RFQ_SP3300-14-Q-0073_dated_06-17-14_Combined_SynopsisSolicitation_for_Anniston_Crane_Maintenance.pdf

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1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) and the solicitation number is SP3300-14-Q-0073.

2. This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2005-74 effective 30 May 2014, and Defense Federal Acquisition Regulation Supplement (DFARS) DPN 20140528 (Effective 28 May 2014) edition, and Defense Logistics Acquisition Directive (DLAD) Current to Revision 5, and PROCLTR 2014-68. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

3. This solicitation is Unrestricted. The North American Industry Classification System (NAICS) code for this project is 811310 and the size standard is $7,000,000.00

4. This Request for Quote is issued to establish a single award Indefinite- Delivery-Indefinite-Quantity (IDIQ) contract to provide Crane Maintenance Support Services for one (1) Government owned American-Clyde rail guided 80 ton capacity portal crane located at DLA Distribution Anniston. Crane Maintenance Support Services include: Monthly Scheduled Preventive Maintenance; on-call Unscheduled Remedial Maintenance; and Crane Rental Support Services, to include a crane operator, to temporarily continue crane mission services as needed at the depot. The contractor shall also provide Contractor Manpower Reporting on an Annual basis as described in the Statement of Work. The IDIQ contract will have a combination of firm-fixed price and time and materials line items.

5. The only work authorized under this contract will be ordered by the Government through the issuance of written Task Orders. The Government makes no representation concerning the number of Task Orders or the actual amount of work to be ordered under this contract beyond the minimum guarantee discussed in paragraph 6.

Task orders will be written against the IDIQ contract on a firm-fixed price basis for the performance of Scheduled Preventive Maintenance, Contractor Manpower Reporting, Unscheduled Remedial Maintenance, and Crane Rental Support Services.

6. Minimum and Maximum Quantities: The minimum guarantee for this contract will be the issuance of one (1) Task Order for each year of the contract for performance of Scheduled Preventive Maintenance (line items 0001/1001/2001) and Contractor Manpower Reporting (line items 0002/1002/2002). The http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 http://farsite.hill.af.mil/

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Contractor is not guaranteed work in excess of the minimum guarantee specified herein. The maximum contract value will not exceed the contract price for the base and option years. The total maximum value is not to be exceeded without prior approval of the contracting officer.

7. Scheduled Preventive Maintenance and Unscheduled Remedial Maintenance shall be performed in accordance with the Statement of Work (SOW) included as Attachment 1 and the Preventive Maintenance Task Lists included as Attachment 2 to this solicitation. The Preventive Maintenance Task Lists contain a General Task List; a Lubrication Task List; Wire Rope Rejection Criteria; and a PM Certification Task List.

8. A detailed description of the American-Clyde rail guided 80 ton capacity portal crane for which maintenance services are required is included in the SOW.

9. This requirement consists of a Base Year and Two (2) Option Years, with estimated Periods of Performance as follows:

Base Year (CLINS 0001 - 0008) – from 08/01/14 to 07/31/15 Option Year 1 (CLINS 1001-1008) – from 08/01/15 to 07/31/16 Option Year 2 (CLINS 2001 - 2008) – from 08/01/16 to 07/31/17

10. The Schedule of Supplies/Services for this procurement is included as Attachment 4 to this solicitation.

11. Offerors are requested to provide quotes for the following on Attachment 4:

a) Firm Fixed Prices for Monthly Scheduled Preventive Maintenance of the Crane (CLINS 0001, 1001, and 2001)

b) Firm Fixed Prices for the Annual Contractor Manpower Reporting (CLINS 0002, 1002, and 2002)

c) Firm Fixed Hourly Labor Rates for Remedial Maintenance of the Crane (CLINS 0003, 1003, and 2003)

d) Firm Fixed Hourly Rates to provide Crane Rental Support Services to include a crane operator (CLINS 0007, 1007, and 2007)

e) Firm Fixed Prices for Delivery/Mobilization and Pick Up/Demobilization charges for Crane Rental Support Services (CLINS 0008, 1008, and 2008)

12. Offerors shall not provide quotes for the following on Attachment 4 as levels of funding will be provided on a Ceiling Price/Not-to-Exceed basis to reimburse the contractor for these expenses:

a) Replacement Parts (CLINS 0004, 1004, and 2004)

b) Rental Equipment (CLINS 0005, 1005, and 2005)

c) Travel Costs reimbursement (CLINS 0006, 1006, and 2006)

13. Service Contract Act Wage Determination No. 2005-2001 Revision No. 12 dated 06/19/2013 applies to this acquisition, and will be incorporated into the

RFQ SP3300-14-Q-0073 Page 3 of 39 resulting contract. A copy of the Wage Determination is included with this solicitation as Attachment 3.

