Attachment_2-_CFBoxes_and_Sheets-Questions_and_Responses_10-20-16_vF.pdf

SP3300-16-R-0032

Attachment (2) of Amendment 0002

QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-16-R-0032. Each question has been redacted to ensure anonymity. The Government response is provided in the far right-hand column for each question.

QUESTION RFP PARA GOVERNMENT RESPONSE

1 I see that there is a list of shipping addresses and a list of products, but I do not see where it tells me what boxes are going to what address. Can you clarify for me where each item is going?

Attach. 1 No. Item quantities by specific location cannot be quantified.

2 Item 22, NSN 8115-00-360-2858 shows UOI as BD of 5 EA. We did discuss previously that this item should be UOI EA not BD. each. A bundle of 5 is very difficult to manage. The GSA National Stock Number IPD for this The boxes are very large, 78 X 88, when knocked down flat, and weigh between 30 – 35 lbs. item is EA.

Attach. 1 The following items have been changed to reflect UOI EA and corresponding projected annual quantities: Item 22, MN N00001804;

Item 41, MN N00001106; Item 43, MN N00001766; Item 44, MN N00001767; Item 106, MN N00001055; Item 107, MN N00002066;

Item 111, MN N00001059; Item 112, MN N00002067; Item 113, MN N00002068; Item 114, MN N00002069; Item 115, MN N00002073;

Item 116, MN N00001016; Item 117, MN N00002071 and Item 118, MN N00002072.

3 DDC normal billing is per shipment. Is the billing for this contract to be submitted on a monthly basis? Or will billing be done per shipment?

Page 3 Task Orders will be issued for Material and Delivery. Contractor shall invoice once the Task Order is complete.

4 Please confirm that this is a firm fixed price contract with no EPA clause for the life of the contract.

Page 16/FAR 52.216-1 This is a FFP contract with no EPA clause. (One Year no Options)

5 Is it required to stamp each fiberboard sheet with compliance markings per S4 of ASTM D4727/D4727M?

Page 11 Yes. Required action IAW ASTM D4727/D4727, S.4 Marking

6 Do all single wall and double wall weather resistant shipping boxes require compliance markings per 6.5 of ASTM D5118/5118M?

Page 11 Yes. Required action IAW ASTM 5118/5118M, 6.5.1.

7 Is each triple wall weather resistant shipping box required to have compliance and certification markings per 6.8 of ASTM D5168-12?

Page 11 Yes. Required action IAW ASTM D5168-12, 6.8.1.

8 In addition to the packaging items in accordance with ASTM 3951-15, Standard Practice for Commercial Packaging, are shipments also required to be marked in accordance with MIL-STD-129?

Page 11 Yes. Required action IAW MIL-STD-129R.

9 Do you require all items to be shipped using 4-way pallets? Page 11 Yes. Required action IAW MiL-STD-147E, 4.1.6 and 4.1.7.

10 Will delivery locations be limited to only the locations provided in attachment 2, or will others be added and removed over time?

N/A Delivery Locations are limited to the locations provided in

Attachment 2.

11 Will you confirm that all pricing must be FOB Destination? N/A Pricing is FOB Destination – all items 12 Is there any guaranteed volume we can use for pricing breaks? N/A No 13 If an incumbent contractor has been providing items successfully, does this constitute demonstrated quality assurance?

Pages 5-6/FAR 52.209-1 FAR 52.209-1 – Qualification Requirements (FEB 1995) is hereby deleted.

14 The agency name and address for arranging an opportunity to demonstrate quality standards specified for the solicitation is blank. Can you provide?

Pages 5-6/FAR 52.209-1 See Answer to Question 13

15 The minimum quantities are quite low. Will you confirm the minimum quantity is actually five bundles or five each?

N/A Reference FAR 52.216-19 – Order Limitations (OCT 1995) - For items with a UOI of bundles (BD), the minimum is five (5) BD. For items with a UOI of each (EA), the minimum is five (5) EA.

16 Reference section 52.246-15 on page 8, does a signed certificate of conformance have to accompany every shipment of each item?

