Attachment_11_-_Revised_CDRL_A006_-Quality_Control_Plan.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

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D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

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REQUIRED

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13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

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G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

X007 A

A006 Quality Control Plan (QCP)

Attachment J.1, Paragraph 5.1.4 DLA Distribution J-7

See Block 16

B

See Block 16

N/A

See Block 16

See Block 16 QCP & Revisions:

J-7 Contract Spec 1

COR 1

Monthly QC Report:

J-7 Contract Spec 1

COR 1

Nonconfoming QC Inspection Results:

J-7 Contract Spec 1

COR 1

0 3

Submit electronically.

Submit a final site specific QCP not later than 45 calendar days prior to the end of transition that details the Contractor's process for a quality system that is a pre-vention based outlook and an approach to customer satisfaction that is proactive to meeting the objectives through all areas of performance IAW C-5.1.4. The Contractor's QCP shall be maintained throughout the life of the contract and shall include the Contractor's procedures to routinely evaluate the effectiveness of the plan to ensure the Contractor is meeting the performance standards and require-ments of the contract. Subsequent submission shall be submitted with the Contractor updates or revised the QCP within 30 calendar days of the change.

See page two for QCP requirements.

Submit Monthly NLT 5 working dates after the end of the month a QC Report detailing:

1. Scheduled vs Completed QC Inspections and explanations for QC Inspections not completed that were scheduled

2. Conforming vs Non-conforming QC Inspection Results

3. Summary Test Results for Key Controls (see Attachment 3)

3. A copy of all QC Corrective Action Plans and status of implementation and maintenance to mitigate future occurrences of same non-conformance.

Items #1 and #2 above shall be submitted on Contractor letterhead. Item #3 shall be submitted using the format at Attachment 3. Item #4 shall be submitted using the attached Corrective and Preventive Action Request (CPAR) Form.

Additionally, copies of all completed non-conforming QC inspection reports shall be submitted within 24 hours to the addressees in Block 14.

Block 7 - Inspection and acceptance requirements:

The KO will review and accept the QCP and updated after coordination with the COR, J-3 Depot Operations and J-4 Policy & Procedures. The accepted plan and subsequent revisions will be incorporated into the contact by modification. The COR will review and accept the monthly QC Report.

Block 14 - Distribution - Contractor will submit original to Contract Specialist and copy to COR.

1 2

CRUSEY.SHANE.M.12

87981151

Digitally signed by

CRUSEY.SHANE.M.1287981151

Date: 2016.09.26 10:42:41 -04'00'

FLICK.CLIFFORD.C.1032268

Digitally signed by

FLICK.CLIFFORD.C.1032268311

Date: 2016.09.26 11:12:54 -04'00'

DD Form 1423-1, FEB 2001 Page 2 of 2

CDRL A006, Quality Control Plan (QCP)

The Contractor’s quality control plan shall outline the tasks performed by the Contractor to sustain or improve quality or work and ensure work meets contract requirements.

The Contractor shall include in the plan:

A. Quality Control:

1) Details of surveillance methods to be used.

2) Assigned significance levels for each QC inspection.

3) Identification of the frequency of QC inspections and the process used to determine the most appropriate frequency.

4) Lot and sample size determinations.

5) Criteria for determining conforming vs. non-conforming results.

6) Documentation requirements.

7) How corrective action will be developed, implemented and monitored to correct non-conformances and mitigate future non-conforming outcomes for all QC checklist questions assigned a significance level of critical or major.

8) Preventive action plans to reduce future nonconformance.

9) Lines of communication with QC results will be provided to the

Government within 24 hours of completing a QC inspection.

10) QC Inspection Checklists that include the Internal Controls (Key and

Non-Key identified in Attachment 1, List of Internal Controls and other requirements identified in Attachment J.1, Performance Work Statement and Attachment J.2, Site-Specific Requirements (e.g., Equipment Maintenance, Safety, Security, Training, etc.). All Internal Controls annotated as Key shall be given a significance level of Critical and all Non-Key shall be given a significance level of Major:

NOTE: The Government QA Checklists include the Internal Controls and are annotated in the “Tags” column as Internal Controls (e.g., IC01 is Non-Key; IC02 is Key).

11) Methodology for monitoring and determining trends that may impact APL performance.

12) Roles and Responsibilities and Lines of Authority for the QC Program.

