Attachment_3_-Maint_Task_List.docx
DOCX document 71 KB Posted
- Attached to
- Maintenance Support Services for ESS, CCTV, and Control Systems at DLA Distribution Tobyhanna PA
- Solicitation number
- SP330015Q0132
- Issued by
-
Defense Logistics Agency Distribution
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| File | Type | Posted |
|---|---|---|
| Q A_Document.docx | DOCX document | |
| SF_30.pdf | ||
| Attachment_1_-_PWS.docx | DOCX document | |
| Attachment_2_-_Equipment_List.xls | XLS spreadsheet | |
| Combined_Synopsis_and_Solicitation_SP3300-15-Q-0132.docx | DOCX document |
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ATTACHMENT 3 – MAINTENANCE TASK LIST
SP330015Q0132
ATTACHMENT 3 – MAINTENANCE TASK LIST
SP330015Q0132
SECURITY SYSTEM BADGING WORKSTATION
MAINTENANCE TASK LIST #001
| Frequency : |
| Monthly |
| Verification: |
| Verify All Model Numbers Match Equipment List |
| Workstation: |
| 1. Check Cabling for Connection and Wear |
2. Check monitor, keyboard, and CPU for proper Operation, Excessive Wear, and Damage
3. Check Monitor for Any Degradation of Performance
4. Check Printer for Paper Supply, Printer Ribbon Darkness, and Proper Operation
| Badge Encoder: |
| 1. Check Condition of Unit for Obvious Damage and Excessive Wear |
2. Check Cabling and Power Cord Damage
3. Check Entire Unit for Damage
| Badging Camera: |
| 1. Check Condition of Cabling to the Camera and Camera Flash Unit |
2. Check Video Operation for Picture Quality
3. Check for Excessive Wear or Damage to the Camera, Lens, and Flash Unit
4. Check Operation of Camera Flash Unit
| ID Badge Printer: |
| 1. Check Cabling and Power Wiring for Connection and Wear |
2. Check Exterior of Unit for Excessive Wear and Damage
3. Check Interior for any Obvious Problems (spool alignment, etc)
4. Check Operation of Unit (noise, color output, etc)
| Cleaning (per Mftr. specs.): |
| 1. Clean Monitor, Keyboard, Printer, and CPU Housing |
2. Clean Camera, Lens, Camera Flash Unit w/Soft Cloth
3. Clean Exterior of Unit with Damp Cloth
4. Clean Filter and Fan
5. Inspect and Clean Badge Printer Cleaning Roller
6. Clean Exterior of Badging Encoder w/Damp Cloth
| Completion: |
| Ensure all equipment returned to operational status |
BMS ALARM POINT ONLY (MONITOR POINT TEST ONLY. NO READER)
MAINTENANCE TASK LIST #002
| Frequency : |
| Quarterly |
| Inspection: |
| 1. Verify Switch Model No. Matches Equip. List |
2. Check for General Wear and Tear
3. Check That Mounting is Secure
4. Check Condition of Door
| BMS Switch Test (Results Viewable at Workstation): |
| 1. Activate BMS |
2. Alarm Received? (Check=Yes)
3. After Activation, Close door Verify Alarm Reset
4. Proper Date and Time? (Check=Yes)
5. Proper Location? (Check=Yes)
| Completion: |
| Ensure all equipment returned to operational status |
CCTV EXTERIOR FIXED CAMERA
MAINTENANCE TASK LIST #003
| Frequency: |
| Quarterly |
| Verification: |
| 1. Verify Camera Model No. Matches Equip. List |
2. Verify Lens Model No. Matches Equip. List
| Inspection: |
| 1. Check All Screws / Mounting Hardware |
2. Verify Auto Iris Operation
3. Check / Confirm All Camera Switch Settings
4. Confirm Camera Housing Mounted Securely
5. Inspect Cabling
| Optimal Camera Image (Viewable at Monitor): |
| 1. Proper Location |
2. Quality Image (color, clarity, sharpness)
3. No White Out Areas
4. No Obstructions
5. Check Focus
6. (OPTIONAL) Re-do Entire Test (If adjustments made)
