Attachment 1 to Amdt 0001_QA.pdf

SP3300-23-R-5005

Amendment 0001

QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-23-R-5005. Each question has been redacted to ensure anonymity. The Government response is provided in the far right-hand column for each question.

Question RFP OR Pre- Proposal

Conference

RFP Para Reference (if question relates to RFP)

Government Response

1 Is the DoD Safe Drop-off request date accurate? Seems to be outside of the 14 day validity window.

Pre-Proposal Conference

Slide Deck and Section L state:

Request a drop off by October 30, 2023 by emailing brian.rose@dla.mil Proposal due date is November 13, 2023 at 12:00 P.M. Eastern Standard Time.

Yes. The request should be submitted by COB Oct 30th. The Government can respond no earlier than Oct 31st, which would be within the 14 day window to submit your proposal Nov 13th. However, now that the proposal due date is extended via Amendment 0001 (see Q&A #118), the Government will respond no earlier than Nov 15th to be within the 14 day window to submit your proposal Nov 27th.

There is no need to re-submit a Drop-off request. If the Government acknowledged your previous request, we will provide the required information no earlier than Nov 15th.

2 CLIN 0001 staffing lists Warehouse Specialist Lead and Warehouse Supervisor as SCA code 21410. Since neither are listed in PWS Section C -1.3.2 Non-Key Personnel Requirements, how are these positions different?

Section B-M Pages 70-78, Attachment J.1 DDJF PWS page C-17

Attachment J.1 DDJF PWS C-1.3.2.A Warehouse Specialist Lead is the Warehouse Specialist Team Lead, a Non-Key Personnel Position (reference PWS C-1.3.2.A.8 pg C-18) CLIN 0001 Labor Tables in Section L have been updated to be consistent. “Warehouse Specialist Lead” has been replaced with “Warehouse Specialist Team Lead”

Warehouse Supervisor is also a Non-Key Personnel Position. The PWS (Section C-1.3.2.A) has been updated to include the position description.

3 PWS Section C1.3.2 – Non-Key Personnel Requirements lists a Warehouse Specialist Team Lead. This position is not in the CLIN 0001 Staffing; is it the same as either the Warehouse Specialist Lead or the Warehouse Supervisor?

Section B-M Pages 70-78, Attachment J.1 DDJF PWS page C-18

Attachment J.1 DDJF PWS C-1.3.2.A.8 CLIN 0001 Labor Tables in Section L have been updated to be consistent. “Warehouse Specialist Lead” has been replaced with “Warehouse Specialist Team Lead” mailto:brian.rose@dla.mil

Conference

RFP Para Reference (if question relates to RFP)

Government Response

4 Is the Quality Control Evaluator position in PWS Section C 1.3.2 the same as the Warehouse Specialist QC from the CLIN 0001 staffing?

Section B-M Pages 70-78, Attachment J.1 DDJF PWS page C-22

Attachment J.1 DDJF PWS C-1.3.2.A.25 Yes CLIN 0001 Labor Tables in Section L have been updated to be consistent. “Warehouse Specialist QC” has been replaced with “Quality Control Evaluator

5 Is the Warehouse Specialist Supervisor position in PWS C-1.3.1 Key Personnel Requirements the same as the Warehouse Manager position from the CLIN 0001 Staffing?

Section B-M Pages 70-78, Attachment J.1 DDJF PWS page C-16

Attachment J.1 DDJF PWS C-1.3.1.C.7 No. Warehouse Manager is a Key Personnel position. It was moved in the Section L table to be grouped with other “EXEMPT” positions.

Reference to a “Warehouse Specialist Supervisor” have been removed. There are multiple “Warehouse Supervisor”, a non-Key Personnel position. The PWS (Section C-1.3.2.A) has been updated to include the position description.

6 Is the Quality Control Specialist from the CLIN 0001 staffing the same as the Quality Control Manager in the PWS C-1.3.1 Key Personnel Requirements?

Section B-M Pages 70-78, Attachment J.1 DDJF PWS page C-13

Attachment J.1 DDJF PWS C-1.3.1.C.1 Yes.

CLIN 0001 Labor Tables in Section L have been updated to be consistent. “Quality Control Specialist” has been replaced with “Quality Control Manager”

7 The following LCATS are listed in the CLIN 0001 Staffing but not in the PWS sections C-

1.3.1 or C-1.3.2. Will the government provide requirements/descriptions for the following:

a. Office Supervisor

b. Stock Clerk

c. Guard I

d. Truckdriver, Tractor Trailer

Section B-M Pages 70-78, Attachment J.1 DDJF PWS pages C-12 to C-23

Attachment J.1 DDJF PWS C-1.3.1 and C.1.3.2 The Attachment J.1 PWS (Section C-1.3.2.A) has been updated to include position descriptions for “Office Supervisor”, “Stock Clerk” and “Guard I”.

CLIN 0001 Labor Tables in Section L have been updated to be consistent. “Truckdriver, Tractor Trailer” has been replaced with “Truckdriver, Heavy”. “Truckdriver, Tractor Trailer +CLASS A + Hazmat endorsements” has been replaced with “Truckdriver, Heavy +CLASS A+ Hazmat Endorsements”

8 The following LCATS are listed in the PW SC-1.3.2 but are not on the CLIN 0001 Staffing. Should these positions be included in the Offerors submission?

a. Accounting Clerk III

b. Computer Operator III

Section B-M Pages 70-78, Attachment J.1 DDJF PWS pages C-12 to C-23

Attachment J.1 DDJF PWS C-1.3.1 and C.1.3.2 Quality Control Evaluator was listed as “Warehouse Specialist QC”– this has been corrected - see #4

All other positions SHOULD NOT be included in the offerors pricing submission. They are, and will remain, in the PWS for potential future use.