14. Any award resulting from this solicitation will be issued on a Standard Form

(SF) 1449.

15. System for Award Management: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.212-1(k) and DFARS 204.1103. Registration may be done on line at: www.acquisition.gov or www.sam.gov.

16. Invoicing and Payment: Invoices shall be submitted through Wide Area WorkFlow (WAWF). As of October 15, 2012, DLA Distribution Acquisition Operations began using the Department of Defense Wide Area WorkFlow Receipt and Acceptance system to process invoice and acceptance documents.

WAWF is a free, paperless application, which eliminates time and expenses of mail processing. It is also a secure method of invoicing. With on-line validation, contractors can monitor acceptance and payment documents for accuracy, which means fewer rejected invoices and fewer delayed payments.

The WAWF website is at https://wawf.eb.mil/. The web site contains instructions for registration and use, including how contractors submit invoices via WAWF.

17. Contractors are advised that any and all questions concerning this requirement must be submitted in writing to the Contracting Office at DLA Distribution, New Cumberland, PA. Questions may be sent via email to daniel.herring@dla.mil or faxed to 717-770-5689.

18. The following FAR, DFARS and DLAD provisions apply to this acquisition:

FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Addenda to 52.212-1; the following paragraphs are hereby deleted from this provision: (d) product samples, (e) multiple offers, (h) multiple awards, and (i) availability of requirements documents cited in the solicitation.

Addenda to 52.212-1; paragraph (c) period for acceptance of offers, this paragraph is tailored to read as follows “The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers”.

Addenda to 52.212-1; the following provisions apply and are incorporated by reference:

FAR 52.204-7 System for Award Management FAR 52.217-5 Evaluation of Options FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications http://www.acquisition.gov/ http://www.sam.gov/ https://wawf.eb.mil/ mailto:daniel.herring@dla.mil

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Addenda to 52.212-1; the following provisions apply and are incorporated in full text:

FAR 52.209-7 – Information Regarding Responsibility Matters

(a) Definitions. As used in this provision—

“Administrative proceeding” means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

“Federal contracts and grants with total value greater than $10,000,000” means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

“Principal” means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked “has” in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

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(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7).

(End of Provision)

FAR 52.215-5 -- Facsimile Proposals

(a) Definition.

Facsimile proposal, as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

(b) Offerors may submit facsimile proposals as responses to this solicitation.

Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is: 717-770-5689

(d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document --

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal;

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and https://www.acquisition.gov/

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(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

(e) The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

(End of Provision)

FAR 52.215-20 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data with Alternate IV

(a) Submission of certified cost or pricing data is not required.

(b) Provide information described below:

(1) The offeror shall submit, at a minimum, information on prices or rates at which the same services or similar services have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include sales data and any information reasonably required to explain the offeror’s estimating process including but not limited to (a) the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and (b) the nature and amount of any contingencies included in the proposed price. The contractor’s format for submitting the data should be used.

(End of Provision)

FAR 52.216-1 -- Type of Contract

The Government contemplates award of an Indefinite-Delivery-Indefinite-Quantity (IDIQ) contract, with a combination of Firm Fixed Price and Time and Materials line items, resulting from this solicitation. All subsequent Task Orders written against this contract will be Firm Fixed Price (FFP).

(End of Provision)

FAR 52.216-31 – Time-and-Materials/Labor-Hour Proposal Requirements— Commercial Item Acquisition

(a) The Government contemplates award of a Time-and-Materials or Labor-Hour type of contract resulting from this solicitation.

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(b) The offeror must specify fixed hourly rates in its offer that include wages, overhead, general and administrative expenses, and profit. The offeror must specify whether the fixed hourly rate for each labor category applies to labor performed by—

(1) The offeror;

(2) Subcontractors; and/or

(3) Divisions, subsidiaries, or affiliates or the offeror under a common control.