| Camera Matrix Data (Viewable at Monitor): |
| 1. Camera Appears in Proper Quadrant, Each Zone |
2. Confirm Camera Intent (View, Depth, Etc.)
3. Heater / Blower Functional (If Applicable)
4. Camera Labeling Correct for Each Zone
5. Camera Image Does Not Roll When Switched
6. Lightning Protection Installed
| Cleaning (Per Mftr. Spec's.): |
| Clean Housing, Camera, and Lens |
| Completion: |
| Ensure all equipment returned to operational status |
CCTV EXTERIOR PTZ CAMERA
MAINTENANCE TASK LIST #004
Frequency :
Quarterly
| Verification: |
| 1. Verify Camera Model No. Matches Equip. List |
2. Verify Lens Model No. Matches Equip. List
| Inspection: |
| 1. Check All Screws / Mounting Hardware |
2. Check/Confirm All Camera Switch Settings
3. Confirm Camera Housing Mounted Securely
4. Inspect Wire Harness Assembly
| Camera Operation and Control (via the controlling unit): |
| 1. Pan Left and Right |
2. Tilt Up and Down
3. Rotate 360 degrees
4. Zoom in and out (with same picture quality)
| Optimal Camera Image (viewable at Monitor): |
| 1. Quality Image |
2. No White Out Areas
3. No Obstructions
4. Confirm Optimal Focus
5. Re-do Entire Test (IF UNIT WAS ADJUSTED)
| Camera Matrix Data (viewable at Monitor): |
| 1. No Image Roll When Switched |
2. (OPTIONAL) Heater/Blower Functional
| Cleaning (per Mftr. specs.): |
| 1. Clean Housing, Camera, and Lens |
2. Lubricate Lens and Drive Assembly
3. Inspect, Clean, Lubricate Pan/Tilt Motor
| Completion: |
| Ensure all equipment returned to operational status |
CCTV INTERIOR FIXED CAMERA
MAINTENANCE TASK LIST #005
Frequency :
Quarterly
| Verification: |
| 1. Verify Camera Model No. Matches Equip. List |
2. Verify Lens Model No. Matches Equip. List
| Inspection: |
| 1. Check All Screws / Mounting Hardware |
2. Check / Confirm All Camera Switch Settings
3. Verify Auto Iris Operation
4. Check / Confirm All Camera Switch Settings
5. Confirm Camera Housing Mounted Securely
6. Inspect Cabling
| Optimal Camera Image (Viewable at monitor) : |
| 1. Proper Location |
2. Quality Image (color, clarity, sharpness)
3. No White Out Areas
4. No Obstructions
5. Check Focus
6. Re-do Test (If camera needed adjustment)
| Camera Matrix Data (Viewable at monitor) : |
| 1. Camera Appears in Proper Quadrant, Each Zone |
2. Confirm Camera Intent (View, Depth, Etc.)
3. Heater / Blower Functional (If Applicable)
4. Camera Labeling Correct for Each Zone
5. Camera Image Does Not Roll When Switched
6. Lightening Protection Installed (if applicable)
| Cleaning (Per Mftr. Spec's.): |
| Clean Housing, Camera, and Lens |
| Completion: |
| Ensure all equipment returned to operational status |
CCTV INTERIOR PTZ CAMERA
MAINTENANCE TASK LIST #006
Frequency :
Quarterly
| Verification: |
| 1. Verify Camera Model No. Matches Equip. List |
2. Verify Lens Model No. Matches Equip. List
| Inspection: |
| 1. Check All Screws / Mounting Hardware |
2. Check/Confirm All Camera Switch Settings
3. Confirm Camera Housing Mounted Securely
4. Inspect Wire Harness Assembly
| Camera Operation and Control (via the controlling unit): |
| 1. Pan Left and Right |
2. Tilt Up and Down
3. Rotate 360 degrees
4. Zoom in and out (with same picture quality)
| Optimal Camera Image (viewable at Monitor): |
| 1. Quality Image |
2. No White Out Areas
3. No Obstructions
4. Confirm Optimal Focus
5. Re-do Entire Test (IF UNIT WAS ADJUSTED)
| Camera Matrix Data (viewable at Monitor): |
| 1. No Image Roll When Switched |
2. (OPTIONAL) Heater/Blower Functional
| Cleaning (per Mftr. specs.): |
| 1. Clean Housing, Camera, and Lens |
2. Lubricate Lens and Drive Assembly
3. Inspect, Clean, Lubricate Pan/Tilt Motor
| Completion: |
| Ensure all equipment returned to operational status |