Conference

RFP Para Reference (if question relates to RFP)

Government Response

c. Computer Operator IV

d. General Clerk I

e. Heavy Equipment Operator

f. Material Expeditor

g. Order Filler

h. Administrative Assistant (Secretary

III)

i. Supply Technician

j. Transportation Assistant

k. Packaging Specialist

l. Traffic Management Specialist

m. Quality Control Evaluator

Offerors should only price those positions listed in the SECTION L CLIN 0001 table.

9 Section C-1.3.2 of the PWS lists the Truck Driver Light Truck, Truck Driver Medium Truck, and Truck Driver Heavy Truck as CBA positions. Is there a CBA as part of this contract?

Section B-M Pages 70-78, Attachment J.1 DDJF PWS page C-21

Attachment J.1 DDJF PWS C-1.3.2.A.19

No, there is no CBA. This typo has been removed from the PWS.

10 Will the Table of Contents, Glossary of Abreviaions and Acronyms, Cover/Title Page and Divider Tabs be excluded from the page limitation in Volume II and Volume III?

Please clarify.

Section L-4, Page

Paragraphs 1 thru 3 Yes. Section L-4, Table 1 has been revised to read:

“*Note the page limitations for E-Files II and III;

however, resumes, letters of intent, documents pertaining to affiliates/sister companies/teaming arrangements/ joint venture agreements, Commitment Letters between Prime and Major Subcontractors, Attachment J.33 Proposed Training Hours, and POAM, Title Page, Table of Contents, and Glossary are not included in this page limitation.”

11 I have a security clearance , Will that allow me to access DCSA approved facility? Please advise

RFP Section L-4, E-File 1, Tab 5, DCSA Facility Clearance

The Defense Counterintelligence and Security Agency (DCSA) approved facility clearance is different from an individual security clearance. The DCSA is at the organization level. For further information, please see:

https://www.dcsa.mil/Industrial-Security/Entity- Vetting-Facility-Clearances-FOCI/Facility- Clearances/ https://www.dcsa.mil/Industrial-Security/Entity-Vetting-Facility-Clearances-FOCI/Facility-Clearances/ https://www.dcsa.mil/Industrial-Security/Entity-Vetting-Facility-Clearances-FOCI/Facility-Clearances/ https://www.dcsa.mil/Industrial-Security/Entity-Vetting-Facility-Clearances-FOCI/Facility-Clearances/

Conference

RFP Para Reference (if question relates to RFP)

Government Response

12 Can the Contractor use its own WMS when providing the services?

RFP Various No, the Government WMS is required.

13 Do the facilities have internet access with ample WIFI coverage throughout each building?

RFP Various Yes, there is sufficient coverage.

14 If we have not designated the specific personnel for Key Personnel positions, can we address the resume requests with similar resumes?

RFP Pg 67 Technical Proposal - Tab 2 No. As provided on Pg 67, “The Offeror shall provide the Key Personnel Resumes, for both the Site Manager and Alternate Site Manager…” Further, “Offerors shall provide Letters of Intent for both the Site Manager and Alternate Site Manager.

The Letters of Intent must include acknowledgement of the requirements in clause H-4 of the RFP.”

15 The number of hours in CLIN 1 net out vacation, sick days, etc. but since the personnel is still paid for vacations, sick days, etc. should the hourly base rate compensate for that?

RFP Pg 72 Paid Time Off would be included in an overhead pool; so no; the base rate would not include this.

16 In addition to the actually hourly labor rate what is acceptable to include in the burdened hourly rate?

RFP Pg 84 A burdened hourly rate is not being requested. In accordance with Section L tables, the BASE rate should be inserted in the column to the right of the provided hours. Offerors will include their indirect rates at the bottom of the table. These will be applied to the Subtotal Labor for all Categories.

17 Is traceability handled by the Government WMS or should Contractor use its own

WMS?

RFP Pg 10, Section C-3 The Government WMS is required and will provide traceability.

18 Are there any processing fees deducted from invoices?

RFP Various No

19 Please confirm that the Contractor does not need to provide insurance on the real property and on the inventory.

RFP Various Correct

20 Is there a CAC currently installed at all facilities? If not, please confirm if installing a CAC is a re-imburseable expense.

RFP Pg 31 Section H-14 Common Access Cards (CACs) will be obtained in accordance with procedures established by DLA and with assistance from the host installation. There is nothing required to be installed. (CAC) readers are installed in all facilities.

Conference

RFP Para Reference (if question relates to RFP)

Government Response

21 Since the Contractor will assume all personnel for at least the first 180 days, can you provide the fully loaded rates for all classes of employees which will be assumed?

RFP Pg 27 Section H-4 Section H-4 (c), which is referenced in your question, is specific to the Key Personnel proposed, not all personnel.

Rates for current employees are business proprietary and cannot be released.

22 If the Offeror (prime) does not have DCSA approved facility clearance, but the Sub-contractor does have DCSA approved facility clearance, is that acceptable?

RFP Pg 62 Section L-4, Tab 5 No. The Government has no privity of contract with a subcontractor. Prime offerors that do not have an approved DCSA facility clearance at the due date and time of proposal submission will be considered not compliant with solicitation requirements, the proposal will not be evaluated, and the proposal will be ineligible for award.

23 If a proposal is submitted that does not escalate SCLS WD rates and is awarded the contract, will they be allowed to submit an Equitable Price Adjustment resulting from changes to the WD for SCLS positions?