Attachments:

Attachment 1: List of Internal Controls Attachment 2, Monthly QC Report Format Attachment 3: Summary Test Results for Key Controls Attachment 4: Sample Corrective and Preventive Action Request (CPAR)

CD

RL

A

At ta ch m en t 1 , L is t o f I nt er na l C on tr ol s

PC

M

T itl e Co nt ro l # Co nt ro l T itl e Fu nc tio na l

Ar ea

M an ua l/

Au to m at ed Ty pe Fi na nc ia l R ep or tin g

O bj ec tiv e Ri sk o f M at er ie l M is st at em en t/ Ri sk M iti ga te d

Co nt ro l A ct iv ity Co nt ra ct R ef er en ce fo r

Re qu ire m en t

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

O ff- Lo ad a nd T al ly

Pe rf or m ed

Re ce iv in g

M an ua l

IC

O

N O

N /A

Fr ei gh t a rr iv es a t i nc or re ct d ep ot a nd

/o r w ith p ie ce c ou nt th at d oe s n ot m at ch sh ip pi ng d oc um en ta tio n.

D am ag sh ip m en ts a nd

/o r f re ig ht w ith in co rr ec t p ie ce c ou nt a re ac pt ed w ith ou t a

T

DR

b ei ng fi le d.

Th e

Di st rib ut io n

W or ke r p er fo rm s t he fo llo w in g ve rif ic at io ns d ur in g of f-l oa d an d ta lly a nd

W or ke r p er fo rm s a v isu al in sp ec tio n of th e sh ip m en t.

If th er e ar e di sc re pa nc ie s, su ch a s d am ag e to th e m at er ie l, th e

Di st rib ut io n

W or ke r w ill co ac t s up er vi so ry st af f f or re so lu tio n an d to b eg in th e

Tr an sp or ta tio n Di sc re pa nc y Re po rt

(T

DR

) p ro ce ss if re qu ire d.

Ch ec k ca rr ie r m an ife st to e ns ur e th e

Di st rib ut io n

Ce nt er o r D isp os iti on

Lo ca tio n is th e co rr ec t s hi pp in g de st in at io n fo r t he m at er ie l

Ve rif y pi ec e co un t d el iv er ed w ith p ie ce c ou nt o n bi ll of la di ng

Ch ec k ca rr ie r m an ife st to e ns ur e th at th e ty pe o f m at er ie l a nd p ie ce c de liv er ed a gr ee w ith th e fr ei gh t b ill

If th er e ar e di sc re pa nc ie s, th e Di st rib ut io n W or ke r w ill c on ta ct su pe rv iso ry st af f fo r r es ol ut io n an d to b eg in th e Tr an sp or ta tio n

Di sc re pa nc y

Re po rt (T

DR

pr oc es s.

DL

A

Di st rib ut io n

SO

P

.0 1, iv in g

- O ffl oa d an d

Ta lly

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

Ac co un ta bl e an d N on

Ac co un ta bl e

M at er ie l So rt iv in g

M an ua l

IC

O

N O

N /A

N on

-a cc ou nt ab le m at er ie l i s m ist ak en ly re ce ip te d in to st oc k or a cc ou nt ab le m at er ie l i s m ist ak en ly tr an ss hi pp ed

Th e

Di st rib ut io n

W or ke r r ev ie w s s hi pp in g do cu m en ts a nd la be l t o de te rm in e if m at er ie l s ho ul d be in du ct ed in to

D

SS

o r s ta ge d fo r f ur th er c on ve ya nc e.

Th e Di st rib ut io n W or ke r i ns pe ct s t he sh ip pi ng la be l o f t al lie d ite m s t o ve rif y w he th er a se co nd ar y or

M ar k Fo r” a dd re ss is in cl ud ed o n th e sh ip pi ng la be l.

M at er ie l w ith a se co nd ar y or

M ar k

Fo r” a dd re ss is n ot in du ct ed in to m iss io n st oc k in D

SS

Th is m at er ie l i s s ta ge d fo r f ur th er c on ve ya nc e.

Ac co un ta bl e m at er ie l i s a dd re ss ed to th e

Di st rib ut io n

Ce nt er w ith t a se nd ar y or

M ar k

Fo r” a dd re ss

Th is m at er ie l w ill b e in du ct ed in

D

SS

DL

A

Di st rib ut io n

SO

P

1, iv in g

- O ffl oa d an d

Ta lly

P_ P2

S_

Di st rib ut io n

Pr oc es se s

KC

Ki nd , C ou nt nd

Co iti on V er ifi iv in g M an ua l

IC

O

FR

En su re e nt er ed in ve nt or y re ce iv in g tr an sa ct io ns re pr es en t ec on om ic e ve nt s t ha t a ct ua lly oc cu rr ed a nd a re p ro pe rly cl as sif ie d

(F

IA

R Gu id an ce , A pr il

, W av e 3, F

RO

(F

AM

B:

