Safety_Shoe_sow.pdf

STATEMENT OF WORK

1.0 SCOPE OF WORK: The safety shoe mobile will come to the DLA Distribution Center San Joaquin, CA., 25600 S. Chrisman Rd, WHSE 16, North Tracy, CA 95376 twice a month during the hours of 0600 to 1800 (0600 – 1200 or 1200 – 1800). During the first month the schedule will be once a week. The Government may reschedule the date of service by providing advance notice to the Contractor within three (3) days of desired date.

1.1 The government allowance for safety shoes is $140.00 per employee per year, $170.00 for metatarsal guard shoes. Any charges above the $140.00 and $170.00 respectively must be paid by the employee at the time of issuance of the safety shoe. In order to be eligible for either direct payment or reimbursement, employees must present a DLA DISTRIBUTION J7 / FORM 1019 completed and signed by their supervisor.

1.2 A listing of safety footwear issued during each visit shall be compiled by the contractor, along with receipts signed by the employee receiving the shoes, and delivered to the designated Government point of contact (POC). These lists shall include the employees name, DoD ID badge number, size, style, and price of the shoe/issued/bought. The total dollar value of all shoes issued/bought during the visit and the total number of pairs of shoes shall be included.

The POC for this contract will be David Hernandez (209) 839-4167.

1.3 The contractor shall invoice the government for the actual price of the safety footwear that is purchased, up to the amount of the government subsidy, which is $140.00 for any style that is purchased, $170.00 for metatarsal guard shoes. Any charges incurred by the employee over this amount during the purchase of the safety footwear shall be paid in cash or personal credit/debit card by the employee, and will be collected by the contractor at the time of sale.

1.4 Approximately 800 employees per year qualify for safety shoes. This contract will service all DLA Distribution Center San Joaquin, CA. (Distribution San Joaquin) employees.

1.5 If the contractor does not have the selected safety footwear available on-site, the contractor will notify the POC, via email, and then mail the pair of shoes to:

DLA Distribution Center San Joaquin, CA. (DDJC) 25600 S. Chrisman Rd, Base Supply, Whse. 29-5 Tracy, CA 95376 Attention: Employee’s Name

1.6 This contract will consist of one-year period. The Period of performance will consist of the following:

Line item 0001 - period of performance from 8 February 2017 to 7 February 2018.

1.7 Contractors must be able to accept payment in Wide Area Work Flow.

2.0 SAFETY AND HEALTH REGULATIONS: Contractor shall comply with Defense Logistics Agency Instruction (DLAI) 6055.1, Occupational Safety and Health Program, Distribution Center Safety and Occupational Health Program, Fire Prevention and Protection and all applicable NFPA Standards.

Copies may be obtained from Safety Officer or Fire Chief.

3.0 ACCIDENT REPORTING: Mishaps involving contractor employees shall be reported to Depot Safety

Office and Contracting Officer’s Point of Contact (POC) immediately. Contractor shall make a written accident report IAW DLAI 6055.1, using Mishap Report, DLA Form 1591. Report will be given to POC within five (5) working days after the date of accident occurrence.

4.0 DESIGNATED CONTRACTING OFFICERS POINT OF CONTACT (POC): A POC will be designated prior to award to be responsible for monitoring progress and overall technical management of this order and should be contacted regarding questions or problems of a technical nature. In no event, however, will any understanding or agreement, modification, or other matter deviating from terms of this order between contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless formalized by proper contractual documents executed by Contracting Officer prior to completion of this order. On matters that pertain to the order terms, contractor will contact the Contracting Officer POC, David Hernandez, (209) 839-4167, david.hernandez@dla.mil.

5.0 REQUIREMENTS:

5.1 The safety shoe mobile will come to DLA Distribution Center San Joaquin, CA. twice a month during the hours of 0600 to 1800 (0600 – 1200 or 1200 – 1800). During the first month the schedule will be once a week. No visits will be scheduled on Federal holidays.

The Government may reschedule times and dates for this service by providing advance notice to the contractor within three (3) days of the desired date. If the shoe mobile is unavailable due to mechanical or other significant problems, the contractor will notify the POC as soon as possible to reschedule the visit.

5.2 A listing of safety footwear issued during each visit shall be compiled by the contractor, along with receipts signed by the employee receiving the shoes. Listings will include the Government employee's name, organization code, badge number, shoe size, style, metatarsal guard (Yes/No), and price of shoe issued/bought. The Contractor will also provide to the POC a copy of each original DLA DISTRIBUTION J7 / FORM 1019 showing the signed authorization for the shoe purchase. The total dollar value of all shoes issued/bought and total number of shoes shall also be included.

5.3 The contractor will invoice the Government for the actual price of the safety footwear that is purchased, up to the amount of the government subsidy, which is $140.00 for any style, $170.00 for metatarsal guard shoes. The contract does not cover the purchase of insoles, additional shoe laces or other comfort items. Comfort items purchased are the responsibility of the employee. Any dollar amount charged for safety footwear by the employee that is above the subsidized amount will be paid in cash or personal credit/debit card by the employee, and will be collected by the contractor at the time of sale.

5.4 Distribution San Joaquin employees may use the shoe mobile with proper authorization.

Employees will submit to the shoe mobile representative a DLA DISTRIBUTION J7 / FORM 1019 that has been signed by their supervisor. The contractor will staple the signed form to the invoice (sales receipt) to ensure that all shoes billed to the contract are authorized purchases.

5.5 Authorized purchases will be validated by the POC prior to issue of a DLA DISTRIBUTION J7 / FORM 1019 by the supervisor to the requesting employee for purchase of safety shoes.

5.6 In cases when new hire personnel begin employment with Distribution San Joaquin and require issue of safety shoes, a special on site visit by the shoe mobile will be requested of the contractor a minimum of five (5) business days prior to the required service date.

Business days are defined as Monday – Friday. If Vendor is unable to meet such requests, the POC must be notified, via email, no less than three (3) business days prior to the required service date.

5.7 All Invoices, listing and receipts from Vendor will have the Document number and the

Contract number indicated. Invoices with receipts will be emailed to the POC for validation on a monthly basis.

6.0 TRAFFIC AND SECURITY REQUIREMENTS: Persons employed in the performance of this order shall be subject to Security Regulations of the appropriate facility. These regulations pertain to the following subjects.

a. Traffic laws and regulations (Rules of the road)

b. Vehicle registration requirements

c. Personnel entrance requirements

d. Observation of “For Official Use Only” operations and associated restriction on discussing and writing about these operations.

6.1 To register with Security, each prime contractor/supervisor/employee must have in their possession.

a. A valid state driver’s license

b. A valid vehicle registration

c. Proof of valid vehicle insurance

7.0 CONTRACTOR VISITOR BADGES: Visiting passes/badges will be given to contractor personnel responsible for performing service on DLA Distribution installations. Contractor shall provide the security office with a list of all personnel required performing work on the installation during the contract performance period.