RFP Page 70 of 92 in file

“SP3300-23-R-

5005 Sections B – M”

RFP Paragraph L-4, E-File IV – Cost Proposal Yes, new Wage Determinations will be incorporated throughout the contract term and may result in a request for Equitable Adjustment.

24 Please provide a list of all automated storage aids (to include quantity of each) and the per/hour processing capacity.

RFP Page 10 of 92 in file

“SP3300-23-R-

5005 Sections B – M”

RFP Paragraph C, “Attachment J.1 DDJF PWS”

(5) Modular Vertical Lift Modules

(1) Sideros Spaziomatic Bar and Tube Storage System These are not currently integrated with our WMS.

They operate independently and have an average processing capacity will be established by the successful awardee

25 On the training matrix, there is a section identified as Other Government Training (Attch J.33 lines 63-80). Is this training identified specifically for government employees?

RFP “Attachment J.33 Proposed Training Hours”

Lines 63-80 No. Government provided training for Contractor.

26 In the site visit slide deck, page 53 PWS Review, the last bullet on this slide references “site photos.” Are the site photos included in the Technical Library Documents that the government provided via DoD SAFE? Or must contractors request the site photos as well?

Site Visit Slide Deck page 53.

Performance Work Statement Review The photos are on pages 18-28 of the Site Visit Slide Deck. There are no additional photos in the Technical Library (TL) Documents.

Conference

RFP Para Reference (if question relates to RFP)

Government Response

27 How far along are you with modernization and when do they expect this to happen?

Pre-solicitation conference slides

The remaining projects to complete installation of additional storage aids will be completed NLT 4th Qtr FY24. This includes additional sheet metal cassette storage aids, bar and tube bins, and continuous rack cantilever. WMS is fielded at

DDJF.

28 What is the WMS Pack process that is under redevelopment?

Pre-solicitation conference slides

Pack process is being streamlined to improve production. Successful offeror will be briefed and trained on the new process.

29 If there is a CBA, would the government please provide the CBA as soon as possible?

RFP Attachment J.1 DDJF-PWS C-1.3.2 Non-Key Personnel Requirements. A. 1-26

There is no CBA. Please see Q&A #9

30 What assumptions has the government made coming up with 1780 hours?

RFP Attachment J.32 Proposed Staffing Matrix Template

The following is provided under Section L-4, E- FILE III – TECHNICAL PROPOSAL, Tab 2, Subfactor (b), 1, d. (pg. 68): “The Government calculated FTEs by dividing total estimated productive labor hours by 1,772 hours. The annual 2,080 potential work hours were reduced for vacation, holidays, sick leave, and other reasonable reductions. The following reductions were applied:

vacation – 120 hours; holidays – 88 hours; sick leave

– 40 hours; and training 60 hours for a calculated total of 1,772 annual productive hours.”

31 Historically, which Contractor labor categories are required to be on-call within two (2) hours to respond to an emergency?

RFP; PWS C-1.2.3 Duty Hours and Access to Host Installation PG 11

ESOC Duty Phone, Functional Area Supervisors, and the Site Management Team.

32 Are any of the labor categories subject to SCLS or a CBA?

RFP; PWS C-1.3.2 Non-Key Personnel Requirements. A. 1-

26 PG 17-22

SCLS does apply and is provided as an Attachment to the solicitation. Any position not labeled “EXEMPT” in the Section L labor tables is subject to SCLS.

33 Are there two (2) certified Radiation Protection Officers on the current contract?

Does the Government Training provide a certification or is the certification obtained from an outside commercial source?

RFP; PWS C-1.6 Radiation Protection Program PG 31 There are 2, a Primary and Alternate. Gov’t training and certification is provided.

34 In the event that vehicles are needed, will Contractors be reimbursed under a reimbursable CLIN?

RFP; PWS C-4.2.4 Vehicles PG 54 Yes

Conference

RFP Para Reference (if question relates to RFP)

Government Response

35 Does the Government intend to provide access to this government platform?

RFP; PWS C-4.4.1 Defense Property Accountability System

(DPAS) PG 57

Yes

36 Are the services provided by the Contractor staff or an outside commercial vendor?

RFP; PWS C-4.4.4 Calibration and Certification PG 61 Outside contractor is used for Cal and Cert.

37 Historically, which Contractor labor categories are assigned the Environmental Coordinator (EC) and Alternate functions.

RFP; PWS C-4.5.1 Environmental PG 62 Offeror may propose appropriate labor category.

38 Historically, which Contractor labor categories are expected to take the training and maintain the certifications?

RFP; PWS C-4.6.2 Hazardous Material and Hazardous Waste Training PG 70

Offeror may propose appropriate labor category.

PWS outlines training and certification requirements.

39 (a) Do we need two (2) radiation protection specialists?

(b) Can they perform cross duties?

(c) Are they listed in the LCATS Excel?

(d) Can we expect to handle radiological material?

RFP; PWS C-1.6 Radiation Protection Program PG 32 a. Yes. Primary and Alternate

b. Yes Supplemental duties

c. No, not full-time position

d. Yes. Non-regulated material

40 Possible to find out how many ESAMS reports were filed?

RFP; PWS C-1.5 Safety and Occupational Health (SOH) PG

Not going to be provided.

41 Are there designated areas where electrostatic discharge is primary concern?

RFP; PWS C-1.7 Electrostatic Discharge (ESD) Control Program PG 33

Yes. F-35 Area, Classified Area, Receiving Area, PPP&M, including satellite locations

42 Is there an estimated workload for NWRM at these DLA locations?

RFP; PWS C-E.e PG 85 No

43 No link found for the Transportation Facility Guide. Link provided “not found’.

https://www.sddc.army.mil/tfg/default.aspx

RFP; PWS C-5.2.1 In-Bound Traffic Management PG 99 Link corrected in Attachment J.1.

htts/www.eta-teams.transport.mil/teams/login.