CCTV MONITOR
MAINTENANCE TASK LIST #007
| Frequency : |
| Monthly |
| Verification: |
| Verify Monitor Model No. Matches Equip. List |
| Inspection: |
| 1. Check Operation and Picture Quality |
2. Check Unit for Excessive Wear and Damage
3. Inspect Cabling and Connectors
4. Turn off Power and Check For Burn In / On Screen
5. Check/Confirm all Switch Settings
| Cleaning (per Mftr. specs.): |
| Clean Face and Housing with Damp Cloth |
| Completion: |
| Ensure all equipment returned to operational status |
DELAY EGRESS DOOR
MAINTENANCE TASK LIST #008
| Frequency : |
| Quarterly |
| HARDWARE TEST: Insert the building key into the key switch and turn to secure position: |
| 1. Red LED on key switch illuminates |
2. LED on Maglock goes out
| Push firmly on the crash bar of the door(s): |
| 3. Door remains secured by maglock |
4. Short Beep is heard from maglock
| Push firmly on the door(s). (not the crash Bar or exit device): |
| 5. Crash bar or exit device is engaged and remains secure |
6. Egress is not permitted via Maglock(s)
| Press and hold crash bar for 3 seconds: |
| 7. Audible alarm sounds and changes from solid to pulsating tone |
8. Lock tamper alarm is received at IDS
9. Maglock releases 27 seconds after tone starts
10. Door alarm (lock Status) is received at IDS
| Push firmly on the door (not the crash bar or exit device): |
| 11. Crash bar or exit device is engaged and door(s) remain secure |
12. Both LED's on switch are out
| Open door(s) one at a time (if double door): |
| 13. Door alarm(s) received at IDS |
| Secure Door(s) and turn key switch to the unsecure position: |
| 14. LED turns Green |
| LOCKDOWN TEST: With door(s) in secure position press lockdown button on the associated lecturn: |
| 1. Door(s) immediately lock down |
2. Lockdown alarm received at IDS
| Press on door(s) using the crash bar and attempt egress: |
| 3. Maglock remains engaged and egresss not permitted |
| Using the Lecturn key disengage the lockdown button and attempt egress: |
| 4. Lockdown alarm clears at IDS |
5. Maglock releases and egress is permitted
| HARDWARE CHECK: Perform thorough check of maglock, amature plate and key switch: |
| 1. All hardware is properly mounted and secured |
2. All LED's working properly
3. Maglock and armature are clean
| RE-LOCK AREA: Ensure door(s) are pulled completely shut. Lock the door(s) via the key switch: |
| 1. Key switch LED changes from Green to Red |
2. Maglock LED changes from Green to Red
| CLOSEOUT: Call IDS and check status of door. Let IDS know testing for door is complete: |
| 1. Door status at IDS is normal |
| Completion: |
| Ensure all equipment returned to operational status |
DOOR GROUP
MAINTENANCE TASK LIST #009
Frequency:
Quarterly
| A. Valid Card Transaction Entry: |
| [ ] Entry [ ] Exit |
| Use Authorized Card/Card + PIN: |
| 1. Access Granted |
2. Door Unlocked
3. Hold Door Open Past Dwell Time
4. Close Door / Relock
| Results Viewable at Workstation: |
| 1. Transaction Logged |
2. No Door Alarm Rcvd
3. Held Open Alarm
| B. Invalid Card Transaction Entry: |
| [ ] Entry [ ] Exit |
| Use Unauthorized Card/Card + PIN: |
| 1. Access Denied |
2. No Enrollment
3. Inspect for damage and loose parts
| Results Viewable at Workstation: |
| 1. Alarm Received |
2. Cardholder ID
3. Reader Location
4. Date and Time
| C. Request-to-Exit (REX) Devices: |
| [ ] Exit |
| Passive Infrared Devices: |
| 1. Detection Range is less than 18 Inches From Door |
2. Strike Re-engaged After Dwell Time Expires
3. Exit with No Alarm
4. Held Open Alarm
| Pushbutton REX Devices: |
| 1. Strike Re-engaged After Dwell Time Expires |
2. Hold Door Open Past Programmed Time
