Solicitation_SP3300-16-Q-0184.pdf

SOLICITATION RFQ SP3300-16-Q-0184 Page 1 of 15

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) and the solicitation number is SP3300-16-Q-0184.

2. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-87 effective 6 Apr 2016, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20160325 (Effective 25 Mar 2016) edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5, and PROCLTR 2016-02. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

3. This Request for Quote is issued to establish a combination Firm-Fixed Price and Time and Materials contract for a contractor to provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform Scheduled Preventive Maintenance and Unscheduled Remedial Maintenance on Government-owned firefighting vehicles, auxiliary attachments, fire hose, breathing air compressor, and Amkus Ultimate Power Tool System located in Building 911 at DLA Distribution Susquehanna, New Cumberland, PA.

4. The following Attachments apply to solicitation SP3300-16-Q-0184:

a) Scheduled Preventive Maintenance and Unscheduled Remedial Maintenance shall be performed in accordance with the Statement of Work (SOW) included as Attachment 1 to this solicitation.

b) A detailed list of the equipment for which maintenance services are required is included as Attachment 2 to this solicitation.

c) Detailed task lists of Preventive Maintenance Requirements for specific equipment are included in the following Attachments to this solicitation:

Attachment 3 – KME Response and Pumper Trucks;

Attachment 4 – Air Power International, Comp Air/Breathing Air Module (Station Air Compressor);

Attachment 5 – Ingersoll-Rand/Cyclone Air Power System PTO Driven Category 2 Compressor Unit;

Attachment 6 – Amkus Ultimate Power Tool System

5. The contractor shall also provide Contractor Manpower Reporting on an Annual basis as described in the Statement of Work.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 http://farsite.hill.af.mil/

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6. This solicitation is Unrestricted. The North American Industry Classification System (NAICS) code for this solicitation is 811219 and the size standard is $20,500,000.00

7. This requirement consists of a Base Year and Two (2) Option Years, with estimated Periods of Performance as follows:

Base Year (CLINS 0001-0011) – from 06/01/16 to 05/31/17 Option Year 1 (CLINS 1001-1011) – from 06/01/17 to 05/31/18 Option Year 2 (CLINS 2001-2011) – from 06/01/18 to 05/31/19

8. The Schedule of Supplies/Services for this procurement is attached to this solicitation.

9. Offerors are requested to quote Firm Fixed Prices for Scheduled Preventive Maintenance (Quarterly, Semi-Annual and Annual) – reference line item 0001- 0007, 1001-1007, and 2001-2007 on the attached Schedule of Supplies/Services.

Offerors are requested to quote Firm Fixed Hourly Labor Rates to perform Unscheduled Remedial Maintenance (Emergency Repair Service) and to provide Transportation for equipment requiring major off-site service and repairs – reference line items 0008/1008/2008 and 0010/1010/2010 respectively on the attached Schedule of Supplies/Services.

Offerors shall not provide quotes for Replacement Parts for Emergency Repairs (line items 0009/1009/2009 on the attached Schedule of Supplies/Services) as a level of funding will be provided by the Government on a Not-to-Exceed basis for this purpose.

Offerors shall not provide a quote for Annual Contractor Manpower Reporting (line items 0011, 1011, and 2011) as this requirement is not separately priced.

10. Service Contract Act Wage Determination No. 2005-2455 Revision No. 18 dated 12/29/2015 will apply to any services performed at DLA Distribution, New Cumberland, PA, and will be incorporated into the resulting purchase order. A copy of Wage Determination No. 2005-2455 is included with this solicitation as Attachment 7.

A Service Contract Act Wage Determination will apply to any repairs that need to be performed off-site (e.g. at the contractors facility) in accordance with the Statement of Work, and the applicable Wage Determination will be incorporated into the resulting purchase order as Attachment 8. The specific Wage Determination that applies to each offeror will depend on the location where off-site repairs will be performed. Offerors may obtain a copy of the Wage Determination for their repair location at http://www.wdol.gov/ or by contacting the Contract Specialist, Dan Herring, at daniel.herring@dla.mil.

http://www.wdol.gov/ mailto:daniel.herring@dla.mil

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11. Any award resulting from this solicitation will be issued on a Standard Form

(SF) 1449.

