RFQ_SP3300-17-Q-5014.pdf

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1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) and the solicitation number is SP3300-17-Q-5014.

2. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-95 effective 19 Jan 2017 (includes FAC 2005-94 effective 19 Jan 2017), and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20161222 (Effective 22 Dec 2016) edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5, and PROCLTR 2017-13 Tech Amend 26 May 2017. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

3. This solicitation is Unrestricted. The North American Industry Classification System (NAICS) code for this project is 811310 and the size standard is $7,500,000.00

4. This Request for Quote is issued to establish a single award Indefinite- Delivery-Indefinite-Quantity (IDIQ) contract to provide Crane Maintenance Support Services for one (1) Government owned American-Clyde rail guided 80 ton capacity portal crane located at DLA Distribution Anniston. Crane Maintenance Support Services include: Monthly Scheduled Preventive Maintenance; Semi-Annual Technical Services to Maintain the Rockwell/Allen Bradley Compactlogix, PanelView, and PF755 drives on the crane; on-call Unscheduled Remedial Maintenance; and Crane Rental Support Services, to include a crane operator, to temporarily continue crane mission services as needed at the depot. A detailed description of the American-Clyde rail guided 80 ton capacity portal crane for which maintenance services are required is included in the Statement of Work. The IDIQ contract will have a combination of firm-fixed price and time and materials line items.

5. The contractor shall also provide Contractor Manpower Reporting on an Annual basis as described in paragraph 10.1.1 of the Statement of Work.

6. The only work authorized under this contract will be ordered by the Government through the issuance of written Task Orders. The Government makes no representation concerning the number of Task Orders or the actual amount of work to be ordered under this contract beyond the minimum guarantee discussed in paragraph 7.

Task orders will be written against the IDIQ contract on a firm-fixed price basis for the performance of Scheduled Preventive Maintenance; Semi-Annual Technical Services to Maintain the Rockwell/Allen Bradley Compactlogix, http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 http://farsite.hill.af.mil/

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PanelView, and PF755 drives on the crane; Contractor Manpower Reporting;

Unscheduled Remedial Maintenance; and Crane Rental Support Services.

7. Minimum and Maximum Quantities: The minimum guarantee for this contract will be the issuance of one (1) Task Order for each year of the contract for performance of:

- Scheduled Preventive Maintenance (line items 0001/1001/2001);

- Semi-Annual Technical Services to Maintain the Rockwell/Allen Bradley Compactlogix, PanelView, and PF755 drives on the crane (line items 0002/1002/2002); and

- Contractor Manpower Reporting (line items 0003/1003/2003).

The Contractor is not guaranteed work in excess of the minimum guarantee specified herein. The maximum contract value will not exceed the contract price for the base and option years. The total maximum value is not to be exceeded without prior approval of the contracting officer.

8. The following Attachments apply to solicitation SP3300-17-Q-5014:

a) Statement of Work/Task Lists: Scheduled Preventive Maintenance, Semi- Annual Technical Services, and Unscheduled Remedial Maintenance shall be performed in accordance with the Statement of Work (SOW) included as Attachment 1 and the Preventive Maintenance Task Lists included as Attachment 2 to this solicitation. The Preventive Maintenance Task Lists contain a General Task List; a Lubrication Task List; Wire Rope Rejection Criteria; and a PM Certification Task List.

b) Wage Determination: Service Contract Act Wage Determination No. 2015- 4587 Revision No. 1 dated 1/31/2017 applies to this acquisition, and will be incorporated into the resulting contract. A copy of the Wage Determination is included with this solicitation as Attachment 3.

c) Schedule of Supplies/Services: The Schedule of Supplies/Services for this procurement is included as Attachment 4 to this solicitation (also refer to paragraphs 10 and 11 of this solicitation regarding the Schedule of Supplies/Services).