1c

, 2

A ll in ve nt or y ev en ts rr ed in th e cu rr en t p er io d ar e en te re d as tr an sa ct io ns in th e cu rr en t p er io d

(F

IA

R Gu id an ce

Ap ril

5, W av e

3, F

RO

(F

AM

5B : 6

Ri sk o f M at er ia l M iss ta te m en t:

In ve nt or y do es n ot e xi st gi ve n da te

(F

IA

R Gu id an ce , A pr il

, W av e 3, R O

M M

B:

In ve nt or y ex ist s b ut is o m itt ed fr om th e

AP

SR

a nd /o r s um m ar y sc he du le s (

FI

AR

G ui da nc e, A pr il

W av e

3, R

O M

M

(F

AM

B:

Th e

Di st rib ut io n

W or ke r p er fo rm s a

K in d, C ou nt

, a nd

C on di tio n (K

CC

) i ns pe ct io n on m at er ie l b y pe rf or m in g th e fo llo w in g st ep s i n ac co rd an ce w ith

D

LA

Di st rib ut io n

SO

P

.0

8:

R ec ei vi ng

K in d, C ou nt , a nd C on di tio n

(K

CC

Re co nc ile s t he k in d of m at er ie l w ith re ce iv in g do cu m en ts

Ve rif ie s t he c on di tio n co de b y vi su al ly in sp ec tin g th e m at er ie l f or a ny d am ag e or d ef ec ts

Co un ts th e m at er ie l a nd re co nc ile s q ua nt ity a nd u ni t o f i ss ue w ith re ce iv in g do cu m en ts

DL

A

Di st rib ut io n

SO

P

8, iv in g

Ki nd , C ou nt iti on (K

CC

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

N

W

RM

A le rt G en er iv in g

Au to m at ed

IC

O N

O N

/A N

W

RM

th at a rr iv es a t t he D ist rib ut io n Ce nt er is n ot id en tif ie d an d is re ce ip te d in to st or ag e.

DS

S di sp la ys a n

N W

RM

a le rt o n th e

RI

sc re en w he n an N

W

RM

N

SN

is e nt er ed

Th e al er t d isp la ys o n th e

RI

sc re en

N W

RM

C

O N

TA

CT

S U

PE

RV

IS

O

R/

LE

AD

A

N D

DE

PO

T

CO

M M

AN

D*

Th e

Di st rib ut io n

W or ke r v er ba lly n ot ifi es c ha in o f c om m an d th at

N W

RM

h be re ce iv ed a nd m ai nt ai ns c us to dy o f t he m at er ie l u nt il th e m at er ie l i s ha nd ed o ff to p er so nn el w ith th e ap pr op ria te c le ar an ce to im m ed ia te ly re ce ip t an d se cu re th e m at er ie l i n th e

Cl as sif ie d ar ea

IA

W N

W

RM

S O

P

.1

3.

D

LA

D ist rib ut io n

SO

P

.1 3, N uc le ar W ea po ns R el at ed M at er ia l

(N W

RM

Pa ge o f 4

A

At ta ch m en t 1 , L is t o f I nt er na l C on tr ol s

PC

M

T itl e Co nt ro l # Co nt ro l T itl e Fu nc tio na l

Ar ea

M an ua l/

Au to m at ed Ty pe Fi na nc ia l R ep or tin g

O bj ec tiv e Ri sk o f M at er ie l M is st at em en t/ Ri sk M iti ga te d

Co nt ro l A ct iv ity Co nt ra ct R ef er en ce fo r

Re qu ire m en t

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

M at er ie l W ei gh en sio ns

V er iv in g

M an ua l

IC

O

N O

N /A

W ei gh t a nd d im en sio na l d at a fo r m at er ie l t o be st ow ed in cu ra te

, c au sin g in ef fic ie nt u til iza tio n of a va ila bl e st or ag e.

W hi le m at er ie l i s i n th e pa ck ag in g it w ill b e st or ed in

, t he

D ist rib ut io n

W or ke r m ea su re s i ts d im en sio ns a nd w ei gh s i t, th en e nt er s w ei gh t a nd d im en sio ns

DS

S if re qu ire d.

If th e di m en sio ns o r w ei gh t a re la rg er th an th e siz e pr og ra m ed in to D

SS

, t he rib ut io n

W or ke r u pd at es th e w ei gh t a nd d im en sio ns in

D

SS

If th ey sm le r, no c ha ng es to th e w ei gh t o r d im en sio ns a re m ad e.

DL

A

Di st rib ut io n

SO

P

2, iv in g

- W ho le sa le ew

Pr ur em en t R ec ei pt a nd rib ut io n

SO

P iv in g

N on P ro cu re m en t

Re ce ip ts

P_ P2

S_

Di st rib ut io n

Pr oc es se s

KC

O w ne r R

IC

A ss ig ne d Re ce iv in g

M an ua l

IC

O

FR

En su re in ve nt or y is ow ne d by th e re po rt in g en tit y.