Contractor will be given access after award.

44 Estimated workload for "hard to handle material" at these DLA locations?

RFP; PWS C-5.2.5.6 Hard to Handle Material PG 110 Refer to TE 5.2

45 Is there an estimated number of shipping containers needed to be provided by contractor for this contract?

RFP; PWS C-5.3.12 Shipment Preparation / Outloading PG

No Shipping containers required.

46 For off-site special projects, is the transportation costs for contractor employees billable to the government?

RFP; PWS C-5.8 Special Projects/Surge and Sustainment PG

No, transportation costs would not be reimbursed since the off-site location would be within a plus or minus 50-mile radius.

47 Is cross functional performance allowed for anyone not identified as "key personnel"?

RFP; PWS C-1.3.2 Non-Key Personnel Requirements. A. 1-

26 PG 17-22

Yes, within the limits of LCATs and WMS roles.

48 For significant changes in hours of operation/workload due to emergencies such

RFP General, PG 41 IAW Section B, Workload Fluctuation, “Offerors should consider fluctuations within the range of 10%

Conference

RFP Para Reference (if question relates to RFP)

Government Response as national militarization, will this contract be eligible for modification?

to be part of normal business operations and should price this risk into their price/cost proposals.”

49 The section references an off-base Contractor Maintenance Facilities.

(a) Is there a contract requirement to performance maintenance off-base?

(b) Is there adequate space at the installation?

(c) Does the Contractor have access to trailers to transport the equipment for maintenance?

RFP; PWS C-5.2.5.14.1 New Procurement Receipts PG 104 No We only conduct transportation (pickup and delivery) to off-base maintenance facilities.

50 Is the travel, expenses and hours associated with the Pack-1B 80 course billable to the contract? What is the frequency of the requirement?

RFP Attachment J.10

Attachment J.10 TE 3.2 Government Training PG

No travel expenses expected.

Frequency is related to turn-over and extended absences.

51 If a course is not available on a government link, is it assumed that the Contractor will develop or procure a commercially available course? Can the course expenses be billed to a NTE CLIN?

RFP Attachment J.15

Attachment J.15 TE 4.1 Contractor Training PG 2-8

Yes

52 Is the Contractor authorized to track the fuel charges to a NTE CLIN?

RFP Attachment J.2

Attachment J.2 DDJF Specific PWS Supplement

- 4.5.2N Fuels PG 6

Yes

53 We would like to request that if there are current CPARS, to allow us to submit those instead of Questionnaires.

In the current world, Questionnaires are much more difficult. With constant PM/Contracting turnover and with most people working one day a week on the base (if any days a week), questionnaires are a very slow and tedious process.

RFP Page 68 of

(3) Attachment J.5, Past Performance Questionnaire

Questionnaires are required.

54 RFP TAB 2 – Evaluation Factor 3 Sub-factor

(b) states, “Productivity analysis used to calculate the productive hours for an FTE, to include the description and calculation of

RFP Page 68 of

RFP TAB 2 – Evaluation Factor 3 Sub-factor (b) The Offeror is required to provide their productive hours based on their corporate policies and accounting system. The Government calculations

Conference

RFP Para Reference (if question relates to RFP)

Government Response non-productive hours. The Government calculated FTEs by dividing total estimated productive labor hours by 1,772 hours. The annual 2,080 potential work hours were reduced for vacation, holidays, sick leave, and other reasonable reductions. The following reductions were applied: vacation – 120 hours; holidays – 88 hours; sick leave – 40 hours; and training 60 hours for a calculated total of 1,772 annual productive hours.” However, the SCA Wage Determination 2015-4539 Rev. 21 allows for 80 Hours vacation, 88 Hours Holiday, 56 Hours Sick Leave and does not provide for training.

Given the requirements stated in the Wage Determination, and the fact that Staff must be paid during training, should hours stated be 1856 vs 1772? This becomes an issue in pricing the proposal.

were provided as an illustration since the hours were provided in the solicitation.

55 With the exception of the PM, can the government explain why the rest of the key personnel are “Exempt” employees?

RFP page 73 of 92 to 81 of 92

RFP Cost/Price Summary Table The employees are Supervisory and therefor exempt from the DOL LCAT. See Attachment J.1 PWS section C - 1.3.1

56 Please confirm how many and which labor categories will require a Secret Clearance.

RFP page C-16 Atch J1-PWS paragraph C.1.3.1-6 Requirement is what the offeror determines is sufficient to adequately perform mission. Should be determined by system access and job description.

57 Instructions cited in the RFP Cost/Price Summary Table Section state that, “FOR

PURPOSES OF PRICING THIS

PROPOSAL, offerors shall price the hours provided by the Government as STRAIGHT/REGULAR hours. No overtime premium shall be applied. It should be noted that the Tables reflect the 1772 Hours previously discussed. How should this be

RFP Page 68 of

RFP Cost/Price Summary Table Offerors proposed price shall not include overtime.

If overtime is required during performance, and that overtime would significantly impact the awardee’s firm-fixed price, the awardee could submit a Request for Equitable Adjustment.

See also Section B, Workload Fluctuation for what is considered normal variation in workload.

Conference

RFP Para Reference (if question relates to RFP)

Government Response addressed so that accurate pricing can be presented?

58 Can the government confirm that the material, equipment, and travel costs are government-provided (therefore, contractors only need to provide G&A for pricing)?

RFP page 2 of 92 Section B Correct. Offerors shall apply their G&A to the provided cost.