9. This requirement consists of a Base Year and Two (2) Option Years, with estimated Periods of Performance as follows:

Base Year (CLINS 0001 - 0009) – from 09/01/17 to 08/31/18 Option Year 1 (CLINS 1001-1009) – from 09/01/18 to 08/31/19 Option Year 2 (CLINS 2001 - 2009) – from 09/01/19 to 08/31/20

10. Offerors are requested to provide quotes for the following on Attachment 4:

a) Firm Fixed Prices for Monthly Scheduled Preventive Maintenance of the Crane (CLINS 0001, 1001, and 2001)

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b) Firm Fixed Prices for Semi-Annual Technical Services to Maintain the Rockwell/Allen Bradley Compactlogix, PanelView, and PF755 drives on the crane (CLINS 0002, 1002, and 2002)

c) Firm Fixed Hourly Labor Rates for Remedial Maintenance of the Crane (CLINS 0004, 1004, and 2004)

d) Firm Fixed Hourly Rates to provide Crane Rental Support Services to include a crane operator (CLINS 0008, 1008, and 2008)

e) Firm Fixed Prices for Delivery/Mobilization and Pick Up/Demobilization charges for Crane Rental Support Services (CLINS 0009, 1009, and 2009)

11. Offerors shall not provide quotes for the following on Attachment 4 as levels of funding will be provided on a Ceiling Price/Not-to-Exceed basis to reimburse the contractor for these expenses:

a) Replacement Parts (CLINS 0005, 1005, and 2005)

b) Rental Equipment (CLINS 0006, 1006, and 2006)

c) Travel Costs reimbursement (CLINS 0007, 1007, and 2007)

The Annual Contractor Manpower Reporting will be included as a Not Separately Price line item (CLINS 0003, 1003, and 2003)

12. Any award resulting from this solicitation will be issued on a Standard Form

(SF) 1449.

13. System for Award Management: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.212-1(k) and DFARS 204.1103. Registration may be done on line at: www.acquisition.gov or www.sam.gov.

14. Invoicing and Payment: Invoices shall be submitted through Wide Area WorkFlow (WAWF). The WAWF website is at https://wawf.eb.mil/. The web site contains instructions for registration and use, including how contractors submit invoices via WAWF.

15. Questions regarding this solicitation must be submitted by email to the Contract Specialist, Dan Herring, at daniel.herring@dla.mil. Questions must be received by 4:00 PM Eastern time on Thursday, July 20, 2017. Questions received after this date and time may not receive a response. Answers to questions will be posted to the Federal Business Opportunities website via an amendment to the solicitation. No information concerning this solicitation will be provided in response to telephone calls.

http://www.acquisition.gov/ http://www.sam.gov/ https://wawf.eb.mil/ mailto:daniel.herring@dla.mil

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16. The following FAR, DFARS and DLAD provisions apply to this acquisition:

FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) product samples, (e) multiple offers, (h) multiple awards, and (i) availability of requirements documents cited in the solicitation.

Addenda to 52.212-1; paragraph (c) period for acceptance of offers, this paragraph is tailored to read as follows “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers”.

The following provisions are Addenda to FAR 52.212-1 – Instructions to Offerors

– Commercial Items and are incorporated by reference:

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation FAR 52.204-7 System for Award Management FAR 52.209-2 Prohibition On Contracting With Inverted Domestic Corporations— Representation FAR 52.217-5 Evaluation of Options FAR 52.222-22 Previous Contracts and Compliance Reports FAR 52.222-25 Affirmative Action Compliance FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7004 Alternate A, System for Award Management DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.215-7007 Notice of Intent to Resolicit DFARS 252.215-7008 Only One Offer DFARS 252.222-7007 Representation Regarding Combating Trafficking in Persons

The following provisions are Addenda to FAR 52.212-1 – Instructions to Offerors

– Commercial Items and are incorporated in full text:

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

(a) Definitions. As used in this provision—“Lobbying contact” has the meaning provided at 2 U.S.C. 1602(8). The terms “agency,” “influencing or attempting to influence,” “officer or employee of an agency,” “person,” “reasonable compensation,” and “regularly employed” are defined in the FAR clause of this solicitation entitled “Limitation on Payments to Influence Certain Federal Transactions” (52.203-12).

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(b) Prohibition. The prohibition and exceptions contained in the FAR clause of this solicitation entitled “Limitation on Payments to Influence Certain Federal Transactions” (52.203-12) are hereby incorporated by reference it his provision.