12. System for Award Management: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.212-1(k) and DFARS 204.1103. Registration may be done on line at: www.acquisition.gov or www.sam.gov.

13. Invoicing and Payment: Invoices shall be submitted through Wide Area WorkFlow (WAWF). As of October 15, 2012, DLA Distribution Acquisition Operations began using the Department of Defense Wide Area WorkFlow Receipt and Acceptance system to process invoice and acceptance documents.

WAWF is a free, paperless application, which eliminates time and expenses of mail processing. It is also a secure method of invoicing. With on-line validation, contractors can monitor acceptance and payment documents for accuracy, which means fewer rejected invoices and fewer delayed payments.

The WAWF website is at https://wawf.eb.mil/. The web site contains instructions for registration and use, including how contractors submit invoices via WAWF.

14. Questions regarding this solicitation must be emailed to the Contract Specialist, Dan Herring, at daniel.herring@dla.mil by 4:00 PM EDT on April 25, 2016. Questions not received via email by that date and time may not be answered.

15. The following FAR, DFARS and DLAD provisions apply to this acquisition:

FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) product samples, (e) multiple offers, (h) multiple awards, and (i) availability of requirements documents cited in the solicitation.

Addenda to 52.212-1; paragraph (c) period for acceptance of offers, this paragraph is tailored to read as follows “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers”.

The following provisions are Addenda to FAR 52.212-1 – Instructions to Offerors

– Commercial Items and are incorporated by reference:

FAR 52.204-7 System for Award Management FAR 52.209-2 Prohibition On Contracting With Inverted Domestic Corporations-- Representation FAR 52.217-5 Evaluation of Options http://www.acquisition.gov/ http://www.sam.gov/ https://wawf.eb.mil/

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FAR 52.222-22 Previous Contracts and Compliance Reports FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.203-7996 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements – Representation (DEVIATION 2016-

O0003) (OCT 2015)

DFARS 252.204-7004 Alternate A, System for Award Management DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (DEVIATION 2016-O0001)(OCT 2015) DFARS 252.209-7991, Representation by Corporations Regarding An Unpaid Delinquent Tax Liability or A Felony Conviction under any Federal Law--Fiscal Year 2016 Appropriations DFARS 252.215-7007 Notice of Intent to Resolicit DFARS 252.215-7008 Only One Offer

The following provisions are Addenda to FAR 52.212-1 – Instructions to Offerors

– Commercial Items and are incorporated in full text:

FAR 52.215-5 -- Facsimile Proposals

(a) Definition.

Facsimile proposal, as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

(b) Offerors may submit facsimile proposals as responses to this solicitation.

Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is: 717-770-5689

(d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document --

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal;

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

(e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

(End of Provision)

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FAR 52.215-20 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data with Alternate IV

(a) Submission of certified cost or pricing data is not required.

(b) Provide information described below:

(1) The offeror shall submit, at a minimum, information on prices at which the same item or service, or similar items or services, have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include sales data and any information reasonably required to explain the offeror’s estimating process including but not limited to (a) the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and (b) the nature and amount of any contingencies included in the proposed price. The contractor’s format for submitting the data should be used.

(End of Provision)

FAR 52.216-1 -- Type of Contract

The Government contemplates award of a Combined Firm Fixed Price and Time and Materials type contract resulting from this solicitation.

(End of Provision)

FAR 52.216-31 – Time-and-Materials/Labor-Hour Proposal Requirements— Commercial Item Acquisition

(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.

(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by—

(1) The offeror;

(2) Subcontractors; and/or

(3) Divisions, subsidiaries, or affiliates or the offeror under a common control.

(End of Provision)

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the

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Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of provision)

DLAD 52.233-9000 AGENCY PROTESTS

(a) Companies protesting this procurement may file a protest (1) with the contracting officer, (2) with the Government Accountability Office (GAO), or (3) pursuant to Executive Order Number 12979, with the Agency for a decision by the Activity’s Chief of the Contracting Office.