59 Does the government require vendors to fill out all representations and certifications in Section K if we have them filled out in Sam.gov? Or, can we just fill out and include any not found in our Sam.gov, if applicable?

RFP page 63 of

E-FILE I – Solicitation, Offer and Award Documents

The Offeror shall address each representation and certification identified in SECTION K of the solicitation. If they are addressed in SAM.gov then this should be noted in the offerors’ submission.

60 Does the government intend for all Truck Drivers to be mapped to CBA? If so, will the government provide additional documentation/requirements for these CBA positions?

PWS page C-21 PWS Paragraph 19 Truck Driver There is no CBA applicable to this solicitation.

Please see Q&A Response #9

61 Can the government provide the verbiage in C.5.2.3 Section B, since it is omitted from the

PWS?

PWS page C-100 C.5.2.3 Receipt Process Documentation Attachment J.1 C.5.2.3 paragraph B, no information omitted. Paragraph letter (B) removed.

62 Attachment J.32 Proposed Staffing Matrix Template breaks down the tasks by FTE productive hours. Does the government expect each task to equal 1780 hours, or is the contractor able to estimate their own level of effort for each task?

J.32 Proposed Staffing Matrix Template

All Sections See Section C Attachment J.1, C.1.3 Personnel F. Three (3) months after full performance task order award, the Contractor will be required to submit the J.32 Staffing Matrix which shall incorporate time standards for each functional area.

It is the Government’s expectation that no adjustments to the Government provided staffing/hours will be needed until the J.32 Staffing Matrix is submitted and approved. The Contractor shall also provide a precise narrative describing the quantitative methodology used to develop the proposed time standards for Government review and approval. (see CDRL A041). This shall also be provided three (3) months after full performance task order award.

63 C-4.6 B talks about a Learning Management System (LMS). Is the LMS government

PWS page C-73 C-4.6 Paragraph B Government provided

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RFP Para Reference (if question relates to RFP)

Government Response provided, or will the contractor need to provide one?

64 Please clarify if the following courses listed in Attachment J.15 TE 4.1 contractor Training are existing courses that will be provided to the contractor upon award or if the Government expects the contractor to develop or identify and provide to their employees: Compressed Gas Cylinders, First Responder Awareness Level, Handling HW, Radiation General Awareness, Radiation Workers (Monitors), RCRA for Generator of HW, Respirator Training, Equipment Operation and Maintenance, Packaging Radioactive Material, AUTOCAD

RFP Attachment J.33

Attachment J.33 Proposed Training Hours Compressed Gas Cylinders-OSHA First Responder Awareness Level- Contractor Handling HW-NASJAX Base Radiation General Awareness- Contractor Radiation Workers (Monitors)-Contractor RCRA for Generator of HW-Contractor Respirator Training, Equipment Operation and Maintenance-Contractor Packaging Radioactive Material-Govt AUTOCAD-No longer required.

Attachment J.33 AUTOCAD row 83, removed.

65 Can each file contain a title page, table of contents, and glossary that are excluded from page limits?

RFP Section L L-4(2), Each file shall contain a more detailed table of contents to delineate the subparagraphs within that file. Tab indexing shall be used to identify sections.”

L-4(3), Each file shall contain a glossary of all abbreviations and acronyms used, with and explanation of each.”

Yes. Please see Q&A #10

66 Is a Professional Employee Compensation Plan required with proposal submission?

FAR 52.222-46

incorporated by reference

FAR 52.222-46 incorporated by reference Not required with proposal submission.

67 If a Professional Employee Compensation Plan is required with proposal submission, in which E-File does it belong?

FAR 52.222-46

incorporated by reference

FAR 52.222-46 incorporated by reference N/A – See Q&A #66

68 Is the Professional Employee Compensations Plan excluded from the page count?

FAR 52.222-46

incorporated by reference

FAR 52.222-46 incorporated by reference N/A – See Q&A #66

69 Is a HMMP required with the Technical Proposal?

PWS C-4.6.3

Hazardous Material

“The Contractor shall submit a plan for managing HM as part of the technical proposal.”

No, Attachment J.1 C-4.6.3 Hazardous Material Management Plan (HMMP) requirement has been revised to match CDRL A032. HMMP requirement moved to C-1.8.6 Required Plans, Programs and

Conference

RFP Para Reference (if question relates to RFP)

Government Response

Management Plan

(HMMP)

Procedures. Due Not later than 30 calendar days prior to start of full contract performance.

70 If a HMMP is required with proposal submission, in which E-File does it belong?

PWS C-4.6.3

Hazardous Material Management Plan

(HMMP)

“The Contractor shall submit a plan for managing HM as part of the technical proposal.”

See #69

71 Is it acceptable to incorporate a single foldout page (11x14) for graphics in response to Technical Volume requirements (Staffing Plan)?

L-3,p. 59. L-3,p. 59. Yes

72 Are foldouts counted as one (1) page? L-3,p. 59. L-3,p. 59. Yes 73 Please confirm that Offeror-Subcontractor commitment letters are excluded from the page counts in Table 1.

RFP, page 63 L-4, Table 1 Yes. Section L-4, Table 1 has been revised to read:

“*Note the page limitations for E-Files II and III;

however, resumes, letters of intent, documents pertaining to affiliates/sister companies/teaming arrangements/ joint venture agreements, Commitment Letters between Prime and Major Subcontractors, Attachment J.33 Proposed Training Hours, and POAM, Title Page, Table of Contents, and Glossary are not included in this page limitation.”