(c) Certification. The offeror, by signing its offer, hereby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of this contract.

(d) Disclosure. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.

(e) Penalty. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by 31 U.S.C. 1352. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure required to be filed or amended by this provision, shall be subject to a civil penalty of not less than $10,000, and not more than $100,000, for each such failure.

(End of Provision)

FAR 52.209-5 Certification Regarding Responsibility Matters

(a)(1) The Offeror certifies, to the best of its knowledge and belief, that –

(i) The Offeror and/or any of its Principals –

(A) Are [_] are not [_] presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency;

(B) Have [_] have not [_], within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) contract or subcontract; violation of Federal or State antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, violating Federal criminal tax laws, or receiving stolen property (if offeror checks “have”, the offeror shall also see 52.209-7, if included in this solicitation); and

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(C) Are [_] are not [_] presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph (a)(1)(i)(B) of this provision; and

(D) Have [_], have not [_], within a three-year period preceding this offer, been notified of any delinquent Federal taxes in an amount that exceeds $3,500 for which the liability remains unsatisfied.

(1) Federal taxes are considered delinquent if both of the following criteria apply:

(i) The tax liability is finally determined. The liability is finally determined if it has been assessed. A liability is not finally determined if there is a pending administrative or judicial challenge. In the case of a judicial challenge to the liability, the liability is not finally determined until all judicial appeal rights have been exhausted.

(ii) The taxpayer is delinquent in making payment. A taxpayer is delinquent if the taxpayer has failed to pay the tax liability when full payment was due and required. A taxpayer is not delinquent in cases where enforced collection action is precluded.

(2) Examples.

(i) The taxpayer has received a statutory notice of deficiency, under I.R.C. §6212, which entitles the taxpayer to seek Tax Court review of a proposed tax deficiency. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek Tax Court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(ii) The IRS has filed a notice of Federal tax lien with respect to an assessed tax liability, and the taxpayer has been issued a notice under I.R.C. §6320 entitling the taxpayer to request a hearing with the IRS Office of Appeals contesting the lien filing, and to further appeal to the Tax Court if the IRS determines to sustain the lien filing. In the course of the hearing, the taxpayer is entitled to contest the underlying tax liability because the taxpayer has had no prior opportunity to contest the liability. This is not a delinquent tax because it is not a final tax liability. Should the taxpayer seek tax court review, this will not be a final tax liability until the taxpayer has exercised all judicial appeal rights.

(iii) The taxpayer has entered into an installment agreement pursuant to I.R.C.

§6159. The taxpayer is making timely payments and is in full compliance with the agreement terms. The taxpayer is not delinquent because the taxpayer is not currently required to make full payment.

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(iv) The taxpayer has filed for bankruptcy protection. The taxpayer is not delinquent because enforced collection action is stayed under 11 U.S.C. 362 (the Bankruptcy Code).

(ii) The Offeror has [[_] has not [_], within a three-year period preceding this offer, had one or more contracts terminated for default by any Federal agency.

(2) “Principal,” for the purposes of this certification, means an officer; director;

owner; partner; or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager;

head of a division or business segment; and similar positions).

This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.

(b) The Offeror shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

(c) A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Offeror’s responsibility. Failure of the Offeror to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Offeror nonresponsible.

(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Offeror knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default.

(End of Provision)

FAR 52.209-7 – Information Regarding Responsibility Matters

(a) Definitions. As used in this provision—

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“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

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(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of Provision)

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that— https://www.acquisition.gov/

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(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

FAR 52.215-20 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data with Alternate IV

(a) Submission of certified cost or pricing data is not required.

(b) Provide information described below:

(1) The offeror shall submit, at a minimum, information on prices or rates at which the same services or similar services have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include sales data and any information reasonably required to explain the offeror’s estimating process including but not limited to (a) the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and (b) the nature and amount of any contingencies included in the proposed price. The contractor’s format for submitting the data should be used.

(End of Provision)

FAR 52.216-1 -- Type of Contract

The Government contemplates award of an Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract, with a combination of Firm Fixed Price and Time and Materials line items, resulting from this solicitation. All subsequent Task Orders written against this contract will be Firm Fixed Price (FFP).

