Attachment_10_-_Revised_Attachment_J.28 TE_5.5__Type_Physical_Inventory_Code_(TPIC)_Matrix_Conformed_through_Amendment_A003.pdf

SP3300-16-R-5003

Attachment J.28 Technical Exhibit 5.5 Physical Inventory Code (TPIC) Matrix

Conformed through Amendment A003 Last Updated NOV 16

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TPICS ARE PRIORITIZED IN DSS TO ENSURE THAT AN NSN IS NOT UNDER MORE THAN

ONE TPIC AT ANY ONE TIME.

PRIORITY TPIC

CODE

DEFINITION Performed

BY

SCHEDULED/

UNSCHEDUL

ED

MIS

Element Received

MIS

Element Cancelled

1 E Denial Research- Spot Inventory due to denial (all Supply Condition Codes).

Initiated by the Storage Activity or owner/manager as a result of denials (unscheduled/system generated)

Contractor Unscheduled 50103 50183

2 T Retention Quantity DRO for Recycling Control Program (RCP) with Multiple Owners or IMs - Special inventory due to retention quantity (DRO for RCP). (unscheduled/system generated)

Contractor Unscheduled 50177 50197

3 N

Semi-annual accuracy sample for performance1- Sample scheduled for performance reporting. (semi-annual), (scheduled by DLA)

Government Scheduled 50171 50191

4 P Pilferable Sample1 Local Sample for Self Analysis2

- Scheduled Inventory, specified supply condition codes. Initiated by storage activity for a random statistical sample inventory. (scheduled by PA)

Government or Contractor

Scheduled 50172

50192

Technical Exhibit 5.5 Physical Inventory Code (TPIC) Matrix

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DEFINITION Performed

BY

SCHEDULED/

UNSCHEDUL

ED

MIS

Element Received

MIS

Element Cancelled

5 L Annual Financial Sample (Chief Financial Officer (CFO))1

- Scheduled inventory, specified Supply Condition Codes. Initiated by owner/manager or Storage Activity for the annual Random Statistical Sample inventory.

(Financial Sample) (reserved by DDC)

Government Scheduled 50109 50189

6 G Controlled Item Inventories1 -

Scheduled Inventory.

Inventory to be conducted within a specified period of time according to an established plan on controlled items and all other items or categories designated by the DoD component ( a list of Controlled Inventory Item Codes that comprise TPIC G inventories is included in TE 4).

(scheduled by PA)

Government Scheduled 50104 50184

7 M Floor to Book- Special Inventory, all condition codes.

Initiated by storage activity as a result of on-hand balance mismatches between the locator and property accountability records.

(Unscheduled)

Contractor Unscheduled 50170 50180

8 R Supply Discrepancy Report (SDR) Research - Special Inventory, specified supply condition code. Initiated by storage activity in an effort to resolve a customer report of discrepancy. (unscheduled)

Contractor Unscheduled 50175 50195

Technical Exhibit 5.5 Physical Inventory Code (TPIC) Matrix

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DEFINITION Performed

BY

SCHEDULED/

UNSCHEDUL

ED

MIS

Element Received

MIS

Element Cancelled

9 S Intransit Research - Special Inventory, specified supply condition code. Initiated by storage activity as a part of receipt follow-up (intransit) resolution process.

(unscheduled)

Contractor Unscheduled 50177 50197

10 V TPIC U/Z Reject for Dollar Value - Unscheduled due to reject of a Perpetual inventory (TPIC U) at binface or BTB (TPIC Z) with an adjustment exceeding criteria for research.

(unscheduled/system generated)

Contractor Unscheduled 50179 50199

11 K Location Survey Errors - Special inventory, all Supply Condition Codes. Initiated by Storage Activity as a result of Location Survey Errors.

(unscheduled)

Contractor Unscheduled 50108 50188

12 C Owner Request/Self Analysis/On-hand Balance Mismatch/Default - Special inventory, all Supply Condition Codes. Initiated by owner/manager or Storage Activity at the request of Item Managers, Accountable Officers, or designated Storage Activity Personnel. (Excludes Location Audit Program Type I andType II errors).

(unscheduled)

Contractoror Government

Unscheduled 50101 50181

13 H Owner or IM request - Special Inventory, all Supply Condition Codes. Initiated by owner/manager when an inventory is necessary and the

Contractor Unscheduled 50105 50185

Technical Exhibit 5.5 Physical Inventory Code (TPIC) Matrix

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DEFINITION Performed

BY

SCHEDULED/

UNSCHEDUL

ED

MIS

Element Received

MIS

Element Cancelled date of last inventory is less than ninety days.