T he re po rt in g en tit y ha s r ig ht s t o in ve nt or y gi n da te

(F

IA

R Gu id an ce , A pr il

, W av e 3, F

RO

(F

AM

, 1 3)

In ve nt or y is ow ne d by o th er s b ec au se o f s al e, c on sig nm en t, or o th er c on tr ac tu al a rr an ge m en ts

(F

IA

R Gu id an ce , A pr il

, W av e 3, R O

M M

(F

AM

B:

2)

If a pr e-po sit io ne d m at er ie l r ec ei pt (P

M R) w as tr an sm itt ed to

D

SS

fo r t er ie l b ei ng re ce iv ed , t he n

DS

S w ill a ss ig n th e ow ne r R

IC

sy st em ic al ly fr om e

PM

R.

I f t he re is n o

PM

R, th e

Di st rib ut io n

W or ke r w ill a ss ig n th e

RI

C rd an ce w ith th e fo llo w in g co nd iti on s:

As sig n ow ne r R

IC

fr om th e re ce iv in g do cu m en ts if li st ed

If th er e is no o w ne r R

IC

li st ed o n re ce iv in g do cu m en ts , a ss ig n ow ne r R

IC

su bm it a su pp ly d isc re pa nc y re po rt

(S

DR

) i n ac co rd an ce w ith th e fo llo w in g

DL

A

Di st rib ut io n

SO

Ps

.0

2:

R ec ei vi ng

W ho le sa le

N ew

P ro cu re m en t R ec ei pt

.0

3:

R ec ei vi ng

N on -P ro cu re m en t R ec ei pt s

DL

A

Di st rib ut io n

SO

P iv in g

- W ho le sa le ur em en t R ec ei pt a nd rib ut io n

SO

P iv in g

N on P ro cu re m en t

Re ce ip ts

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

Co rr ec t M at er ie l S to w ed

W ar eh ou sin g

M an ua l

IC

O

N O

N /A

In co rr ec t M at er ie l i s s to w ed in a w ar eh ou se lo ca tio n

Pr io r t o th e ph ys ic al st ow o f m at er ie l, th e

Di st rib ut io n

W or ke r v er ifi es m at er ie l at tr ib ut es w ith th e pu ta w ay la be l:

N at io na l S to ck

N um be r (

N

SN

Q ua nt ity

Af te r t he a bo ve c he ck s a re c om pl et e, th e Di st rib ut io n W or ke r s to w s t he m at er ie l in to th e w ar eh ou se lo ca tio n lis te d on th e pu ta w ay la be l.

If th er e ar e di sc re pa nc ie s w ith th e m at er ie l o r l oc at io n, th e

Di st rib ut io n

W or ke r w ill c on ta ct rv iso ry st af f f or re so lu tio n.

I f t he lo ca tio n is un su ita bl e, a d iff er en t l oc at io n w ill b e as sig ne d

DL

A

Di st rib ut io n

SO

P

W ar eh ou sin g St ow

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

St ow L oc at io n

Va lid at ed

W ar eh ou sin g

M an ua l

IC

O

N O

N /A

M at er ie l i s s to w ed in a n in co rr ec t w ar eh ou se lo ca tio n

W he n th e Di st rib ut io n W or ke r e nt er s a st ow in to

D

SS

, t he sy st em v er ifi es st ow lo ca tio n is th e sa m e lo ca tio n as sig ne d in th e re ce iv in g pr oc es s.

O nc e th e lo ca tio n is va lid at ed

, D

SS

a ut om at ic al ly u pd at es th e Q ua nt ity b y Lo ca tio n (Q

BL

If th e lo ca tio n is in co rr ec t, DS

S w ill a le rt th e w or ke r o f t he in co rr ec t lo ca tio n.

I f D

SS

a le rt s t o an in co rr ec t l oc at io n, th e w or ke r s ha ll co nt ac t t he ir su pe rv iso r f or g ui da nc e.