(End of Provision)

FAR 52.216-31 – Time-and-Materials/Labor-Hour Proposal Requirements— Commercial Item Acquisition

(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.

(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must

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(1) The offeror;

(2) Subcontractors; and/or

(3) Divisions, subsidiaries, or affiliates or the offeror under a common control.

(End of Provision)

FAR 52.233-2 -- Service of Protest

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from DLA DISTRIBUTION, ATTN: CHRISTOPHER C. ROWE, CONTRACTING OFFICER, ACQUISITION OPERATIONS, 5404 J AVENUE, BLDG 404, NEW CUMBERLAND, PA 17070-5059.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of Provision)

DLAD 52.233-9001 DISPUTES – AGREEMENT TO USE ALTERNATIVE

DISPUTE RESOLUTION

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute.

Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

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(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel.

Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

(End of Provision)

SUBCONTRACTING PLAN (REQUIRED FROM LARGE BUSINESS ONLY)

A subcontracting plan shall be required upon notification and prior to contract award when the apparently successful offeror is “other than small”. (Reference:

FAR 19.708(b) and DFARS 219.708(b)(1)(A).)

The submission of a subcontracting plan is required within three business days following notification by the Contracting Officer or Acquisition Specialist and should address the broadest possible scope of small business participation. The apparent successful offeror (large business only) shall demonstrate its understanding and commitment to the utilization of small business concerns by addressing the following information in their subcontracting plan:

PROPOSED SUBCONTRACTING EFFORTS

The subcontracting plan is a submittal requirement under the solicitation and will be a factor in determining contractor responsibility. The solicitation contains FAR clause 52.219-9, Small Business Subcontracting Plan, Alternate II, (Deviation 2016-O0009) (AUG 2016). The solicitation also contains DFARS clause 252.219- 7003, Small Business Subcontracting Plan (DoD Contracts)-Basic (MAR 2016).

Deviation 2016-O0009 (AUG 2016) applies. In order to be determined responsible, the Subcontracting Plan described and required by FAR 52.219-9 (all 11 elements) must be submitted within the time specified by the Contracting Officer and shall demonstrate a commitment to providing subcontracting opportunities to small business. The plan shall be included and made a part of the contract award document.

A sample Subcontracting Plan format is attached to the solicitation and should be used for this purpose to the maximum extent possible. The sample Plan format requires the submission of subcontracting goals based on a percentage of total subcontract value and as a percentage of total contract value.

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The Contracting Officer's assessment of appropriate subcontracting goals for this acquisition, expressed as a percent of total subcontract value, are as follows:

Small Disadvantaged Business Concerns

5.0%

Women Owned Small Business Concerns

5.0%

HUB Zone Small Business Concerns 3.0% Service-Disabled Veteran-Owned Small Business Concerns / Veteran- Owned Small Business Concerns

3.0%

Small Business (DLA Enterprise Goal)

32.0%

The goals included in the offeror’s Subcontracting Plan may be higher or lower than the goals stated above, depending upon the offeror’s independent assessment. However, the offeror is encouraged to propose goals that are greater than those recommended above.

All proposed goals shall be reasonably attainable, consideration given to the type and scope of work to be performed by small business subcontractors. The offeror is advised that a subcontracting proposal will not be rejected solely because the submitted Plan does not meet the recommended goals. If the offeror cannot meet some or all of the goals specified, or subcontracting opportunities for small business are very limited for the described acquisition, complete rationale/justification shall be provided on the last page of the subcontracting plan sample format. Use of the sample plan format attached to the solicitation is strongly recommended. Failure to use this format may be cause to reject the Subcontracting Plan as unacceptable. In no case will “zero” goals be accepted without explanation.

The range of supplies and services, as well as the functions and strengths of proposed subcontractors should also be stated and described in the subcontracting plan or in a short narrative. Roles and responsibilities between the prime and subcontractors should be clear, i.e., who is contributing what supplies and services to contract performance.