(End of Provision)

FAR 52.233-2 -- Service of Protest

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from DLA DISTRIBUTION, ATTN: CHRISTOPHER C. ROWE, CONTRACTING OFFICER, ACQUISITION OPERATIONS, 5404 J AVENUE, BLDG 404, NEW CUMBERLAND, PA 17070-5059.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

FAR 52.252-1 -- Solicitation Provisions Incorporated by Reference

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil

(End of Provision)

DLAD 52.213-9005 Contractor Past Performance Evaluation – Automated Systems.

(a) Past performance systems:

(1) The Defense Logistics Agency (DLA) will evaluate a Contractor’s past performance, including, but not limited to, their record of conforming to

RFQ SP3300-14-Q-0073 Page 8 of 39 specifications, conformance to the standards of good workmanship, adherence to contract schedules, and commitment to customer satisfaction. DLA utilizes information from Past Performance Information Retrieval System – Statistical Reporting (PPIRS-SR) in evaluation of Contractor past performance.

(2) The PPIRS-SR is a web-enabled, Government-wide application that collects quantifiable delivery and quality Contractor past performance information from the Department of Defense (DoD) contracting activities. PPIRS-SR is used for EProcurement acquisitions.

(3) Definition:

“Classification(s),” as used in this provision, means the PPIRS-SR assessment of a Contractor’s delivery and quality performance on past DoD contracts, including

DLA.

(4) PPIRS-SR classifications:

(i) Specific information as to how PPIRS-SR determines delivery and quality classifications can be found in PPIRS Reference Material, specifically the “PPIRS-SR Evaluation Criteria” document on the PPIRS-SR Website at http://www.ppirs.gov/ppirsfiles/reference.htm.

(ii) Data sources for PPIRS-SR information can be found in the PPIRS-SR Reference Material, “PPIRS-SR Evaluation Criteria” document on the PPIRS-SR Website at http://www.ppirs.gov/ppirsfiles/reference.htm.

(iii) PPIRS-SR makes negative quality and delivery data reflected in the PPIRS- SR Classification available to Contractors for review and challenge. This is accomplished within the PPIRS-SR system.

(5) Evaluation using PPIRS-SR classifications.

(i) The Contracting Officer may consider the volume of business on which the FSC score is based as a measure of confidence in the score’s indication of performance risk. Contractors with no performance history for the particular FSC or any other FSC for the timeframe being rated will be evaluated neither favorably nor unfavorably Specifics as to how PPIRS-SR calculations are affected when there is no delivery or quality information provided by the source databased can be found in the PPIRS Reference Material, specifically the “PPIRS-SR Evaluation Criteria” document on the PPIRS-SR Website at http://www.ppirs.gov/ppirsfiles/reference.htm.

(ii) Classifications are calculated based upon three years of data.

http://www.ppirs.gov/ppirsfiles/reference.htm http://www.ppirs.gov/ppirsfiles/reference.htm http://www.ppirs.gov/ppirsfiles/reference.htm

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(iii) In the case of a Contractor without a record of relevant past performance or for whom information on past performance is not available in the PPIRS-SR, the Contractor will be evaluated neither favorably nor unfavorably on past performance.

(iv) Contractor-caused discrepancies or delinquencies will be reflected in a Contractor's past performance assessment. Repair, replacement or reimbursement of quality and packaging defects will not provide relief of negative DLA performance data. Contractor-caused delivery extensions, regardless of consideration paid, will normally be reflected in the delivery score.

(6) The Contracting Officer may collect and analyze other information in addition to PPIRS-SR past performance information.

(End of Provision)

DLAD 52.233-9000 AGENCY PROTESTS

(a) Companies protesting this procurement may file a protest (1) with the contracting officer, (2) with the Government Accountability Office (GAO), or (3) pursuant to Executive Order Number 12979, with the Agency for a decision by the Activity’s Chief of the Contracting Office.

(b) Protests filed with the agency should clearly state that they are an "Agency Level Protest under Executive Order Number 12979."