3. Exit with No Alarm
4. Held Open Alarm
5. N/A
| Emergency Release: |
| 1. Lifting Cover Generates Alarm |
2. Emergency Release Can Be Reset
3. Activate Emergency Release, Egress Permitted
4. N/A
| D. Forced Door Entry: |
| 1. Entry |
2. Exit
3. Force Door
4. Close Door
| Results Viewable at Workstation: |
| 1. Forced Door Alarm |
2. Restored Notification
| E. Life Safety Interface : |
| 1. Exit |
2. Door Fails in Safe Mode (Allows Egress)
3. Door Fails in Secure Mode (Denies Egress)
4. N/A
| F. Unauthorized Access Request by Time Restriction: |
| 1. Entry |
2. Valid Card @ Invalid Time (Access Denied)
| Results Viewable at Workstation: |
| 1. “Wrong Time” Alarm |
2. Reader Location
3. Cardholder ID
4. Date and Time
| G. Unauthorized Access Request by Location Restriction: |
| 1. Entry |
2. Valid Card @ Invalid Location (Access Denied)
| Results Viewable at Workstation: |
| 1. "Location" Alarm |
2. Reader Location
3. Cardholder ID
4. Date and Time
| H. Key Shunt Switch: |
| 1. Activate Key Switch |
2. Red Changes To Green
3. Door is Secure (Steps 1-3: N/A)
4. Return Key Switch
5. Door is Secure
| I. Remote Release Function; From Workstation: |
| 1. Select Control Door Access |
2. Door is Secure?
3. Access Granted?
4. No Alarm Condition?
5. N/A
| J. Door Contact: |
| 1. Check for Proper Operation |
2. Check for Excess Grease and Dirt
3. Restored Notification that Door is Shut
4. Verify Switch is Properly Mounted
5. Alarm Notification is Received
6. N/A
| Completion: |
| Ensure all equipment returned to operational status |
DSM ALARM POINT ONLY
MAINTENANCE TASK LIST #010
| Frequency : |
| Quarterly |
| Inspection: |
| 1. Verify Switch Model No. Matches Equip. List |
2. Check for General Wear and Tear
3. Check That Mounting is Secure
4. Check Condition of Door
| BMS Switch Test (Results Viewable at Workstation): |
| 1. Activate BMS |
2. Alarm Received? (Check=Yes)
3. After Activation, Close door Verify Alarm Reset
4. Proper Date and Time? (Check=Yes)
5. Proper Location? (Check=Yes)
| Completion: |
| Ensure all equipment returned to operational status |
DURESS SWITCH
MAINTENANCE TASK LIST #011
| Frequency : |
| Monthly |
| Inspection: |
| 1. Verify Switch Model No. Matches Equip. List |
2. Check for General Wear and Tear
3. Check That Mounting is Secure
4. Check Condition of Batteries (replace if necessary)
| Duress Switch Test (Results Viewable at Workstation): |
| 1. Activate Duress Switch |
2. Alarm Received? (Check=Yes)
3. After Activation, Verify Manual Reset Required
4. Proper Date and Time? (Check=Yes)
5. Proper Location? (Check=Yes)
| Completion: |
| Ensure all equipment returned to operational status |
DVR
MAINTENANCE TASK LIST #012
| Frequency : |
| Monthly |
| Verification: |
| 1. Verify Model No. Matches Equip. List |
2. Verify the Settings for Frame Range and Resolution of Recorded Video
3. Verify DVR is Connected to UPS
4. Verify System Allows For Digitized Stop-Frame Video Displays
| Inspection: |
| 1. Check Image Clarity and Quality for Recorded Video |
2. Check Record Time Settings (Real-time Recording during alarm condition)
| Cleaning (Per Mftr. Spec's.): |
| Wipe or Vacuum Dust Off of Equipment |
| Completion: |
| Ensure all equipment returned to operational status |
EQUIPMENT PANEL
MAINTENANCE TASK LIST #013
| Frequency : |
| Quarterly |
| Verification: |
| 1. Verify Panel Model No. Matches Equip. List |
2. Confirm Key for Unit is Available
| Inspection: |
| 1. Check Cabling for Connection and Wear |
2. Check Exterior for Excessive Wear/Damage
3. Check for Proper Operation of Card Access
4. Verify proper operation of panel tamper switch
5. Check Batteries for Voltage w/in Mftr Specs