Cage codes shall be provided for the offeror and for each proposed small business subcontractor (reference page 4, sample format). The representations and certifications in the System for Award Management (SAM) will be used to determine whether a potential subcontractor is small or large or has other socioeconomic designations. If there is no SAM record for a proposed subcontractor, that company will be evaluated as a large business concern. The NAICS code/size standard for this requirement is stated elsewhere in the solicitation and should be considered in making any business size determinations for all subcontractors.

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Failure to submit a plan, which shows a good faith effort to use Small Business, Small Disadvantaged Business, Woman-Owned, HUBZone, or Service-Disabled Veteran-Owned Small Business concerns may be cause for rejection of the plan, and will also be a factor in determining contractor responsibility. This is a Contracting Officer’s sole judgement and determination.

The successful contractor must agree to submit, and ensure its subcontractors submit, the required subcontracting reports. Subcontracting Reports are to be submitted to the eSRS portal http://www.esrs.gov/) within 30 days after the close of each reporting period as indicated under paragraph 10 of the sample format.

For purposes of eSRS reporting and in accordance with DFARS 252.219-7003, the successful prime contractor (if a large business) shall submit an electronic notification for each ISR report directly to the Contracting Officer or Contract Specialist at the procuring activity. (Reference para 10 of the sample plan format for more information.)

17. OFFER SUBMISSION INSTRUCTIONS–Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

A. Quotations may be submitted in contractor format and shall include:

(1) Company name, address, telephone number, e-mail address, and FAX number.

(2) Solicitation number.

(3) Completed Schedule of Supplies/Services in Attachment 4 with a Unit Price and extended prices for all CLIN(S).

(4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code.

(5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation).

(6) Past performance references from three (3) sources that clearly demonstrate that the offeror has experience performing Scheduled Preventive Maintenance and Unscheduled Remedial Maintenance of rail guided portal cranes, and has provided Crane Rental Support Services, to include a crane operator, commercially or for the Government within the past three (3) years (refer to FAR 13.106-2 – Evaluation of Quotations or Offers below). Past performance information must include a detailed list of the rail guided portal cranes, including portal crane manufacturer/brand name, model number, and crane capacity, for which the offeror has provided Preventive and Remedial Maintenance services within the past three (3) years.

B. Contractors are required to include a copy of the FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items with Alternate I with its quote or may indicate completion of the representations and certifications on the internet at http://www.sam.gov. Failure to include the certifications along http://www.esrs.gov/ http://www.sam.gov/

RFQ SP3300-17-Q-5014 Page 15 of 53 with the price quote or to complete the certifications on the internet may result in elimination from consideration for award.

18. FAR 13.106-2 – Evaluation of Quotations or Offers

The Government intends to award one contract resulting from this solicitation to the responsible Offeror whose offer conforms to the solicitation using the Lowest Price Technically Acceptable (LPTA) source selection procedure. Technical tradeoffs will not be made and no additional credit will be given for exceeding acceptability. Award will be made to the acceptable Offeror with the lowest evaluated price which is deemed responsible in accordance with FAR Part 9, and which has submitted a quote conforming to the solicitation requirements. The requirements include all stated terms, conditions, completion of representations and certifications, and all other requirements of this solicitation. The Government intends to award without discussions; therefore, the initial offer should contain the Offeror’s best terms from a cost and technical standpoint. However, the Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

Quotes shall be evaluated for Acceptability or Unacceptability only and shall not be rated. Award will be based on the total overall lowest price quoted for the Base Year and Two (2) Option Years which meets or exceeds the acceptability standards for the following non-price factors: Factor 1 – Technical Capability and Factor 2 – Past Performance. Any Offeror who has submitted a technically acceptable quote and who has been found to have an acceptable past performance will then have its quote evaluated for lowest price.

Factor 1, Technical Capability:

The following criteria shall be used to establish technical capability: Compliance with Solicitation Requirements – This standard is based upon the offeror’s ability to comply with all requirements of the solicitation, including submittal of an offer for all contract line items (CLINS) in the Schedule of Supplies/Services;

completion of certifications and representations located at FAR 52.212-3; formal acknowledgement of any amendments issued against this solicitation; and submittal of past performance information for use in determining contractor responsibility.