(Note: Defense Logistics Agency (DLA) procedures for Agency Level Protests filed under Executive Order No. 12979 allow for a higher level decision on the initial protest than would occur with a protest to the contracting officer; this process is not an appellate review of a contracting officer's decision on a protest previously filed with the contracting officer). Absent a clear indication of the intent to file an agency level protest, protests will be presumed to be protests to the contracting officer.

(End of Provision)

DLAD 52.233-9001 DISPUTES: AGREEMENT TO USE ALTERNATIVE

DISPUTE RESOLUTION (ADR)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute.

Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

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(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see Federal Acquisition Regulation (FAR) clause 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and with legal. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) The offeror should check here to opt out of this clause

[ ] Alternate wording may be negotiated with the contracting officer.

(End of Provision)

SUBCONTRACTING PLAN (REQUIRED FROM LARGE BUSINESS ONLY)

A subcontracting plan shall be required upon notification and prior to contract award when the apparently successful offeror is “other than small”. (Reference:

FAR 19.708(b) and DFARS 219.708(b)(1)(A).)

The submission of a subcontracting plan is required within three business days following notification by the Contracting Officer or Acquisition Specialist and should address the broadest possible scope of small business participation. The apparent successful offeror (large business only) shall demonstrate its understanding and commitment to the utilization of small business concerns by addressing the following information in their subcontracting plan:

PROPOSED SUBCONTRACTING EFFORTS

The subcontracting plan is a submittal requirement under the solicitation and will be a factor in determining contractor responsibility. The solicitation contains FAR clause 52.219-9, “Small Business Subcontracting Plan”. In order to be determined responsible, the Subcontracting Plan described and required by the referenced clause (all 11 elements) must be submitted within the time specified by the Contracting Officer and shall demonstrate a commitment to providing subcontracting opportunities to small business. The plan shall be included and made a part of the contract award document.

A sample Subcontracting Plan format is attached to the solicitation and should be used for this purpose to the maximum extent possible. The sample Plan format requires the submission of subcontracting goals based on a percentage of subcontract value and as a percentage of total contract value.

The Contracting Officer's assessment of appropriate subcontracting goals for this acquisition, expressed as a percent of subcontract value, are as follows:

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Small Disadvantaged Business Concerns (includes HBCU/MI)

5.0%

Women Owned Small Business Concerns

5.0%

HUB Zone Small Business Concerns 3.0% Service-Disabled Veteran-Owned Small Business Concerns / Veteran- Owned Small Business Concerns

3.0%

Small Business (DLA Enterprise Goal)

32.0%

The goals included in the offeror’s Subcontracting Plan may be higher, lower, or the same as the goals stated above, depending upon the offeror’s independent assessment. However, the offeror is encouraged to propose goals that are equivalent to, or greater than those recommended above.

The goals and dollars for each small business category as proposed by the contractor shall be clearly stated on the sample Plan format. Cage codes shall also be provided for the offeror and for each proposed small business subcontractor (reference sample format, page 4). In no case are “zero” goals acceptable. Statutory goals of 23 percent for Small Business overall; 5 percent for Small Disadvantaged Business; 5 percent for Women-Owned Small Business; 3% for HUBZone Small Business; and 3% for Service-Disabled Veteran-Owned Small Business should be considered minimum targets. Failure to submit a plan, which shows good faith effort to use Small Business, Small Disadvantaged Business, Woman-Owned, HUBZone, or Service-Disabled Veteran-Owned Small Business concerns will also be a factor in determining responsibility. Any successful offeror that is unable to comply with the requirement to submit a plan or to demonstrate a commitment to small business may be considered nonresponsible. This is a Contracting Officer judgement and determination.

The offeror is advised that a subcontracting proposal will not be rejected solely because the submitted Plan does not meet the recommended goals. If the offeror cannot meet some or all of the goals specified or subcontracting opportunities for small business are very limited for this acquisition, complete rationale/justification shall be provided on the last page of the subcontracting plan sample format. Use of the sample plan format attached to the solicitation is strongly recommended. Failure to use this format may be cause to reject the Subcontracting Plan as unacceptable.