74 Please confirm that the Title page, the Table of Contents and the Acronyms are excluded from page count.

RFP, page 63 L-4, Table 1 Correct. See Q&A #65

75 Please confirm that there is only one three-month detailed table to complete for the base year for CLIN 0001. It is understood that the other 3 months for the base period will be priced under CLIN 0008 transition, however are we to assume that that remaining 6 months (period 1a) will not be priced in a similarly detailed CLIN 0001 table, but are

RFP, page 72, CLIN 0001

Tables. Page 84, CLIN 0006

Tables.

Correct.

3 months transition – FFP (CLIN 0008) 6 months Full Performance – CPFF (CLIN 0006) and CR (CLINs 0002-0005) 3 months Full Performance – FFP (CLIN 0001) and CR (CLINs 0002-0005) Reference Section B IDIQ Task Orders (Page 5)

Conference

RFP Para Reference (if question relates to RFP)

Government Response rather reflected in the sizable plug number provided in CLIN 0006 table on page 84?

76 The Government states that “Offerors shall provide a proposed level of effort for CLIN 0001 required to carry out these requirements and incorporate their cost/pricing in Section B of this solicitation”, however on page 71 it is stated that “Offerors shall complete the tables below for each performance period (year), utilizing the Labor Categories and hours provided by the Government”. Can the bidder alter the provided hours/LOE, as these two statements may contradict?

RFP, page 69, 1st paragraph E-File IV. Page 71

CLIN 0001.

Yes. The bold sentence below has been added to Page 71 (CLIN 0001 tables):

CLIN 0001 – LABOR (FFP)

Offerors shall complete the tables below for each performance period (year), utilizing the Labor Categories and hours provided by the Government “Proposed deviations must be noted in the offeror’s table and consistent with the Staffing Approach narrative (Evaluation Factor 3).”

77 Can the Government please correct the PP1b period to change from 6 month to 3 months.

J.4 Column C. Corrected. Amendment 0001 provides a new Attachment J.4 CLIN 0001 & 0006 Labor Rate Tables.

78 There are 6 references to Warehouse Supervisors in the Labor Category column that are identified in the DOL Code column as having a SCA Code. The SCA does not have supervisory positions within it. Can the Government please clarify the structure of the position or adjust the DOL Code to Exempt?

Solicitation Section below

CLIN 0001 –

LABOR (FFP) in the unlabeled Chart pages 72 and 73

See Q&A #2 & #5 and revised Section L tables

79 Can the Government please clarify what is the “+HAZ” requirement for the Forklift Labor Category identified in the Transportation section?

RFP Pg 72 Employees who have passed the Ammo 62 course are certified to pack HazMat and receive a pay increase

80 PWS states the Contractor shall perform all physical counts using best inventory practices… Does that mean 1st, 2nd, and 3rd /final counts will be performed by the contractor and that no counts will be performed by USG personnel?

PWS C-5.4.3, E.

page C-150.

Yes. Gov’t conducts oversight only.

81 Inventory accuracy APL is 99.5%. Will the Government provide the historical inventory accuracy percentage for each of the past 12 months?

TE 5.0, page 4 of

9. Physical inventory control standards

No

Conference

RFP Para Reference (if question relates to RFP)

Government Response

82 Are all 5300 Industrial Hardware material items included in the Monthly Cyclic counts?

TE 5.0, page 4 of

9. Physical inventory control standards.

Yes

83 What is the number of NSNs and quantity of 5300 Industrial Hardware material in stock?

TE 5.0, page 4 of

9. Physical inventory control standards.

Approximately 27,000 NSN or 32% percent.

84 As stated during the pre-proposal conference “80% of the issue workload is wholesale.

Since the MRO Create to Transportation Departure standard is 1 calendar day or less will the government allow and support the scheduling of carriers to pick up material on Saturday, Sundays and Holidays to best facilitate meeting High Priority MRO APL of <1 average calendar day>?

TE 5.0. page 3 of 9.

The current requirement does not support the scheduling of carriers to pick up material on Saturday, Sundays and Holidays. This is potentially something that could be addressed after award, as a waiver would be required

85 Since the MRO Create to Transportation Departure standard is 1 calendar day or less for Retail issues will the government allow and support the scheduling of material deliveries to retail customers on Saturday, Sundays and Holidays to best facilitate meeting High Priority MRO APL of > 85% on-time against 1 calendar day standard?

TE 5.0 page 8 of 9.

The current requirement does not support the scheduling of material deliveries to retail customers on Saturday, Sundays and Holidays. This is potentially something that could be addressed after award, as a waiver would be required.

86 Could the Government identify the Labor Category and section that the HAZMAT Certifier(s) occupies?

RFP Page 72 Offeror determination. Also See Q&A # 7 and # 79

87 Can the Government identify the ratio of Regulated versus non-Regulated HAZMAT Material identified in J.22 TE 5.2 section C- 5.3.8N and C-5.5.6N?

J.22 TE 5.2 Check J.21 TE 5.1 DDJF Historical Workload for HAZMAT material.

88 Attachment J.32 Proposed Staffing Matrix Template and C.1.3.1 identifies a Warehouse Specialist Supervisor, however Section L of the Cost/Price Proposal Summary table does not list a Warehouse Specialist Supervisor. Is

RFP Page 72 E-File IV – Cost Proposal Please see Q&A #2 & #3

Conference

RFP Para Reference (if question relates to RFP)

Government Response the Warehouse Specialist Supervisor and the Warehouse Manager provided in the Cost/Price Proposal Summary Table the same position?

89 Attachment J.4. PP1b (CLIN 0001)(6mths) appears to be inconsistent compared to RFP page 72 table CLIN 0001 – PRIME LABOR

– PERFORMANCE PERIOD 1b (3 months)

– what is the correct length of performance period 1b when pricing labor

RFP Page 72 E-File IV – Cost Proposal Please see Q&A #77

90 Page 72 of the RFP lists Office Supervisor as one of the positions. There is no Office Supervisor in PWS sections C-1.3.1 and C-

1.3.2. Can the position, its description and

key vs non-key be added to PWS?

