DDJF Preproposal_Conference_Instructions Oct 23.pdf

SP3300-23-R-5005

Pre-proposal Conference Instructions –DLA Distribution, Jacksonville, Florida

(a) A pre-proposal conference and site visit for DLA Distribution, Jacksonville, Florida will be held at Naval Air

Station, DLA Distribution, Jacksonville, Florida as follows:

PRE-PROPOSAL CONFERENCE

Date: Wednesday, 11 October 2023 Time: Meet Time: 7:00-7:30 am EST (USO Parking Lot), 11 October 2023

Registration: 7:45 am EST (Conference Area), 11 October 2023 Conference: 8:00 am EST (Conference Area), 11 October 2023

Registration/Conference Location: Naval Air Station, DLA Distribution, Jacksonville, Florida

SITE VISIT

Date: Wednesday, 11 October 2023 Time: Site Visit: Immediately following Conference lunch break

Prospective offerors are encouraged to attend this conference. Interested parties must register with Brian Rose by e-mail at brian.rose@dla.mil NLT COB Wednesday, October 4, 2023. Each company is restricted to two (2) attendees per company per event. Registration requests shall provide the following information for representatives attending: Name, citizenship (i.e. U.S. Citizen, Foreign National, etc.), company name, e-mail address, phone number, and whether base access has previously been granted (i.e. military ID, Common Access Card, etc.).

Pickup point for the Conference and Site Visit:

USO Parking Lot, Naval Air Station, DLA Distribution, Jacksonville, Florida.

The address is:

NAS JAX USO

6801 Yorktown Ave.

Jacksonville, FL 32212 Participants should park in the USO parking lot, which is on the left side before you go through the main gate.

There is an opening to turn in across traffic into the parking lot. The bus will be in the USO Parking Lot.

All registered participants are required to provide their own transportation to and from the Naval Air Station.

A bus will be provided from the USO parking lot to the various locations for the conference and site visit. All registered participants are required to utilize this bus service. Participants will not be permitted onto the Naval Air Station, DLA Distribution, Jacksonville, Florida site visit if they are not on the bus. The bus will depart the Visitor Control Center at 7:30 am EST on 11 October 2023 in route to the conference area for the pre-proposal conference and site visit. Registered participants are required to arrive no later than 7:30 am EST for pick up to assist in meeting scheduled timelines. It is imperative that registered participants arrive on time, as access will be restricted to those on the bus.

(b) Base Entry Procedures for site visit:

Registered participants will be required to present proper photo identification (i.e. driver’s license, passport, etc.). Security Officers may perform a physical check of each participant’s photo identification against the list of pre-registered participants. A Defense Logistics Agency (DLA) representative will be on-site to facilitate the security check. Entry to the site will be denied if participants are not registered and/or do not provide proper identification.

(c) Considerations for the conference and site visit:

• Participants are advised that the site visit involves walking through the warehouses. Please indicate any special needs when requesting registration to ensure proper accommodations can be arranged.

mailto:brian.rose@dla.mil

SP3300-23-R-5005

• Dress code for the conference and site visit is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the distribution facilities. No refreshments will be served.

• Use of cell phones with digital cameras or cameras of any kind are strictly prohibited.

• If severe weather causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.

• Prospective offerors are advised that the pre-proposal conference will be held solely for the purpose of explaining the specifications and terms and conditions of this solicitation. Any changes to the solicitation will only be provided by written amendments. If an amendment is issued, normal procedures relating to the acknowledgement and receipt of any such amendment shall be applicable. In no event will failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.