(b) Protests filed with the agency should clearly state that they are an "Agency Level Protest under Executive Order Number 12979."

(Note: Defense Logistics Agency (DLA) procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the contracting officer; this process is not an appellate review of a contracting officer's decision on a protest previously filed with the contracting officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the contracting officer.

(End of provision)

DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE

DISPUTE RESOLUTION (ADR)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute.

Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see Federal Acquisition Regulation (FAR) clause 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and with legal. Contractor personnel are also encouraged to

SOLICITATION RFQ SP3300-16-Q-0184 Page 7 of 15 include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) The offeror should check here to opt out of this clause

[ ] Alternate wording may be negotiated with the contracting officer.

(End of provision)

16. OFFER SUBMISSION INSTRUCTIONS–Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

1. Quotations may be submitted in contractor format and shall include:

(1) Company name, address, telephone number, e-mail address, and FAX number.

(2) Solicitation number.

(3) Firm Fixed Prices for line items 0001-0007; 1001-1007; 2001-2007 on the attached Schedule of Supplies/Services, and Firm Fixed Hourly Labor Rates for line items 0008/1008/2008 and 0010/1010/2010 on the attached Schedule of Supplies/Services.

(4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code.

(5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation).

(6) Past performance information from three (3) sources that clearly indicate that the offeror is: a) a factory authorized distributor in the New Cumberland, PA area for Kovatch Mobile Equipment (KME) firefighting trucks, or b) has satisfactorily performed Preventive and Remedial Maintenance of Kovatch Mobile Equipment (KME) firefighting trucks, commercially or for the Government, within the past three (3) years (refer to FAR 13.106-2 Evaluation of Quotations or Offers below).

Past performance information must include a detailed list of the KME firefighting trucks, including model number, that the offeror has serviced within the past three (3) years.

2. Contractors are required to include a copy of the FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items with its proposal or may indicate completion of the representations and certifications on the internet at http://www.sam.gov. Failure to include the certifications along with the price proposal or to complete the certifications on the internet may result in elimination from consideration for award.

17. FAR 13.106-2 Evaluation of Quotations or Offers:

The Government intends to award one purchase order as a result of this Request for Quote to the responsible offeror whose offer conforms to the solicitation using the Lowest Price Technically Acceptable (LPTA) source selection procedure.

http://www.sam.gov/

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Quotes shall be evaluated for acceptability only and shall not be rated. Offerors must be determined to be responsible according to the standards of FAR Part 9 to be eligible for award.

Award will be based on the total overall lowest price quoted for the Base Year and Two (2) Option Years which meets or exceeds the technical acceptability standards shown below. Any offeror whose quote has been determined technically acceptable will then have its quote evaluated for the lowest price.

The following criteria shall be used to establish technical acceptability:

Submittal by the offeror of past performance information from three (3) sources that clearly indicate that the offeror is: a) a factory authorized distributor in the New Cumberland, PA area for Kovatch Mobile Equipment (KME) firefighting trucks, or b) has satisfactorily performed Preventive and Remedial Maintenance of Kovatch Mobile Equipment (KME) firefighting trucks, commercially or for the Government, within the past three (3) years.

This past performance information shall include the following:

a. Contractor Name

b. Name of the customer/agency

c. Contract/Purchase Order Number

d. Customer Point of Contact (provide name, telephone number, and email address)

e. Length of contract/period of performance (dates)

f. Dollar Amount of Contract (initial price and final price)

g. Description of the KME firefighting trucks for which maintenance was provided (must include sufficient detail such as model number to demonstrate the scope and complexity of the maintenance provided)

h. A narrative synopsis that describes the specific nature of the work; similarities with the proposed work; and the relevant experience gained.

The Government is not limited to the information provided above, but reserves the right to independently seek past performance information through open market contacts, government systems, and other government agencies.

Although the Government intends to award a purchase order as a result of this solicitation, the Government reserves the right to reject any and all quotes received and not award any item or items from this solicitation.