(unscheduled/batch)

14 D

CYCLIC/MOCK - Special inventory, all supply condition codes for suspended stock or for end of day reconciliation

(UNSCHEDULED/BATCH)

Government Unscheduled 50162 50182

15 J Special by KO or designee for Quantitative Location Reconciliation (QLR) Research

- Special inventory, all Supply Condition Codes. Initiated by owner/manager as a result of location Reconciliation Errors.

Storage Activity as a result of Location Survey Errors.

(unscheduled/batch)

Contractor Unscheduled 50107 50187

16 I Special for Uncontrolled items with prioritization table - Scheduled inventory, all Supply Condition Code.

Initiated by owner/manager or Storage Activity based on selection and prioritization system model criteria.

(scheduled by PA)

Contractor Scheduled 50106 50186

N/A Z DSS Process: Book-to-Book Error3 - Book-to-Book Adjustment. (No physical inventory performed.

(automatic/system generated)

Contractor System Process

Technical Exhibit 5.5 Physical Inventory Code (TPIC) Matrix

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DEFINITION Performed

BY

SCHEDULED/

UNSCHEDUL

ED

MIS

Element Received

MIS

Element Cancelled

N/A W

DSS PROCESS

(TRANSMISSION OF

HISTORY-QLR)3 - Automatic submission of transition history from storage activity to owner/manager.

(automatic/system generated)

N/A X KO or designee QLR Request- Additional History3 - Storage Activity Transaction History requested by owner/manager or Transaction History response from Storage Activity to owner/manager. (No physical inventory).

(automatic/system generated)

1 The Government will conduct TPIC L, N, D, G and P physical counts. The Contractor shall provide the Government with the appropriate MHE necessary to conduct the TPIC L, N, D, G and P inventories. The Contractor shall conduct any causative research requirements resulting from the TPIC L, N, D, G and P inventories.

2 Contractor may perform local sample inventories for self-analysis of their inventory program.

3 TPICs Z, W and X are DSS processes - no physical inventory is required.

DEFINITION

A Confidential – Former restricted date B Confidential – Restricted data

Technical Exhibit 5.5 Physical Inventory Code (TPIC) Matrix

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C Confidential D Confidential – Cryptologic E Secret – Cryptologic F Top Secret – Cryptologic G Secret – Former restricted data H Secret – Restricted data I Aircraft engine equipment and parts

J Pilferage – Pilferage controls may be designated by the coding activity to items coded “U” (unclassified) by recording the items to “J”

K Top Secret – Former restricted data L Top Secret – Restricted data M Hand tools and shop equipment N Firearms

O

Items contain Naval Nuclear Propulsion information; disposal and access limitations are identified in NAVSEAINST C5511.32, Safeguarding of Naval Nuclear Propulsion Information. Store and handle in a manner that will prevent unauthorized access to this materiel

P Ammunition and explosives

Q

A drug or other substance determined by administrator, Drug Enforcement Administration, Department of Justice, to be designated Scheduled Symbol III, IV or V under the Controlled Substance Act of 1970 and other items requiring secure storage

R

Alcohol, alcoholic beverages, precious metals, or a drug or other substance determined by administrator, Drug Enforcement Administration, Department of Justice, to be designated Schedule Symbol III, IV, or V as defined in the Controlled Substance Act of 1970 and other items requiring secure storage

S Secret T Top Secret V Individual clothing and equipment W Office machines X Photographic equipment and parts Y Communication/Electronic equipment and parts Z Vehicular equipment and parts

HIGHEST SENSITIVITY (Category I) – Non-nuclear missiles and rockets in a ready-to-fire configuration (e.g., HAMLET, REDEYE, STINGER, DRAGON, LAW, VIPER) and explosive rounds for non-nuclear missiles and rockets. This category also

Technical Exhibit 5.5 Physical Inventory Code (TPIC) Matrix

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2 HIGH SENSITIVITY (Category II) – Arms, Ammunition and Explosives 3 MODERATE SENSITIVITY (Category III) – Arms, Ammunition and Explosives 4 LOW SENSITIVITY (Category IV) – Arms, Ammunition and Explosives

HIGHEST SENSITIVITY (Category I) – Arms, Ammunition and Explosives with a physical security classification of Secret

HIGHEST SENSITIVITY (Category I) – Arms, Ammunition and Explosives with a physical security classification of Confidential

Item displays sensitive information. Before disposal all name plates, label plates, meter face plates, tags, stickers, documents or markings, which relate items to weapons system/end item application, must be removed and destroyed

HIGHEST SENSITIVITY (Category II) – Arms, Ammunition and Explosives with a physical security classification of Confidential

Identifies an item as a Controlled Cryptographic Item (CCI). CCI is described as secure telecommunications or information handling equipment; associated cryptographic component, or other hardware item, which performs a critical COMSEC function. Items so designated are unclassified but controlled, and will bear the designation “Controlled Cryptographic Item” or “CCI”.