The Government will evaluate the Offeror’s Technical Capability to determine acceptability of the Offeror’s quote. Technical acceptability will be evaluated on an Acceptable/Unacceptable basis.

A. To be technically acceptable, the Offeror’s quote must comply with the requirements of law, regulation, and all conditions set forth in this solicitation.

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B. To be technically acceptable, the Offeror must be an established provider of 1) Maintenance Services for Rail Guided Portal Cranes and 2) Crane Rental Support Services to include a crane operator.

C. To be technically acceptable, the Offeror must clearly demonstrate a thorough understanding of the Crane Maintenance Services required by the Statement of Work.

D. To be technically acceptable, the Offeror must clearly demonstrate their ability to perform the Crane Maintenance Services required by the Statement of Work.

Failure to provide a complete, detailed, realistic, and reasonable quote may reflect a lack of understanding of the requirements and may result in a determination that the Offeror’s quote is unacceptable. The Government does not assume a duty to search for clarification data to cure problems or inconsistencies with an Offeror’s quote.

Factor 2, Past Performance Record:

The following criteria shall be used to establish acceptable past performance:

Submittal by the offeror of past performance information from three (3) sources that clearly indicate they have satisfactorily performed Scheduled Preventive Maintenance and Unscheduled Remedial Maintenance of rail guided portal cranes, and have provided Crane Rental Support Services, to include a crane operator, commercially or for the Government within the past three (3) years.

This past performance information shall include the following:

a. Contractor Name

b. Name of the customer/agency

c. Contract/Purchase Order Number

d. Customer Point of Contact (provide name, telephone number, and email address)

e. Length of contract/period of performance (dates)

f. Dollar Amount of Contract (initial price and final price)

g. Description of rail guided portal crane(s) for which maintenance was provided (must include sufficient detail such as portal crane manufacturer/brand name, model number, and crane capacity to demonstrate the scope and complexity of the maintenance provided)

h. A narrative synopsis that describes the specific nature of the work; similarities with the proposed work; and the relevant experience gained.

The Government will evaluate the Offeror’s Past Performance Record to determine acceptability of the Offeror’s quote. Past Performance will be evaluated on an Acceptable/Unacceptable basis.

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The Government may utilize the Federal Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), data submitted by the Offeror as part of the Past Performance Quote, and any other information available to determine the quality and relevance of the Offeror’s past performance.

Each quote will be evaluated to the extent to which the Offeror has demonstrated an ability and willingness to perform:

1) A quality service (i.e. the conformance to contract requirements, specifications, and standards of good workmanship);

2) Timeliness of the contract with regard to completion of contract, milestones, delivery schedules and administrative requirements (e.g., effort that contributes to or affects the schedule variance);

3) Acceptable cost control with regard to the Offeror’s effectiveness in forecasting, managing, and controlling contract cost;

4) Good business relationships with regard to the timeliness, completeness and quality of problem identification and resolution, Offeror’s history of reasonable and cooperative behavior, customer satisfaction, timely award and management of subcontracts, and whether the contractor met their small/small disadvantaged and women owned business participation goals; and

5) Management of personnel with regard to demonstration of a commitment to the management of personnel with regard to the Offeror’s performance in selecting, retaining, supporting, and replacing when necessary, personnel.

Price: If an Offeror’s quote has been determined acceptable for the non-price factors listed above, the Government will then evaluate the quote for the lowest price. The total overall lowest price quoted between offers that are determined to be technically acceptable will be the determining factor in the selection of a quote for award.

Options – The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base year. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Although the Government intends to award a contract as a result of this solicitation, the Government reserves the right to reject any and all quotes received and not award any item or items from this solicitation.

SUBCONTRACTING PLAN EVALUATION

In addition to the evaluation of any non-price factors, the apparent LPTA offeror (other than small) will be required to submit a subcontracting plan that will be evaluated on an “acceptable / unacceptable basis” The subcontracting plan is a submittal requirement for this solicitation and will be a factor in determining

RFQ SP3300-17-Q-5014 Page 18 of 53 overall contractor responsibility. In general, a plan will be deemed acceptable if

(i) it includes a response to all eleven (11) elements of FAR 52.219-9, (ii) the plan demonstrates a reasonable commitment to small business participation (including socioeconomic categories), and, (iii) subcontractor participation (whether supplies or services) is clearly stated and outlined in the subcontracting proposal. For this purpose, negotiation of the subcontracting plan may be required. Failure to submit a plan that includes a response to all eleven (11) elements or fails to show a good faith effort to use Small Business, Small Disadvantaged Business, Woman-Owned, Hubzone, and Service-Disabled or Veteran-Owned small business entities, may result in an unacceptable evaluation and may render the apparent LPTA offeror ineligible for an award.