DL

A

Di st rib ut io n

SO

P eh ou sin g St ow

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

Co rr ec t M at er ie l P ic ke d

W ar eh ou sin g

M an ua l

IC

O

N O

N /A

In co rr ec t M at er ie l i s p ic ke d to fu lfi ll an

M

RO

Th e

Di st rib ut io n

W or ke r p ic ks th e m at er ie l r eq ui sit io ne d on th e

M

RO

Be fo re p hy sic al ly p ic ki ng th e m at er ie l, th e Di st rib ut io n W or ke r v er ifi es th e fo llo w in g m at er ie l a tt rib ut es o f m at er ie l w ith th e pi ck ti ck et a nd it s a ss oc ia te d Iss ue R el ea se /R ec ei pt D oc um en t, DD

F or m

8- 1A

N at io na l S to ck

N um be r (

N

SN

U ni t o f I ss ue

Vi su al

A pp ea ra nc e of M at er ie l C on di tio n

Q ua nt ity Af te r t he a bo ve c he ck s a re c om pl et ed

, t he

D ist rib ut io n

W or ke r p ic ks th e m at er ie l f ro m th e w ar eh ou se lo ca tio n lis te d on th e pi ck ti ck et

If th er e ar e di sc re pa nc ie s w ith th e m at er ie l o r l oc at io n, th e

Di st rib ut io n

W or ke r w ill c on rv iso ry st af f f or re so lu tio n

DL

A

Di st rib ut io n

SO

P

.0

Pi ck

Pa ge

A

At ta ch m en t 1 , L is t o f I nt er na l C on tr ol s

PC

M

T itl e Co nt ro l # Co nt ro l T itl e Fu nc tio na l

Ar ea

M an ua l/

Au to m at ed Ty pe Fi na nc ia l R ep or tin g

O bj ec tiv e Ri sk o f M at er ie l M is st at em en t/ Ri sk M iti ga te d

Co nt ro l A ct iv ity Co nt ra ct R ef er en ce fo r

Re qu ire m en t

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

Pi ck

V al id eh ou sin g

M an ua l

IC

O

N O

N /A

M at er ie l i s p ic ke d fr om a n in co rr ec t w ar eh ou se lo ca tio n

DS

S is co nf ig ur ed to p er fo rm a n ed it/ va lid at io n ch ec k as p ar t o f t he p ic k pr oc es s to e ns ur e th e lo ca tio n of th e m at er ie l i n th e

DS

S

Q ua nt ity

-b y-

Lo ca tio n

(Q

BL

re co rd m at ch es th e lo ca tio n as so ci at ed w ith th e pi ck ti ck et

If th e lo ca tio n is in co rr ec t, DS

S al er ts th e us er a nd th e pi ck w ill n ot b e ac ce pt ed b y th e sy st em

If

DS

S al er ts to a n in co rr ec t l oc at io n, th e us er sh al l c on ta ct th ei r s up er vi so r f or gu id an ce

DS

S al so re qu ire s t he u se r t o co nf irm th e qu an tit y.

U se r s ha ll co nf irm qu an tit y w he n re qu es te d.

DL

A

Di st rib ut io n

SO

P

.0

Pi ck

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

Pa ck

V er eh ou sin g M an ua l

IC

O N

O N

/A In co rr ec t m at er ie l i s p ac ke d fo r s hi pm en t

Th e

Di st rib ut io n

W or ke r p ac ks th e m at er ie l r eq ui sit io ne d on th e

M

RO

Du rin g th e pa ck p ro ce ss

, t he

D ist rib ut io n

W or ke r v er ifi es th e fo llo w in g m at er ie l at tr ib ut es o f m at er ie l w ith th e Iss ue R el ea se /R ec ei pt D oc um en t, DD

F or m

8- 1A

N at io na l S to ck

N um be r (

N

SN

U ni t o f I ss ue

Vi su al

A pp ea ra nc e of M at er ie l C on di tio n

Q ua nt ity If th er e ar e di sc re pa nc ie s w ith th e m at er ie l, th e

Di st rib ut io n

W or ke r w ill c on rv iso ry st af f f or re so lu tio n.

DL

A

Di st rib ut io n

SO

P

.1 1, P ac k

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

Fo re ig n

M ili ta ry

S es eh ou sin g

M an ua l

IC

O

N O

N /A

In co rr ec t m at er ie l i s p ac ke d fo r s hi pm en t t o

FM

S cu st om er

Du al

-v er ifi ca tio n of F

M S pa ck is p er fo rm ed to e ns ur e

0% a cc ur ac y of a ll

FM

S sh ip m en ts

Th e pr oc es s i s a s f ol lo w s:

Th e Di st rib ut io n W or ke r p er fo rm s F M

S pa ck in a cc or da nc e w ith rib ut io n

SO

P

.1

F or ei gn M ili ta ry S al es

(F M

S) P ac ki ng

Th e Pa ck er w ill p rin t i ni tia ls, U se r I D an d da te o n tw o co pi es o f t he

Is su e Re le as e/ Re ce ip t D oc um en t, DD

F or m

8-

1A to c er tif y th at m at er ie l p ac ke d is co rr ec t.