The successful contractor must agree to submit, and ensure its subcontractors submit, the required subcontracting reports. Subcontracting Reports are to be submitted to the eSRS http://www.esrs.gov/) within 30 days after the close of each reporting period as indicated under paragraph 10 of the sample format. For http://www.esrs.gov/

RFQ SP3300-14-Q-0073 Page 12 of 39 purposes of eSRS reporting and in accordance with DFARS 252.219-7003, the successful prime contractor (if a large business) shall submit an electronic notification for each ISR report directly to the Contracting Officer at the procuring activity. The Contracting Officer will be identified on page 1 of the contract award document.

19. OFFER SUBMISSION INSTRUCTIONS–Quotes must include the following items. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

A. Quotations may be submitted in contractor format and shall include:

(1) Company name, address, telephone number, e-mail address, and FAX number.

(2) Solicitation number.

(3) Completed Schedule of Supplies/Services in Attachment 4 with a Unit Price and extended prices for all CLIN(S).

(4) Contractor DUNS Number and Commercial and Government Entity (CAGE) Code.

(5) Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation).

(6) Past performance references from three (3) sources that clearly demonstrate that the offeror has experience performing Scheduled Preventive Maintenance and Unscheduled Remedial Maintenance of rail guided portal cranes, and has provided Crane Rental Support Services, to include a crane operator, commercially or for the Government within the past three (3) years (refer to FAR 13.106-2 – Evaluation of Quotations or Offers below). Past performance information must include a detailed list of the rail guided portal cranes, including portal crane manufacturer/brand name, model number, and crane capacity, for which the offeror has provided Preventive and Remedial Maintenance services within the past three (3) years.

B. Contractors are required to include a copy of the FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items with Alternate I with its quote or may indicate completion of the representations and certifications on the internet at http://www.sam.gov. Failure to include the certifications along with the price quote or to complete the certifications on the internet may result in elimination from consideration for award.

20. FAR 13.106-2 – Evaluation of Quotations or Offers

The Government intends to award one contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation using the Lowest Price Technically Acceptable (LPTA) source selection procedure. In order to be considered for award an offer must be provided for all contract line items (CLINS). Quotes shall be evaluated for acceptability only and shall not be rated.

http://www.sam.gov/

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Offerors must be determined to be responsible according to the standards of FAR Part 9 to be eligible for award.

Award will be based on the total overall lowest price quoted for the Base Year and Two (2) Option Years which meets or exceeds the technical acceptability standards shown below. Any offeror whose quote has been determined technically acceptable will then have its quote evaluated for the lowest price.

The following criteria shall be used to establish technical acceptability:

Submittal by the offeror of past performance information from three (3) sources that clearly demonstrate they have satisfactorily performed Scheduled Preventive Maintenance and Unscheduled Remedial Maintenance of rail guided portal cranes, and have provided Crane Rental Support Services, to include a crane operator, commercially or for the Government within the past three (3) years.

This past performance information shall include the following:

a. Contractor Name

b. Name of the customer/agency

c. Contract/Purchase Order Number

d. Customer Point of Contact (provide name, telephone number, and email address)

e. Length of contract/period of performance (dates)

f. Dollar Amount of Contract (initial price and final price)

g. Description of rail guided portal crane(s) for which maintenance was provided (must include sufficient detail such as portal crane manufacturer/brand name, model number, and crane capacity to demonstrate the scope and complexity of the maintenance provided)

h. A narrative synopsis that describes the specific nature of the work; similarities with the proposed work; and the relevant experience gained.

The Government is not limited to the information provided above, but reserves the right to independently seek past performance information through open market contacts, government systems, and other government agencies.

Information from Past Performance Information Retrieval System – Statistical Reporting (PPIRS-SR) will be utilized in evaluation of Contractor past performance in accordance with DLAD 52.213-9005 Contractor Past Performance Evaluation – Automated Systems.

Options – The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base year. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

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Although the Government intends to award an Indefinite-Delivery-Indefinite- Quantity (IDIQ) contract as a result of this solicitation, the Government reserves the right to reject any and all quotes received and not award any item or items from this solicitation.

21. The following FAR, DFARS and DLAD clauses apply to this acquisition:

FAR 52.212-4 Contract Terms and Conditions – Commercial Items with Alternate I. The following Alt I fill-ins apply:

Paragraph (i)(1) (ii)(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause: Rental Equipment and Travel Costs required for crane repairs in conjunction with Remedial Maintenance, refer to Schedule of Supplies/Services. Each order must list separately the elements of other direct charge(s) for that order.