19. The following FAR, DFARS and DLAD clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions – Commercial Items with Alternate I. The following Alt I fill-ins apply:

Paragraph (i)(1) (ii)(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: Rental Equipment and Travel Costs required for crane repairs in conjunction with Remedial Maintenance, refer to Schedule of Supplies/Services. Each order must list separately the elements of other direct charge(s) for that order.

(2) Indirect Costs (Material handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: $0

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS) REQUIREMENTS

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) training materials can be found at:

http://www.cpars.csd.disa.mil/allapps/cpartrng/documents/CPARS%20Presentati on.pdf.

All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor will be provided with a copy of the assessment. The contractor will have 30 calendar-days to submit comments, additional information, or rebut statements if warranted or desired. The contractor must strictly control access to the assessment while in the Contractor's possession and must ensure that the

RFQ SP3300-17-Q-5014 Page 19 of 53 assessment is never released to persons or entities outside of the contractor's control. After receipt of Contractor's comments or expiration of the 30 day comment period, whichever occurs first, and depending on the Contractor's response the Government will: (1) If no comments are received; close the CPAR by the Assessing Official Rep and Reviewing Official; (2) If the Contractor concurs with the assessment; accept/update and close the CPARS and forward comments to all reviewers; (3) If Contractor does not concur with the assessment, coordinate a final response with Reviewing Official, Assessing Official Representative, and Assessing Official;. (4) Enter the final government response and close CPARS. (c) After completion of one of the appropriate actions, the Assessing Official will notify all individuals that the report is complete.

The assessment is considered complete when signed by the Assessing or Reviewing Official. (d) The official responsible for the corporate operating unit being assessed can submit a written request to receive a copy of the completed CPARS assessment. The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide. (e) Refer to http://www.cpars.csd.disa.mil/ for details and additional information related to CPARS, CPARS user access (which includes obtaining a PKI certificate), how contract performance assessments are conducted, and how contractors participate.

ILLEGAL ITEMS NOT AUTHORIZED ON FEDERAL INSTALLATION

Illegal drugs, guns or other contraband are not authorized on this Federal installation. It is the contractor's responsibility to ensure that its employees working on-site at this installation are U. S. citizens or legal aliens with no outstanding warrants. This installation is manned by a DoD Police Force who possesses apprehension authority, which includes holding suspects for local authorities. The local authorities can issue a citation that charges the individual with a specific offense and requires the individual to appear before a Federal Magistrate. This agency processes illegal aliens in accordance with INS instructions.

MANAGEMENT OF CONTRACTOR EMPLOYEES

The Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed in the Performance Work Statement/Statement of Work. The Contractor shall select, supervise, and exercise control and direction over its employees under this contract. The Contractor shall not supervise, direct, or control the activities of the Government personnel or the employee of any other contractor, except any subcontractor employed by the Contractor on this contract. The Government shall not exercise any supervision or control over the Contractor in the performance of contractual services under this contract. The Contractor is accountable to the Government for the actions of its personnel.

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MARK CONTRACT NUMBER ON ALL CORRESPONDENCE

Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment.

Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

ORGANIZATIONAL CONFLICT OF INTEREST

(a) The contractor shall be ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DDC on this contract. This restriction includes providing services to any potential bidders on such procurements. The contractor shall not incorporate its product or services in any statement of work or specification unless directed to do so in writing by the Contracting Officer. (b) If the contractor in the performance of this contract, obtains access to information such as plans, polices, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited. (c) In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

The following clauses are Addenda to FAR 52.212-4 – Contract Terms and Conditions – Commercial Items and are incorporated by reference:

FAR 52.203-3…