6. Confirm alarm when interrupting date communications
7. Check To Be Sure That Unit is Communicating properly
8. Check for Proper Operation of Line Supervision on Alarm Circuits
9. Check for Alarm When Date Communications are Interrupted
10. Check for Proper Operation on Battery Power
11. Tighten all Screws
| Cleaning (per Mftr. specs.): |
| Clean Exterior of Unit |
| Completion: |
| Ensure all equipment returned to operational status |
FILE SERVER
MAINTENANCE TASK LIST #014
Frequency :
Monthly
| Verification: |
| 1. Verify Computer Model No. Matches Equip. List |
2. Verify Printer Model No. Matches Equip. List
| Inspection: |
| 1. Check Cabling for Connection and Wear |
2. Check Monitor, Keyboard, CPU for Proper Operation, Excessive Wear and Damage
3. Check Monitor for Any Degradation Of Performance
| Tape Back-up: |
| 1. Check Unit for Excessive Wear and Damage |
2. Check Cabling Connections for Tightness and Damage
3. Check Supply of Backup Tapes and Back- Up Date Entries
| Printer: |
| 1. Check For Adequate Paper Supply |
2. Check Condition of Ribbon Darkness and Proper Operation
| Cleaning (Per Mftr. Spec's.): |
| 1. Dust/Clean Exterior Monitor, Keyboard, Printer, CPU Housing |
2. Clean Tape Unit Housing With a Damp Cloth
3. Clean Filter and Fan
| Database: |
| 1. Make Backup Copy of Database |
2. Clean Up Database; Delete Old Files and Defrag Hard Drive
| Completion: |
| Ensure all equipment returned to operational status |
| MOTION DETECTOR |
| MAINTENANCE TASK LIST #015 |
| Frequency : |
| Quarterly |
| Walk Activation: |
| 1. Walk at a Rate > 1 Foot/Second, Motion Detected Within 3 Steps |
---a. Alarm Received ---b. Date, Time & Location Displayed
2. Wait a Minimum of 3 Seconds, Repeat Walk Test ---a. Alarm Received ---b. Date, Time & Location Displayed
| Area Coverage: |
| 1. Motion Detected in Area, All Locations Within 5 Normal Steps |
---a. Alarm Received ---b. Alarm Cleared
2. Adjust Sensitivity Lens As Required to Cover Area and Repeat Test ---a. Proper Date and Time Displayed ---b. Proper Location Displayed
| Passive Infrared (PIR) Tamper Alarm: |
| 1. Remove PIR Cover (Activating Tamper Switch) |
2. Tamper Alarm Rcvd
3. Proper Date & Time Displayed
4. Proper Location Displayed
5. Replace PIR Cover and Reset alarm
| Completion: |
| Ensure all equipment returned to operational status |
POWER SUPPLY
MAINTENANCE TASK LIST #016
| Frequency : |
| Quarterly |
| Inspection: |
| 1. Verify Model No. Matches Equip. List |
2. Check for General Wear and Tear
3. Check That Mounting is Secure
4. Check Condition of Batteries (replace if necessary)
5. Check AC Voltage input
6. Tighten All Screws
| Tamper Switch Test (Results Viewable at Workstation): |
| 1. Activate Tamper Switch |
2. Alarm Received? (Check=Yes)
3. Verify Reset after door closed (Required)
4. Proper Date and Time? (Check=Yes)
5. Proper Location? (Check=Yes)
| Fire Relay Test (Results Viewable at Workstation): |
| 1. OPEN Fire Relay Connection (Required) |
2. Alarm Received? Doors Unlocked (Check=Yes)
3. CLOSE Fire Connection Verify Reset/ Doors Relocked (Required)
4. Proper Date and Time? (Check=Yes)
5. Proper Location? (Check=Yes)
6. N/A
| Completion: |
| Ensure all equipment returned to operational status |
PRE-PROCESSOR UNIT (PPU)
MAINTENANCE TASK LIST #017
| Frequency : |
| Quarterly |
| Verification: |
| 1. Verify Unit Model No. Matches Equip. List |
2. Confirm That Both Unit Controls and Access Are Available
| Inspection: |
| 1. Check Condition of Cabling In/Out Of Unit |
2. Check Exterior Of Unit For Excessive Wear/ Damage
3. Check That the Unit is Communicating Properly
| Cleaning (Per Mftr. Spec's.): |
| 1. Clean Exterior of Unit With a Damp Cloth |