Options – The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base year. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

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18. The following FAR, DFARS and DLAD clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions – Commercial Items with Alternate I. The following Alt I fill-ins apply:

Paragraph (i)(1) (ii)(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: NONE.

(2) Indirect Costs (Material handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: $0

ORGANIZATIONAL CONFLICT OF INTEREST

1. The contractor shall be ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DLA on this contract. This restriction includes providing services to any potential bidders on such procurements. The contractor shall not incorporate its product or services in any statement of work or specification unless directed to do so in writing by the Contracting Officer.

2. If the contractor, in the performance of this contract, obtains access to information such as plans, policies, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited.

3. In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

ILLEGAL ITEMS NOT AUTHORIZED ON FEDERAL INSTALLATION

Illegal drugs, guns or other contraband are not authorized on this Federal installation. It is the contractor’s responsibility to ensure that its employees working on-site at this installation are U. S. citizens or legal aliens with no outstanding warrants. This installation is manned by a DoD Police Force who possesses apprehension authority, which includes holding suspects for local authorities. The local authorities can issue a citation that charges the individual with a specific offense and requires the individual to appear before a Federal Magistrate. This agency processes illegal aliens in accordance with INS instructions.

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MANAGEMENT OF CONTRACTOR EMPLOYEES

The Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed in the Performance Work Statement/Statement Of Work. The Contractor shall select, supervise, and exercise control and direction over its employees under this contract. The Contractor shall not supervise, direct, or control the activities of the Government personnel or the employee of any other contractor, except any subcontractor employed by the Contractor on this contract. The Government shall not exercise any supervision or control over the Contractor in the performance of contractual services under this contract. The Contractor is accountable to the Government for the actions of its personnel.

MARK CONTRACT NUMBER ON ALL CORRESPONDENCE

Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment.

Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

The following clauses are Addenda to FAR 52.212-4 – Contract Terms and Conditions – Commercial Items and are incorporated by reference:

FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.204-13 System for Award Management Maintenance FAR 52.204-19 Incorporation by Reference of Representations and Certifications FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations FAR 52.223-5 Pollution Prevention and Right-to-Know Information FAR 52.223-10 Waste Reduction Program FAR 52.232-7 Payments Under Time-and-Materials and Labor-Hour Contracts FAR 52.232-39 Unenforceability of Unauthorized Obligations FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.233-3 Protest after Award FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation FAR 52.243-3 Changes – Time-and-Materials or Labor-Hours FAR 52.246-6 Inspection – Time-and-Material and Labor-Hour FAR 52.247-34 F.o.b. – Destination FAR 52.253-1 Computer Generated Forms DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7997 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2016-O0003) (OCT 2015) DFARS 252.204-7000 Disclosure of Information DFARS 252.204-7003 Control of Government Personnel Work Product

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DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2016-O0001)(OCT 2015) DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials DFARS 252.223-7008 Prohibition of Hexavalent Chromium DFARS 252.225-7001 Buy American and Balance of Payments Program DFARS 252.225-7016 Restriction on Acquisition of Ball and Roller Bearings DFARS 252.225-7048 Export-Controlled Items DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010 Levies on Contract Payments DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7023 Transportation of Supplies by Sea DFARS 252.247-7024 Notification of Transportation of Supplies by Sea DLAD 52.247-9012 Requirements for Treatment of Wood Packaging Material

(WPM)

The following clauses are Addenda to FAR 52.212-4 – Contract Terms and Conditions – Commercial Items and are incorporated in full text:

FAR 52.215-21 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data – Modifications with Alternate IV

(a) Submission of certified cost or pricing data is not required.

(b) Provide information described below:

(1) The offeror shall submit, at a minimum, information on prices at which the same item or service, or similar items or services, have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include sales data and any information reasonably required to explain the offeror’s estimating process including but not limited to (a) the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and (b) the nature and amount of any contingencies included in the proposed price. The contractor’s format for submitting the data should be used.

(End of Clause)

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FAR 52.217-8 -- Option to Extend Services

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days from the expiration date of the contract.