RFP Page 72 E-File IV – Cost Proposal Please see Q&A #7

91 Page 72 of the RFP lists Woodworker Lead as one of the positions. There is no Woodworker Lead in PWS sections C-1.3.1 and C-1.3.2. Can the position, its description and key vs non-key be added to PWS?

RFP Page 72 Woodworker Team Lead. Position along with duties has been added to Attachment J.1 PWS.

92 PWS lists the following positions in the Non- Key Personnel Requirements section. They are not listed in RFP document section CLIN 0001 – LABOR (FFP) on page 72. Should any of these positions be included in the price proposal?

• Accounting Clerk III

• Administrative Assistant

• Computer Operator III

• Computer Operator IV

• Heavy Equipment Operator

• Material Expeditor

• Order Filler

• Packaging Specialist

• Quality Control Manager

• Supply Technician

• Traffic Management Specialist

PWS Page C-17

PWS C-1.3.2 Please see Q&A #7 & #8

Conference

RFP Para Reference (if question relates to RFP)

Government Response

• Transportation Assistant

• Truck Driver

• Truck Driver, Heavy Truck (CBA)

93 Are there any Collective Bargaining Agreements (CBAs) associated with the contract? Will they be provided so positions can be accurately priced?

There is no CBA. Please see Q&A #9

94 Please provide a list of all MHE that is currently contractor provided.

PWS C-9 Attachment J1 Para C-1.1.b See attachment J.19 TE 4.6 Contractor equipment list.

95 Please confirm if the currently provided selection and configuration of contractor provided MHE is sufficient to the task or advise if specific adjustments should be made.

PWS C-9 Attachment J1 Para C-1.1.b Current list is sufficient, but the offeror may present different MHE requirements.

96 Is any of mission essential GP provided in an as in condition currently or likely to be in a state of disrepair or otherwise nonfunctional at the time of contract transition.

PWS C-44 Attachment J1 Para C-1.3.b No

97 What conferences will the contractor be required to attend?

RFP Pg 24-25 G-10 There will be 2 Program Management Review (PMR) meetings with the Government per year (approximately every 6 months), which may require travel to New Cumberland, PA (DLA Distribution Headquarters). Other conference/meetings may be required during performance.

98 Will the government define "promptly" with a specific number of days?

RFP Pg 27 H-4 (g) No, but “promptly” will be as soon as practical

99 Will the government add the words "documented/proven" forms of harassment, sexual harassment, … ?

RFP Pg 28 H-4 (k) No, but the KO will utilize DLA Distribution legal counsel to assess any termination determinations

100 Will the government change the NAICS 493110 size standard value to $34,000,000 per the SBA size standard chart date March 17, 2023?

RFP Pg 46 FAR 52.204-8 This was corrected.

101 Should the NAICS ode 541519 reference be

NAIC 493110?

RFP Pg 46 FAR 52.204-8 No, NAICS 541519 is correct per the clause

102 Are subcontractors expected to submit their cost volumes separately? If so, are

RFP Pg 60 L-4 (6) They are not expected to but may choose to do so.

The following has been added to “Subcontracting

Conference

RFP Para Reference (if question relates to RFP)

Government Response subcontractors expected to follow the same directions for requesting a DoD SAFE Code?

Costs” under E-FILE IV – COST PROPOSAL (Pg 70):

“Use of the Safe Access File Exchange (SAFE) -submission SITE at: https://safe.apps.mil is required.

Subcontractors shall follow the same procedures as prime contractors for submission identified in L-4, 6.”

103 Are Table of Contents and Glossary of Abbreviations and Acronyms included in the page count for File II and File III?

RFP Pg 61 L-4 (8) No – Please see Q&A #10

104 When are Past Performance Questionnaires due to the government?

RFP Pg 65 E-FILE II (3) They are due by the proposal due date/time. As provided in the reference: “The Offeror/major subcontractor shall ask the customer to complete the questionnaire and return it directly to the Acquisition Specialist identified in Part I – BACKGROUND of the questionnaire by no later than the proposal due date and time identified in L-4, paragraph (5) of this solicitation.”

105 Will the Government update lines 1, 40, and 109 in Attachment J.33 from J.9 to J.33?

RFP Pg 67 Attachment J.33 Attachment J.33, rows 1, 40, and 109 have been updated to reflect J.33.

106 Will the government provide a specific date 3 months after transition that the J.32 Staffing Matrix is due to the Government?

PWS Pg C-12 C-1.3 (F) The exact date will be provided after award.

107 The CLIN 0001 Prime Labor Worksheet requires the Prime offerer provide the total Prime labor costs. The worksheets at Page 73-80 are set up for the Total Labor with profit and not Total Labor minus profit. This data is included in the CLIN 0001 Summary table. Since the data in this worksheet is not is not Total Labor minus profit, additional calculations are required in order to arrive at Total Labor minus profit. Can we adjust this portion of the worksheet in order to calculate Total Labor minus profit?

Section L. E-File IV - Cost Proposal, Page 73-80

CLIN 0001 – PRIME LABOR – Performance Period Worksheets

CLIN 0001 Summary Table has been revised to remove the “Total Cost” and “Profit (__%)” rows.

The Summary Table should provide total Prime Labor Costs (inclusive of profit) and total Subcontractor Labor Costs (inclusive of profit), which total the Total Firm-Fixed Price.

The Summary Table will now match the totals in the CLIN 0001 Prime Labor and Subcontractor Labor Tables.