2. Clean Filter and Fan
| Completion: |
| Ensure all equipment returned to operational status |
BADGE PRINTER
MAINTENANCE TASK LIST #018
| Frequency : |
| Monthly |
| Verification: |
| 1. Verify Model No. Matches Equipment List |
2. Verify Unit is Operating Properly
| Inspection: |
| 1. Check for Error/Warning Notifications |
2. Check Unit for Excessive Wear and Damage
3. Check Toner Level/Darkness of Printer Ribbon
4. Check Paper Supply
5. Check Cabling for Connection and Wear
6. Check Fuse and Other Internal Components
| Cleaning: |
| Clean Unit Housing, Vents, and Fans |
| Completion: |
| Ensure all equipment returned to operational status |
RTU PANEL
MAINTENANCE TASK LIST #019
| Frequency : |
| Quarterly |
| Verification: |
| 1. Verify Panel Model No. Matches Equip. List |
2. Confirm Key for Unit is Available
| Inspection: |
| 1. Check Cabling for Connection and Wear |
2. Check Exterior for Excessive Wear/Damage
3. Check for Proper Operation of Card Access
4. Verify proper operation of panel tamper switch
5. Check Batteries for Voltage w/in Mftr Specs
6. Confirm alarm when interrupting date communications
7. Check To Be Sure That Unit is Communicating properly
8. Check for Proper Operation of Line Supervision on Alarm Circuits
9. Check for Alarm When Date Communications are Interrupted
10. Check for Proper Operation on Battery Power
| Cleaning (per Mftr. specs.): |
| Clean Exterior of Unit |
| Completion: |
| Ensure all equipment returned to operational status |
SENSOR
MAINTENANCE TASK LIST #020
| Frequency : |
| Quarterly |
| Inspection: |
| 1. Identify Sensor Model No. Matches Equip. List |
2. Check for General Wear and Tear
3. Check That Mounting is Secure
4. Check Condition of area around sensor
Sensor Test (Results Viewable at Workstation):
1. Activate Sensor
2. Alarm Received? (Check=Yes)
3. After Activation, Verify Alarm Reset
4. Proper Date and Time? (Check=Yes)
5. Proper Location? (Check=Yes)
| Completion: |
| Ensure all equipment returned to operational status |
SMP PANEL
MAINTENANCE TASK LIST #021
| Frequency : |
| Quarterly |
| Verification: |
| Verify Panel Model No. Matches Equip. List |
| Inspection: |
| 1. Check Cabling for Connection and Wear |
2. Check Exterior for Excessive Wear/Damage
3. Verify proper operation of panel tamper switch
4. Check Batteries for Voltage w/in Mftr Specs
5. Confirm alarm when interrupting data communications
6. Check To Be Sure That Unit is Communicating properly
7. Check for Proper Operation of Line Supervision on Alarm Circuits
8. Check for Alarm When Data Communications are Interrupted
9. Check for Proper Operation on Battery Power
10. Tighten All Screws
| Cleaning (per Mftr. specs.): |
| Clean Exterior of Unit |
| Completion: |
| Ensure all equipment returned to operational status |
TAMPER (JUNCTION BOX TAMPER PM)
MAINTENANCE TASK LIST #022
| Frequency : |
| Quarterly |
| Inspection: |
| 1. Identify Tamper Model No. Matches Equip. List |
2. Check for General Wear and Tear
3. Check That Mounting is Secure
4. Check Condition of area around tamper
| Tamper Test (Results Viewable at Workstation): |
| 1. Activate Sensor |
2. Alarm Received? (Check=Yes)
3. After Activation, Verify Alarm Reset
4. Proper Date and Time? (Check=Yes)
5. Proper Location? (Check=Yes)
| Completion: |
| Ensure all equipment returned to operational status |
WINDOWS-LENEL SERVER
MAINTENANCE TASK LIST #023
| Frequency : |
| MONTHLY |
Review Event Logs
Backup Event Logs
Update Software & Install Patches (if applicable)
DNS Server Healthy (if applicable)
Drive Free Space
| Completion: |
| Ensure all equipment returned to operational status |
A-1 A-24
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