(End of Clause)

FAR 52.217-9 -- Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the end of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years and six (6) months.

(End of Clause)

FAR 52.252-2 -- Clauses Incorporated by Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

(End of Clause)

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

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(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s) – INVOICE AS 2-IN-1.

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer – DESTINATION/DESTINATION

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 Inspect By DoDAAC Not Applicable Ship To Code Not Applicable Ship From Code Not Applicable Mark For Code Not Applicable Service Approver (DoDAAC) Not Applicable Service Acceptor (DoDAAC) SB3300 Accept at Other DoDAAC Not Applicable LPO DoDAAC Not Applicable DCAA Auditor DoDAAC Not Applicable Other DoDAAC(s) Not Applicable http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/

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(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g.

timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system:

glenn.seifrit@dla.mil sean.o’marra@dla.mil daniel.herring@dla.mil

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact: Not Applicable

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders–Commercial Items.

In paragraph (b) the following clauses apply:

FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment FAR 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns FAR 52.219-28 Post Award Small Business Program Rerepresentation FAR 52.222-3 Convict Labor FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-36 Equal Opportunity for Workers with Disabilities FAR 52.222-50 Combating Trafficking in Persons FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management

In paragraph (c) the following clauses apply:

mailto:glenn.seifrit@dla.mil

SOLICITATION RFQ SP3300-16-Q-0184 Page 15 of 15

FAR 52.222-41 Service Contract Labor Standards FAR 52.222-42 Statement of Equivalent Rates for Federal Hires This statement is for Information Only, it is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits Motor Vehicle Mechanic – WG-10 $25.33

FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) FAR 52.222-55 Minimum Wages Under Executive Order 13658

19. Offerors responding to this announcement shall submit their quotations via email to daniel.herring@dla.mil, or fax to 717-770-5689 ATTN: Dan Herring. All quotes must be received by MAY 3, 2016 AT 4:00 PM EDT to be considered for award.

SCHEDULE OF SUPPLIES/SERVICES

BASE YEAR

CLIN DESCRIPTION QTY U/I UNIT PRICE TOTAL PRICE

Quarterly, Semi-Annual and Annual Preventive Maintenance Services for Government Owned Fire Department Equipment located at DLA Distribution Susquehanna, New Cumberland, PA.

0001 KME Response Truck - Chassis, Engine, Transmission, Fluids, all Filters, and Hydraulic Generator Annual Service (off-site) - FFP

1 YR $ $

Description and Unit Name

2013 KME Response Truck, Rescue 69

0002 KME Pumper Truck - Chassis, Engine, Transmission, Fire Pump, Fluids, all Filters, and Hydraulic Generator Annual Service (off-site)

- FFP

2 YR $ $

Description and Unit Name

2004 KME Excel, Reserve Engine 69

2010 KME Pumper, Engine 69

0003 Air Power International Comp Air/Breathing Air Module - Station Air Compressor (on-site) - FFP

MAKO Air Fill Station, Model M3103-4HP

MAKO Compressor, Model BAM 06H

0003AA Quarterly Air Test - FFP 3 Q1 $ $

0003AB Annual Service & Air Test - FFP 1 YR $ $

0004 Truck Annual Fire Pump Certification (on-site) - FFP 2 YR $ $

Description and Unit Name

2004 Waterous Fire Pump - 2004 KME Excel, Reserve Engine 69

2010 Waterous Fire Pump - 2010 KME Pumper, Engine 69

0005 Annual Fire Hose Testing (on-site) - FFP 1 LOT $ $ Total Pieces: 204 Total Length: 11,524 ft.

0006 Ingersoll-Rand/Cyclone Air Power System PTO Driven Category 2 Compressor Unit - FFP

0006AA Semi-Annual: Maintenance Service - FFP 1 ZC $ $

0006AB Annual: Maintenance Service - FFP 1 YR $ $

0007 AMKUS Ultimate Power Tool System Annual Service - FFP 1 YR $ $

SCHEDULE OF SUPPLIES/SERVICES FOR RFQ SP3300-16-Q-0184 Page 1 of 6

0008 Labor hours to perform equipment repair in conjunction with Remedial Maintenance. The number of hours shown is an estimate only. Contractor will be paid only for the actual number of hours worked - T&M.

