will be suffixed with DB. Due to the difficulty involved in estimating the weight of bulk items, if the wrong CLIN is ordered on the Task Order the COR shall contact the Contracting Officer for a CLIN change prior to removal. Calculations of the weight per cubic yard will be arrived at using the requirements per section C.1.2.7 or by using the following formula: Net Weight of waste divided by Total Cubic Yards of Container.

Net Weight of Waste (Total weight minus container weight) Size of Container in Cubic Yards

b. Bulk items not meeting the definition of debris above shall be ordered under the standard (non-suffixed) bulk solid CLINs.

C.3.15 requests recycling of bead blast unless the conditions of C.73 are met. There is no C.73 in this solicitation. What constitutes recycling for bead blast?

Answer: The C.73 reference should have been C.2.4.1. Clause C.3.15 has been removed for the solicitation. CLIN 9404BB and 9904BB have been removed from the bid schedule. The estimated quantities for CLIN 9404 and 9904 have been increased.

What type of blasting media is it plastic, glass, walnut shell or steel grit?

Answer: The MCLB Barstow will use more steel than anything else. However, all types of blast media will be disposed of under this CLIN.

The Barstow schedule has both a 9404BB and 9904BB bead blast, the 9904BB references the recycling clause C.2.4.2 but is not identified in it.

Answer: CLIN 9404BB and 9904BB have been removed from the bid schedule.

Does the 9904BB material require recycling? Does this material exist? 9904BB was not generated on the previous contract.

Answer: CLIN 9404BB and 9904BB have been removed from the bid schedule. The estimated quantities for CLIN 9404 and 9904 have been increased. MCLB Barstow will generate bead blast media as hazardous or non-hazardous depending on future analyticals.

Please provide a HIN selection criteria for the 9000 series HINs.

Answer: The selection criteria for the 9000 series CLINs is the most appropriate disposal method. Waste code CLIN selection criteria attached is section J.

Is the Hydrazine identified in the specialty waste Anhydrous Hydrazine or is it an aqueous solution?

Answer: For the CLIN, possibly both, it could be debris c/w with or could be an aqueous solution.

Is the Automotive waste in the Edwards price schedule only for non hazardous wastes?

Answer: No

Is the direct landfill in the Edwards price schedule only for non hazardous waste?

Answer: No

HIN 90010H has a unit of each, each what size container?

Answer: The CLIN is for Bulk Liquids, Pumpable- The bid schedule has been changed to an estimated quantity of 2,500 with a unit of issue as pound (LB).

Please explain when the one year rental will be billed for the one year rolloff HINs 6475AA and 6375CC

Answer: Billing will take place when Bin A is picked up and Bin B is delivered. This is using the same example as given in the clause.

Are the lithium batteries identified lithium sulfur dioxide batteries or some other type of lithium batteries

Answer: It is a combination of many different types of lithium batteries including lithium sulfur dioxide, Mg Dioxide, and others.

a. For contract purposes, debris CLINs are any bulk wastes weighing less than three hundred (300) pounds per cubic yard and will be suffixed with DB. Due to the difficulty involved in estimating the weight of bulk items, if the wrong CLIN is or...