Conference

RFP Para Reference (if question relates to RFP)

Government Response

108 The CLIN 0001 Subk Labor Worksheet requires the Subk offerer provide the total Subk labor costs. The worksheets at Page 80- 82 are set up for the Total Labor with profit and not Total Labor minus profit. This data is included in the CLIN 0001 Summary table.

Since the data in this worksheet is not is not Total Labor minus profit, additional calculations are required in order to arrive at Total Labor minus profit. Can we adjust this portion of the worksheet in order to calculate Total Labor minus profit?

Section L. E-File IV - Cost Proposal, Page 70-82

CLIN 0001 – PRIME LABOR – Performance Period Worksheets

Please see Q&A #107

109 The Summary Table Worksheet requires the offerer "provide the total prime labor costs (inclusive of indirect costs, exclusive of profit)". The worksheets at Page 73-80 are set up for the Total Labor with profit and not Total Labor minus profit. Additional calculations are required in order to arrive at Total Labor minus profit. Can we adjust this portion of the worksheet in order to calculate Total Labor minus profit?

Section L. E-File IV - Cost Proposal, CLIN 0001 – PRIME LABOR – Performance Period Worksheets

Please see Q&A #107

110 The Labor Categories proposed on pages 73- 80 do not cover all of the higher non supervisor requirements of the PWS. i.e.

Supply Technicians, Transportation Assistance. Will the government consider adjustments to the proposed government staffing organization?

Sub-factor (b):

Staffing for Full Performance E-File IV - Cost Proposal, Page 73-80

Goverrnment Proposed Staffing (Pages 73 -80) and Staffing for Full Performance

Please see Q&A #76

111 The solicitation instructions states that Offeror should complete Part I Attachment J.5 of the Past Performance Questionnaire (PPQ). However there is no place for the Offeror/Contractor to do this. Did the Government inadvertently omit this information from Section I of the PPQ, or is the instruction an error?

Section L Page 65 of 92, para. 3

Offerors should complete Part II.

Attachment J.5 PPQ and the solicitation have been revised via Amendment 0001 to be consistent with this response.

Conference

RFP Para Reference (if question relates to RFP)

Government Response

112 CDRL A023, Storage and Warehousing Plan States: “Submit electronically with proposal.

Submit updates as required based on awarded contract and modifications during the life of the contract.”

“The Contractor shall submit the initial Storage Plan with proposal that addresses, at a minimum, (1) how it will be ensured density goals are met, (2) like materials are consolidated, (3) location marking/labeling is maintained, (4) proper housekeeping is implemented and maintained, to include implementation and maintenance of warehouse best practices during day to day process to achieve storage area cleanliness, that includes all Contractor occupied areas (administrative, warehouse and outdoors) and

(5) a maintenance plan that includes the approach to ensuring timely and cost effective maintenance, monitoring of MHE utilization to ensure 80% goal is met, identification of equipment that is not cost effective to repair, identification of MHE that is no longer required.”

This plan is not addressed within the RFP Section L or M as to how or where it is to be submitted within the proposal.

Section L TAB 1 - EVALUATION FACTOR 2:

MANAGEMENT APPROACH, Sub-factor (a):

Distribution Operations #8 page 66. Storage and Warehousing Plan proposal requirements have been added.

Section M EVALUATION FACTORS FOR

AWARD, EVALUATION FACTOR 2:

MANAGEMENT APPROACH, Sub-factor (a):

Distribution page -91. Evaluation factors for Storage and Warehousing Plan have been added.

113 The Government has identified the level of effort for the Stock Clerk Position in the FTE chart on Page 72 of the solicitation. There is no defined labor category in the J.1 PWS in section C-1.3.2 for Non-Key Personnel for a Stock Clerk is there supposed to be another labor category used in the J.1 Paragraph C-

1.3.2 instead of the Stock Clerk? If so please advise?

PWS Paragraph C-1.3.2 Non-Key Personnel Requirements

Please see Q&A #7

Conference

RFP Para Reference (if question relates to RFP)

Government Response

114 The Government has identified the requirement for the Warehouse Specialist Supervisor as a Key Person in Attachment J.1. There is no Warehouse Specialist Supervisor position in the FTE chart on Page 72 of the solicitation. Is it the Governments intent that the 5 Warehouse Supervisors in the FTE chart are also perform this function and are Key Personnel?

RFP Page 72 Please see Q&A #6

115 The Government has identified the requirement for Quality a Control Manager as a Key Person in attachment J.1. There is no Quality Control Manager position in the FTE chart on Page 72 of the solicitation is it the governments intent that the Quality Control Specialist perform this function?

RFP Page 72 Please see Q&A #6

116 Given the detailed requirements of A004, will the government allow the MECSP to be submitted outside of page count for the Technical Volume?

RFP CDRL A004

Mission Essential Contract Services Plan (MECSP)

Please see Q&A #10

117 It is DLA’s direction that every individual employee that handles Hazardous Material should be certified as a Hazardous Material Preparer?

HAZARDOUS MATERIAL PREPARER

CERTIFICATION training is required for all employees who perform handling, packaging and/or certifying HAZMAT and/or operating HW accumulation sites; preparing, verifying, and/or certifying HAZMAT shipping papers and related documents; and performing the function-specific duties set forth in DLAI 4145.3, Preparing Hazardous Materials for Military Air Shipments, Chapter 1 and Attachment 25.

Only those employees who are packing/shipping Hazardous material are required to have the HAZMAT Preparer Certification.

118 Will an extension of the proposal due date to November 27, 2023 be considered?

Yes, the Government has extended the due date of proposals from November 13, 2023 to November 27, 2023. The time remains unchanged. Section A and L have been updated accordingly.