125 HR $ $

0009 Replacement Parts for equipment repairs in conjunction with Remedial Maintenance. This is an estimated amount for Replacement Parts required for Remedial Maintenance of equipment. Contractor will be reimbursed for the actual cost of replacement parts only with no additional handling charges -reference paragraph 5.0 in the Statement of Work - T&M.

13,530.39 UN $1.00 $13,530.39

0010 Transportation costs for equipment requiring major off-site service and repairs (subject to Government Approval) - reference paragraph 2.1 in the Statement of Work. The number of hours shown is an estimate only. Contractor will be paid only for the actual number of hours used - T&M.

40 HR $ $

0011 Annual Contractor Manpower Reporting in accordance with the Statement of Work - Not Separately Priced.

1 YR Line item not separately priced

Total Amount of Base Year - Not to Exceed Ceiling Price $

SCHEDULE OF SUPPLIES/SERVICES FOR RFQ SP3300-16-Q-0184 Page 2 of 6

OPTION YEAR 1

Department Equipment located at DLA Distribution Susquehanna, New Cumberland, PA.

1001 KME Response Truck - Chassis, Engine, Transmission, Fluids, all Filters, and Hydraulic Generator Annual Service (off-site) - FFP

1 YR $ $

Description and Unit Name

2013 KME Response Truck, Rescue 69

1002 KME Pumper Truck - Chassis, Engine, Transmission, Fire Pump, Fluids, all Filters, and Hydraulic Generator Annual Service (off-site)

- FFP

2 YR $ $

Description and Unit Name

2004 KME Excel, Reserve Engine 69

2010 KME Pumper, Engine 69

1003 Air Power International Comp Air/Breathing Air Module - Station Air Compressor (on-site) - FFP

MAKO Air Fill Station, Model M3103-4HP

MAKO Compressor, Model BAM 06H

1003AA Quarterly Air Test - FFP 3 Q1 $ $

1003AB Annual Service & Air Test - FFP 1 YR $ $

1004 Truck Annual Fire Pump Certification (on-site) - FFP 2 YR $ $

Description and Unit Name

2004 Waterous Fire Pump - 2004 KME Excel, Reserve Engine 69

2010 Waterous Fire Pump - 2010 KME Pumper, Engine 69

1005 Annual Fire Hose Testing (on-site) - FFP 1 LOT $ $ Total Pieces: 204 Total Length: 11,524 ft.

1006 Ingersoll-Rand/Cyclone Air Power System PTO Driven Category 2 Compressor Unit - FFP

1006AA Semi-Annual: Maintenance Service - FFP 1 ZC $ $

1006AB Annual: Maintenance Service - FFP 1 YR $ $

1007 AMKUS Ultimate Power Tool System Annual Service - FFP 1 YR $ $

SCHEDULE OF SUPPLIES/SERVICES FOR RFQ SP3300-16-Q-0184 Page 3 of 6

1008 Labor hours to perform equipment repair in conjunction with Remedial Maintenance. The number of hours shown is an estimate only. Contractor will be paid only for the actual number of hours worked - T&M.

125 HR $ $

1009 Replacement Parts for equipment repairs in conjunction with Remedial Maintenance. This is an estimated amount for Replacement Parts required for Remedial Maintenance of equipment. Contractor will be reimbursed for the actual cost of replacement parts only with no additional handling charges -reference paragraph 5.0 in the Statement of Work - T&M.

13,828.06 UN $1.00 $13,828.06

1010 Transportation costs for equipment requiring major off-site service and repairs (subject to Government Approval) - reference paragraph 2.1 in the Statement of Work. The number of hours shown is an estimate only. Contractor will be paid only for the actual number of hours used - T&M.