A di ffe re nt D ist rib ut io n W or ke r f ro m th e Ap pr ov ed V er ifi er L ist p er fo rm s t

FM

S m at er ie l v er ifi ca tio n pr oc es s i n ac co rd an ce w ith

D

LA

D ist rib ut io n

SO

P

.1

F or ei gn

M ili ta ry

S al es (F

M S)

P ac ki ng

Th e

Ve rif ie r w ill p rin t i ni tia ls, U se r I

D an d da te o n tw o co pi es o f t he Is su e

Re le as e/

Re ce ip t D oc um en t, DD

F or m

8- 1A to v er ify th at m at er ie l p ac ke d is co rr ec t.

A n ad di tio na l c op y of th e

DD

-1 w ill b e m ad e an d re ta in ed

If th er e ar e di sc re pa nc ie s w ith th e m at er ie l, th e

Di st rib ut io n

W or ke rs w ac t s up er vi so ry st af f f or re so lu tio n.

DL

A

Di st rib ut io n

SO

P

.1

Fo re ig n M ili ta ry S al es

(F

S) es sin g

P_ P2

S_

Di st rib ut io n

Pr oc es se s

IC

Ve hi cl e

Lo ad

O rd er

Ve rif ie d

W ar eh ou sin g

M an ua l

IC

O

N O

N /A

In co rr ec t m at er ie l o r p ie ce c ou nt is lo ad ed o nt o co nv ey an ce Th e Di st rib ut io n W or ke r v er ifi es m at er ie l w ith th e ve hi cl e lo ad o rd er (V

LO

) p rio r to lo ad in g on to c on ve ya nc e.

I f t he re a re d isc re pa nc ie s w ith th e m at er ie l, th e

Di st rib ut io n

W or ke r w ill c on ta ct su pe rv iso ry st af f f or re so lu tio n.

P_ P2

S_

Di st rib ut io n

Pr oc es se s

KC

Fl oo r-to

-B oo k Co un ts or m ed

W ar eh ou sin g

M an ua l

IC

O

N O

IC

O

FR

En su re a ll ex ist in g as se ts

, a s o f th e re po rt in g da te

, i nc lu di ng pr op er ty in th e cu st od y of ird pa ie s, ar e in cl ud ed in th e ge ne ra l l ed ge r (

FA

M

B:

As se ts o f t he re po rt in g en tit y ex ist b ut a re o m itt ed fr om th e

AP

SR

a nd

/o r s um m ar y sc he du le s ( fin an ci al st at em en t eq ui va le nt

FA

M

B:

Th e co un te r a ss ig ne d to p er fo rm F

2B c ou nt s w ill re ce iv e th e

Da ily

F 2B

L og

S et th ei r s up er vi so r a nd p er fo rm th e fo llo w in g ve rif ic at io ns a t e ac h st or ag e lo ca tio n:

Lo ca tio n

N

SN

N om en cl at ur e

Q ua nt ity

Vi su al A pp ea ra nc e of

M at er ie l C on di tio n

U ni t o f I ss ue

Sh el f-l ife /e xp ira tio n da te if a pp lic ab le

Th e ve rif ic at io ns p er fo rm ed a t e ac h lo ca tio n ar e m at ch ed a ga in st D

SS

re co s.

An y st or ag e lo ca tio ns th at h av e qu an tit y di sc re pa nc ie s a re fo rw ar de d to th e Di st rib ut io n Ce nt er

In ve nt or y O ffi ce fo r a

T

PI

C M in ve nt or y to b e sc he du le d

DS

S.

DL

A

Di st rib ut io n

SO

P

.2 7, pl et en es s P ro gr am

Pa ge

A

At ta ch m en t 1 , L is t o f I nt er na l C on tr ol s

PC

M

T itl e Co nt ro l # Co nt ro l T itl e Fu nc tio na l

Ar ea

M an ua l/

Au to m at ed Ty pe Fi na nc ia l R ep or tin g

O bj ec tiv e Ri sk o f M at er ie l M is st at em en t/ Ri sk M iti ga te d

Co nt ro l A ct iv ity Co nt ra ct R ef er en ce fo r

Re qu ire m en t

P_ P2

S_ 6_

Ph ys i ca l I nv en to ry es s

KC

CA

V

Re vi ew ed

In ve nt or y M an ua l

IC

O

FR

En su re re co rd ed in ve nt or y tr an sa ct io ns re pr es en t e co no ic ev ts th at a ct ua lly o cc ur re d an d ar e pr op er ly c la ss ifi ed (F