Page 8/FAR 52.246-15 Yes

17 Can you confirm that all items on this contract are considered to be on the QML list?

Page 10 No. See Answer to Question 13 – NOTE: All Items must be ASTM compliant

18 On the top of page 15, you ask offerors to hold their pricing firm for 180 calendar days from the receipt of offer. At the bottom of page 18, you ask offerors to hold pricing firm for 90 calendar days from the receipt of offer. Can you clarify which you require? What if the PPI for this NAICS increases during that time period? Can we index pricing to align with the PPI?

Page 15/Page 18 The reference to 180 days is hereby deleted - The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers. Pricing is Firm-Fixed-Price for the duration of the Contract – one (1) year period.

19 Reference section 52.215-20 on page 16, will you confirm that offerors must provide a model for cost realism?

Page 16/FAR 52.215-20 The submission of this data may be required if the Contracting Officer determines that adequate data from sources other than the offeror are not available. This determination is made after the receipt of offers.

20 On the top of page 19, you indicate that “multiple offers” is deleted from 52.212-1. Since you are looking for innovative ideas and solutions, multiple offers would allow offerors to respond exactly as required, and then respond in a more creative manner with an alternative offer. Is this acceptable to government?

Page 19 No

21 Page 19 indicates proposals must be submitted in email format; page 20 indicates it must be submitted in three ring binders with references made to binder markings. Can you clarify whether this is hard copy or email?

Page 19/Page 20 Email format is required. Three (3) separate electronic files (volumes) are requested. References to binders, binder markings and hardcopy submittal of offer/proposal is hereby deleted.

22 Reference page 20 of the solicitation, you require our plan for testing and certification in compliance with applicable Industry Standards of American Society for Testing and Materials. Just to confirm, all testing and certification will be included in our unit pricing?

Page 20 Offerors shall price items to include all solicited requirements

23 Are price adjustments to unit prices allowed during the term of the base year or option years?

N/A No. See Answer to Question 4. This is a one (1) year IDIQ Contract with no options.

24 If a shipment is rejected erroneously at a Government location, is the vendor responsible for additional shipping, hold and freight costs to redeliver?

N/A No.

25 For items that have a UM of bundles, we want to confirm that partial bundles shipped will not be paid for. Is this correct?

N/A Reference FAR 52.211-16 –Variation in Quantity (APR 1984) – permissible variation is 10% increase/decrease

26 Demonstrated evidence of understanding ASTM standards is a somewhat abstract concept. When the Government determines technical acceptability for the Offeror’s demonstrated understanding of the numerous ASTM standards, will Government require Offerors to evidence this through successful performance on other contracts?

Page 23 For Factor 1 – Technical Capability, Offerors must clearly describe their process for testing and certification in accordance with applicable ASTM standards. Though not all inclusive, a description of their process and ability (descriptive literature) to meet this requirement is requested. Past performance on Contracts requiring

ASTM standards will be evaluated under Factor 2 – Past Performance (compliance with product specifications)

27 What does the Government mean by “demonstrated ability” to process Government deliver orders in a timely manner? Does this require successful performance on a similarly scoped Government contract?

Page 23 Offerors must clearly demonstrate its ability to process Government delivery orders and meet contract delivery timeframes. Though not all inclusive, a description of their process and ability (descriptive literature) to meet this requirement is requested. Evaluation of successful past performance on similar requirements is provided under Factor 2 – Past Performance (ability to process orders and meet delivery timeframes)

28 When the ASTM is different than the solicitation specification, which is used?

Attach. 1 The ASTM specifications will take precedence for all items.

Highlighted changes to item specs reflect ASTM conformance.

29 Is it possible to Bid on Select Items. Attach 1 No 30 Will the contract be awarded to one vendor or possibly multiple N/A No. Reference Addenda to FAR 52.212-1 – Instructions to Offerors –

Commercial Items (Oct 2015). Multiple Awards will not be made.

One Award will result from the solicited requirements.

31 Will these be shipping to one address in New Cumberland? Or multiple addresses? Is there a minimum quantity per order?

N/A No – Multiple locations are identified within Attachment 2 – Delivery Addresses. Reference FAR 52.216-19 – Order Limitations (OCT 1995) - For items with a UOI of bundles (BD), the minimum is five

(5) BD. For items with a UOI of each (EA), the minimum is five (5)

EA.