40 HR $ $

1011 Annual Contractor Manpower Reporting in accordance with the Statement of Work - Not Separately Priced.

1 YR Line item not separately priced

Total Amount of Option Year 1 - Not to Exceed Ceiling Price $

SCHEDULE OF SUPPLIES/SERVICES FOR RFQ SP3300-16-Q-0184 Page 4 of 6

OPTION YEAR 2

Department Equipment located at DLA Distribution Susquehanna, New Cumberland, PA.

2001 KME Response Truck - Chassis, Engine, Transmission, Fluids, all Filters, and Hydraulic Generator Annual Service (off-site) - FFP

1 YR $ $

Description and Unit Name

2013 KME Response Truck, Rescue 69

2002 KME Pumper Truck - Chassis, Engine, Transmission, Fire Pump, Fluids, all Filters, and Hydraulic Generator Annual Service (off-site)

- FFP

2 YR $ $

Description and Unit Name

2004 KME Excel, Reserve Engine 69

2010 KME Pumper, Engine 69

2003 Air Power International Comp Air/Breathing Air Module - Station Air Compressor (on-site) - FFP

MAKO Air Fill Station, Model M3103-4HP

MAKO Compressor, Model BAM 06H

2003AA Quarterly Air Test - FFP 3 Q1 $ $

2003AB Annual Service & Air Test - FFP 1 YR $ $

2004 Truck Annual Fire Pump Certification (on-site) - FFP 2 YR $ $

Description and Unit Name

2004 Waterous Fire Pump - 2004 KME Excel, Reserve Engine 69

2010 Waterous Fire Pump - 2010 KME Pumper, Engine 69

2005 Annual Fire Hose Testing (on-site) - FFP 1 LOT $ $ Total Pieces: 204 Total Length: 11,524 ft.

2006 Ingersoll-Rand/Cyclone Air Power System PTO Driven Category 2 Compressor Unit - FFP

2006AA Semi-Annual: Maintenance Service - FFP 1 ZC $ $

2006AB Annual: Maintenance Service - FFP 1 YR $ $

2007 AMKUS Ultimate Power Tool System Annual Service - FFP 1 YR $ $

SCHEDULE OF SUPPLIES/SERVICES FOR RFQ SP3300-16-Q-0184 Page 5 of 6

2008 Labor hours to perform equipment repair in conjunction with Remedial Maintenance. The number of hours shown is an estimate only. Contractor will be paid only for the actual number of hours worked - T&M.

125 HR $ $

2009 Replacement Parts for equipment repairs in conjunction with Remedial Maintenance. This is an estimated amount for Replacement Parts required for Remedial Maintenance of equipment. Contractor will be reimbursed for the actual cost of replacement parts only with no additional handling charges -reference paragraph 5.0 in the Statement of Work - T&M.

14,108.77 UN $1.00 $14,108.77

2010 Transportation costs for equipment requiring major off-site service and repairs (subject to Government Approval) - reference paragraph 2.1 in the Statement of Work. The number of hours shown is an estimate only. Contractor will be paid only for the actual number of hours used - T&M.

40 HR $ $

2011 Annual Contractor Manpower Reporting in accordance with the Statement of Work - Not Separately Priced.

1 YR Line item not separately priced

Total Amount of Option Year 2 - Not to Exceed Ceiling Price $

Total Amount of Base Year and Two Option Years - Not to Exceed Ceiling Price

SCHEDULE OF SUPPLIES/SERVICES FOR RFQ SP3300-16-Q-0184 Page 6 of 6

STATEMENT OF WORK (SOW)

FIRE DEPARTMENT EQUIPMENT PREVENTIVE AND REMEDIAL

MAINTENANCE

DLA INSTALLATION SUPPORT AT SUSQUEHANNA, PA

SCOPE OF WORK The term “equipment” as used herein includes, but is not limited to, fire fighting vehicles, auxiliary attachments, fire hose, and breathing air compressor. The maintenance service shall include two types of service: Preventive Maintenance (PM) scheduled and on call Remedial Maintenance (RM) unscheduled. The Equipment Inventory List is provided to identify each piece of equipment that requires maintenance service (Attachment 2). The Maintenance Task Charts are provided to define the preventive maintenance requirements (Attachments 3-6). The Equipment Inventory List and the Maintenance Task Charts are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement.

This is a non-personal services contract to provide Preventive and Remedial Maintenance Support Services on the Government owned equipment located at DLA Distribution Susquehanna in New Cumberland, Pennsylvania. The Government will not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor.

The Government may provide technical direction which will assist the Contractor in accomplishing the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW.

GENERAL The Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform Preventive (scheduled) and Remedial (unscheduled) Maintenance on Government owned equipment located at DLA Distribution Susquehanna in New Cumberland, Pennsylvania. This equipment is currently located in Building 911. All work shall be in accordance with the terms and conditions specified herein. All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors.

CONTRACTOR MANPOWER REPORTING

The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs

ATTACHMENT 1 TO RFQ SP3300-16-Q-0184 Page 1 of 11 http://www.ecmra.mil/ will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2014. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil. (Reference DLAD 37.103-90)

1.0 PREVENTIVE MAINTENANCE (PM) (Scheduled)

1.1 This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition by providing for systematic inspection, detection, and correction of incipient failures either before they occur or before they develop into major defects. The Contractor shall provide quarterly, semi-annual and/or annual PM services for the equipment listed in the Schedule of Supplies/Services and as specified in the attached Maintenance Task Charts. All replacement parts, materials, environmental compliance, and Contractor personnel labor used for preventive maintenance services shall be included in the contract unit price for the preventive maintenance service. Transportation associated with on-site PM shall be included in the contract unit price for the preventive maintenance service. For PM services that need to be performed off-site, the Contractor shall be reimbursed for actual transportation costs.

Government designee approval is required before equipment is removed from site. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government owned equipment to and/or from the repair facility.

In the event of damage/wreckage to Government owned equipment during transportation, the Contractor shall be liable for the total cost of repairs and/or replacement.

1.2 PM scheduling will be accomplished by the Government. Based on previous maintenance services and recommended maintenance intervals, the Government will provide the PM schedule due dates to the Contractor within 15 days of the scheduled PM services.

The Contractor shall accept or propose an alternate schedule within 5 days. The Government will accept or reject any or all Contractor’s proposed changes within 5 days of receipt of the Contractor’s proposed schedule. Acceptance or rejection of any or all proposed changes will not result in any cost adjustments.

1.3 The Government designee will advise the Contractor of all equipment due PM. The Government will identify the Equipment and each PM to be completed.

1.4 All repairs required as a result of preventive maintenance inspection, except as noted below, shall be accomplished under Remedial Maintenance, with the approval of the Government designee.

2.0 REMEDIAL MAINTENANCE (RM) (Unscheduled)

2.1 This maintenance service includes all actions to diagnose equipment malfunctions and restore the equipment to normal operating condition. The Government designee will advise the Contractor of the suspected problem and request an evaluation. The Government

ATTACHMENT 1 TO RFQ SP3300-16-Q-0184 Page 2 of 11 http://www.ecmra.mil/ will generate a repair request (verbal or written). Travel time for RM will not be paid. Time for parts research and/or necessary repair time must be approved in advance by the Government designee. The Contractor will inspect the equipment, advise the Government designee of the problem and provide a cost estimate within 3 days when major repairs exceed $1,500.00 (dollars). If the Contractor determines that repairs need to be performed off-site, the Contractor shall notify the Government designee in writing providing the make, model, serial number and estimated date for return of the equipment. The Contractor will begin repairs only after approval by the Government designee. If repairs are more extensive, or cost more than originally estimated, or are determined to exceed seventy (70) percent of the value of a new and identical item of equipment, the Contractor will obtain the approval of the Government designee before continuing work. Tire repairs and replacement of tires will be authorized by the Government designee. Tire installation and disposal fees shall be billed under parts for remedial maintenance. If major repairs need to be performed off-site, the Contractor shall be reimbursed for actual transportation costs. Government designee approval is required before equipment is removed from site. The Contractor shall comply with all applicable laws, regulations and requirements regarding over-the-road permits. The Contractor shall be responsible for obtaining all necessary permits required to transport Government owned equipment to and/or from the repair facility.