IA

R

Gu id an ce

, A pr il

, W av

FR

O

(F

AM

B:

c, E ns ur e al l e xi st in g in ve nt or y, a s o f t po rt in g da te , i nc lu er ty in th e cu st od y of ie s, ar e in cl ud ed in th e ge ne ra l l ed ge r (

FI

AR

G ui da e, Ap ril

5, W av e

3, F

RO

: 8

Re co rd ed in ve nt or y do n ot e xi st a t a g iv en d at e (F

IA

R

Gu id an ce

, A pr il

, W av e

3, R

O M

M

(F

AM

B:

In nt or y of th e re po rt in g en tit y ex ist b ut a re o m itt ed

AP

SR

a nd /o r s um m ar y sc he du le s ( fin an ci al st at em en t eq ui va le nt

FI

AR

G ui da nc e, A pr il

, W av e

3, R

O M

B:

Al l i nv en to ry a dj us tm en ts th at d id n ot m ee t t he th re sh ol d le ve ls fo r c au sa tiv e re se ar ch o n th e

P-

Ta bl e an d di d no t r eq ui re a n In ve nt or y

Ad ju st m en t

Vo uc he r (

IA

V) a re li st ed in th e

Co ns ol id at ed

A dj us tm en t V ou ch er (C

AV

) r ep or t.

O n a m on th ly b as is th e Re vi ew in g

Au th or ity re vi ew s t he C

AV

re po rt fo r a ny ite s t ha t m ay w ar ra nt a dd iti on al re se ar ch su ch a s o ffs et tin g ga in s a nd lo ss es su sp ic io us it em s, an d/ or re cu rr in g tr en ds

. T he

R ev ie w in g

Au th or ity e ith er ap ov es th e vo uc he r l ist in g th e ad ju st m en ts w ith in

D

SS

o r r ec la ss ifi es se le tr ie s a s I

AV

s w hi ch w ill re su lt in C au sa tiv e

Re se ar ch

. T he

R ev ie w in g

Au th or ity th en si gn a nd d at e th e

CA

V.

DL

A

Di st rib ut io n

SO

P

.5 9, Vo uc he r M an ag em en t

P_ P2

S_ 6_

Ph ys i ca l I nv en es s

KC

Ca us at iv e Re se ch or m ed In ve nt or y

M an ua l

IC

O

FR

En su re a ll ex ist in g in ve nt or y, a s of th e re po rt in g da te

, i nc lu er ty in th e cu st od y of ie s, ar e in cl ud ed in th e ge ne ra l l ed ge r (

FI

AR

G ui da

5, W av e 3, F

RO

: 8

E ns ur e re co nt or y tr an sa ct io ns re pr es en t ec on om ic e ve nt s t ha t a ct ua lly rr ed a nd a re p ro rly cl sif ie d (F

IA

R

Gu id an ce

, A pr il

, W av e

3, F

RO

(F

AM

1c , 2

In ve nt or y of th e re po rt in g en tit y ex ist s b ut is o m itt ed

AP

SR

a nd

/o r s um m ar y sc he du le s ( fin an ci al st at em en t eq ui va le nt

FI

AR

G ui da nc e, A pr il

, W av e 3, R O

M

B:

R ec or de d in ve nt or y tr an sa ct io ns d o no t re pr es en t e co no m ic e ve nt s t ha t a ct ua lly o cc ur re d.

(F

IA

R Gu id an ce , A pr il

, W av e 3, R O

M M

(F

AM

B:

In nt or y ad ju st m en ts su bj ec t t o fu rt he r r es ea rc h an d ve rif ic at io n in a cc or da nc e w ith

M

IL

ST

RA

P Ch ap te r 7 gu la tio ns m ay n ot b e pr op er ly v al id at ed w hi ch m ay re su lt in a m iss ta te m en t o f t he In ve nt or y an d

Re la te d

Pr op er ty o n th e fin an ci al st at em en ts

O n a re cu rr in g ba sis

, t he

In ve nt or y O ffi ce

(I O

) p er fo rm s c au sa tiv e re se ar ch o n in ve nt or y ad ju st m en ts id en tif ie d fo r f ur th er re vi ew in a cc or da nc e

IL

ST

RA

P

Ch ap te r 7 u sin g th e In ve nt or y

Ad ju st m en t V ou ch er (I

AV

) g en er au m at ic al ly w ith in D

SS

. U po n co m pl et io n of th e re se ar ch , t he

IO

p re pa re s a bm its a p ac ka ge fo r r ev ie w a nd a pp ro va l t o a de sig na te d au th or ity b as ed o n th e ex te nd ed d ol la r v al ue o f t he a dj us tm en t.