(2) Indirect Costs (Material handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: $0

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS) REQUIREMENTS

(a) The contractor, in performing this contract, will be subject to a past performance assessment in accordance with FAR 42.15 and the Contractor Performance Assessment Reporting System (CPARS) training materials can be found at:

http://www.cpars.csd.disa.mil/allapps/cpartrng/documents/CPARS%20Presentati on.pdf.

All information contained in the assessment may be used by the Government, within the limitations of FAR 42.15, for future source selections in accordance with FAR 15.304 where past performance is an evaluation factor. Assessments will be conducted as prescribed by CPARS guidance.

(b) The contractor will be provided with a copy of the assessment. The contractor will have 30 calendar-days to submit comments, additional information, or rebut statements if warranted or desired. The contractor must strictly control access to the assessment while in the Contractor's possession and must ensure that the assessment is never released to persons or entities outside of the contractor's control. After receipt of Contractor's comments or expiration of the 30 day comment period, whichever occurs first, and depending on the Contractor's response the Government will: (1) If no comments are received; close the CPAR by the Assessing Official Rep and Reviewing Official; (2) If the Contractor concurs with the assessment; accept/update and close the CPARS and forward comments to all reviewers; (3) If Contractor does not concur with the

RFQ SP3300-14-Q-0073 Page 15 of 39 assessment, coordinate a final response with Reviewing Official, Assessing Official Representative, and Assessing Official;. (4) Enter the final government response and close CPARS. (c) After completion of one of the appropriate actions, the Assessing Official will notify all individuals that the report is complete.

The assessment is considered complete when signed by the Assessing or Reviewing Official. (d) The official responsible for the corporate operating unit being assessed can submit a written request to receive a copy of the completed CPARS assessment. The assessment is not subject to the Disputes clause of the contract, nor is it subject to appeal beyond the review and comment procedures described above and in the CPARS Guide. (e) Refer to http://www.cpars.csd.disa.mil/ for details and additional information related to CPARS, CPARS user access (which includes obtaining a PKI certificate), how contract performance assessments are conducted, and how contractors participate.

ILLEGAL ITEMS NOT AUTHORIZED ON FEDERAL INSTALLATION

Illegal drugs, guns or other contraband are not authorized on this Federal installation. It is the contractor's responsibility to ensure that its employees working on-site at this installation are U. S. citizens or legal aliens with no outstanding warrants. This installation is manned by a DoD Police Force who possesses apprehension authority, which includes holding suspects for local authorities. The local authorities can issue a citation that charges the individual with a specific offense and requires the individual to appear before a Federal Magistrate. This agency processes illegal aliens in accordance with INS instructions.

MARK CONTRACT NUMBER ON ALL CORRESPONDENCE

Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment.

Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

MANAGEMENT OF CONTRACTOR EMPLOYEES

The Contractor personnel are employees of the Contractor and under the administrative control and supervision of the Contractor. The Contractor, through its personnel, shall perform the tasks prescribed in the Performance Work Statement/Statement of Work. The Contractor shall select, supervise, and exercise control and direction over its employees under this contract. The Contractor shall not supervise, direct, or control the activities of the Government personnel or the employee of any other contractor, except any subcontractor employed by the Contractor on this contract. The Government shall not exercise any supervision or control over the Contractor in the performance of contractual services under this contract. The Contractor is accountable to the Government for the actions of its personnel.

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ORGANIZATIONAL CONFLICT OF INTEREST

(a) The contractor shall be ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DDC on this contract. This restriction includes providing services to any potential bidders on such procurements. The contractor shall not incorporate its product or services in any statement of work or specification unless directed to do so in writing by the Contracting Officer. (b) If the contractor in the performance of this contract, obtains access to information such as plans, polices, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited. (c) In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

Addenda to 52.212-4; the following clauses apply and are incorporated by reference:

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.204-13 System for Award Management Maintenance FAR 52.217-8 Option to Extend Services Fill-in for clause: 60 days from the expiration date of the contract FAR 52.223-5 Pollution Prevention and Right-to-Know Information FAR 52.223-10 Waste Reduction Program FAR 52.228-5 Insurance -- Work on a Government Installation FAR 52.232-39 Unenforceability of Unauthorized Obligations FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation FAR 52.242-13 Bankruptcy FAR 52.247-34 F.o.b. – Destination FAR 52.253-1 Computer Generated Forms DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.204-7000 Disclosure of Information DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7004 Alternate A, System for Award Management DFARS 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country DFARS 252.225-7002 Qualifying Country Sources as Subcontractors DFARS 252.225-7048 Export-Controlled Items DLAD 52.204-9000 Contractor Personnel Security Requirements DLAD 52.211-9033 Packaging and Marking Requirements

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DLAD 52.247-9012 Requirements for Treatment of Wood Packaging Material

(WPM)

DLAD 52.247-9034 Point of Contact for Transportation Instructions

Addenda to 52.212-4; the following clauses apply and are incorporated in full text:

FAR 52.215-21 -- Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data – Modifications with Alternate IV

(a) Submission of certified cost or pricing data is not required.

(b) Provide information described below:

(1) The offeror shall submit, at a minimum, information on prices or rates at which the same services or similar services have previously been sold in the commercial market that is adequate for evaluating the reasonableness of the price for this acquisition. Such information may include sales data and any information reasonably required to explain the offeror’s estimating process including but not limited to (a) the judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and (b) the nature and amount of any contingencies included in the proposed price. The contractor’s format for submitting the data should be used.

(End of Clause)

FAR 52.216-19 -- Order Limitations

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor --

(1) Any order for a single item in excess of $2,000,000.00;

(2) Any order for a combination of items in excess of $2,000,000.00; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the

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Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 2 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

FAR 52.216-22 -- Indefinite Quantity

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The Government shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the effective end date of the period of performance.

(End of Clause)

RFQ SP3300-14-Q-0073 Page 19 of 39

FAR 52.217-9 -- Option to Extend the Term of the Contract

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the end of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three (3) years and six (6) months.

(End of Clause)

FAR 52.219-9, Small Business Subcontracting Plan (DEVIATION 2013-O0014)

(l)(2)(i)(C) If a prime contractor and/or subcontractor is performing work for more than one executive agency, a separate report shall be submitted to each executive agency covering only that agency’s contracts, provided at least one of that agency’s contracts is over $650,000 (over $1.5 million for construction of a public facility) and contains a subcontracting plan. For DoD, a consolidated report shall be submitted for all contracts awarded by military departments/agencies and/or subcontracts awarded by DoD prime Contractors.

(l)(2)(i)(D) The consolidated SSR shall be submitted annually for the twelve month period ending September 30. The report is due 30 days after the close of the reporting period.

(End of Clause)

FAR 52.252-2 -- Clauses Incorporated by Reference

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

(End of Clause)

DFARS 252.201-7000 Contracting Officer's Representative

(a) Definition. “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal

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Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

(End of Clause)

DFARS 252.216-7006 Ordering

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from date of contract award through one (1) year with two (2) option years (or three (3) years if all option years are exercised) following date of contract award.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

DFARS 252.219-7003 Small Business Subcontracting Plan (DoD Contracts) (Deviation 2013-O0014)

(a) Definitions. As used in this clause—

“Summary Subcontract Report (SSR) Coordinator,” means the individual who is registered in eSRS at the Department of Defense (9700).

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(h) (1) For DoD, the Contractor shall submit reports in eSRS as follows:

(i) The Individual Subcontract Report (ISR) shall be submitted to the contracting officer at the procuring contracting office, even when contract administration has been delegated to the Defense Contract Management Agency.

(ii) To submit the consolidated SSR for an individual subcontracting plan in eSRS, the contractor identifies the Government Agency in Block 7 (“Agency to which the report is being submitted”) by selecting the “Department of Defense (DoD) (9700)” from the top of the second dropdown menu. Do not select anything lower.

(2) For DoD, the authority to acknowledge receipt or reject reports in eSRS is as follows:

(i) The authority to acknowledge receipt or reject the ISR resides with the contracting officer who receives it, as described in paragraph (h)(1)(i) of this clause.

(ii) The authority to acknowledge receipt or reject SSRs in eSRS resides with the SSR Coordinator.

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the Central…