Th e re se ar ch is a c om pl et e re vi of ll tr an sa ct io ns

(t o in cl ud e su pp or tin g so ur ce d oc um en ta tio n, c at al og c ha ng e ac tio ns

, a nd sh ip m en t d isc re pa nc y fil es

) t o be c om pl et ed w ith in da ys da te o f t he o rig in al a dj us tm en t.

Th e pa ck ag e is re vi ew ed

, s ig ne d, a nd d by e de sig na te d ap pr ov al a ut ho rit y ba se d on th e ad ju st m en t a m ou nt

DL

A

Di st rib ut io n

SO

P

Ca us at iv e

Re se ar ch

P_ P2

S_ 6_

Ph ys i ca l I nv en es s

KC

O pe n Ca us at iv e

Re se ar ch

L ist

R ev ie w ed In ve nt or y

M an ua l

IC

O

FR

En su re a ll ex ist in g in ve nt or y, a s of th e re po rt in g da te

, i nc lu er ty in th e cu st od y of ie s, ar e in cl ud ed in th e ge ne ra l l ed ge r (

FI

AR

G ui da

5, W av e 3, F

RO

: 8

In ve nt or y of th e re po rt in g en tit y ex ist b ut a re o m itt ed

AP

SR

a nd /o r s um m ar y sc he du le s ( fin an ci al st at em en t eq ui va le nt

FI

AR

G ui da nc e, A pr il

, W av e

3, R

O M

B:

In va lid in ve nt or y ad ju st m en ts m ay n ot b e re vi ew ed a nd p ro pe rly re ve rs ed

, w hi ch m ay re su lt iss ta te m en t o f t he

In ve nt or y an d Re la te d Pr op er ty b al an on e fin an ci al st at em en ts

Th e

Re vi ew in g Au th or ity is re qu ire d to d et er m in e al l a dj us tm en ts h av e be vi ew ed fo r c om pl et en es s a nd ti m el in es s b y re vi ew in g, a pp ro vi ng

, a nd si gn in g on a m on th ly b as is th at a ll Ca us at iv e

Re se ar ch p ac ka ge s a re c om pl et ed w d ay s.

DL

A

Di st rib ut io n

SO

P

Ca us at iv e

Re se ar ch

Pa ge

Contractor Letterhead

DATE

MEMORANDUM FOR CONTRACT SPECIALIST

FROM:

SUBJECT: CDRL A006 QC Report (Month Year)

1. IAW CDRL A006, Quality Control Plan, the following data elements are provided for

Month Year.

a. Scheduled vs Completed QC Inspections:

o Scheduled QC Inspections:

o Completed Inspections:

o Explanation for QC Inspections Not Completed:

b. Conforming vs Non-Conforming QC Inspections:

o Number of Conforming QC Inspections:

o Number Non-Conforming QC Inspections:

c. Corrective and Preventive Action Request (CPAR) o List CPARs attached (Functional Area/Significance) and attach as to cover letter

2. Contact information.

Signature cc: COR

Attachments:

Summary Test Results for Key Controls CPARs

Attachment 2

PCM Process Control Name

Control Number

MimumumN umber of Samples Required

Number of

Samples Tested

Number Passed

Number Failed Deficiency Summary

P_P2S_7 Distribution Processes

MRO/Warehousing Pick Non-Key 45

P_P2S_7 Distribution Processes

MRO/Warehousing Pack Non-Key 45

P_P2S_7 Distribution Processes

MRO/Warehousing Stow Non-Key 45

P_P2S_7 Distribution Processes

Receiving PMR 1 Key 45

P_P2S_7 Distribution Processes

Receiving KCC 2 Key 45

P_P2S_7 Distribution Processes

Receiving Dim & Weigh

Non-Key 45

Physical Inventory

Inventory Adjustment Voucher

(IAV)

IAV

Package

Key 45

Physical Inventory

Inventory Adjustment Voucher

(IAV)

IAV Review and

Completion

Key 45

Attachment 3

Summary Test Results for Internal Controls that have a Direct Impact on the Financial Record Distribution Sites

(Results for ____________________ Distribution Center)

Defense Distribution Center Corrective and Preventive Action Request (CPAR) Form

Corrective Action Preventive Action

Surveillance Report No.

Quality Control Evaluator Surveillance Date Significance

Requested as a result of Scheduled QC Check Management Request External Audit Finding Prior Nonconformance Internal Audit Finding Customer Advisor

Problem Description:

Identified Root Cause:

Corrective/ Preventive Actions:

Supervisor Signature Implementation Date:

QC Follow up Date:

All Corrective/Preventive Actions IMPLEMETED: Yes No If NO, please explain below:

All Corrective/Preventive Actions EFFECTIVE: Yes No If NO, please explain below:

QC Signature: Date: