Statment of Work.pdf

PERFORMANCE WORK STATEMENT FOR

MAINTENANCE ON HEAVY EQUIPMENT TO INCLUDE

TRANSPORTER TRUCKS, SPOTTER TRUCKS, TRAILERS,

BULLDOZERS, CRANES, TEREX CONTAINER HANDLER,

PORTABLE COMPRESSORS, PORTABLE GENERATORS, AND

PORTABLE WELDERS, AND OTHER SIMILAR HEAVY

EQUIPMENT SUCH AS TRACTORS AND 50,000LB. CAPACITY

FORKLIFTS.

SECTION 1 GENERAL

1.1. SCOPE OF WORK. The contractor shall provide all labor, material, tools, equipment, and supervision necessary to perform Unscheduled Maintenance (U.M.) on Government owned heavy equipment as defined in the Statement of Work. This statement of work provides for requirements of the Defense Distribution Center Red River (DDRT). The contractor shall perform maintenance service in accordance with the terms and conditions specified herein. This equipment is currently located at the Defense Logistics Agency's Defense Distribution Center Red River, located on Red River Army Depot in Texarkana, Texas, 75507-5000.

1.1.2. Due to a varying number of equipment the maintenance requirements may reduce in volume throughout the contract. Specific equipment may also be replaced by new similar equipment. A current equipment identification listing is provided in Attachment 1.

1.2. PERSONNEL.

1.2.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contractor shall provide telephone number(s) and location(s) where these persons can be contacted after normal duty hours.

1.2.1.1. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

1.2.1.2. The contract manager or alternate shall be available during normal duty hours to meet on the installation with the COR and/or COTR.

EMPLOYEES.

1.2.2.1. Contractor personnel shall present a neat appearance. Contractor personnel shall wear required government furnished identification, as identified in 1.3.1.

1.2.2.2. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of Defense, if such employment would be contrary to the policies contained in the Defense Logistics Agency Regulation 5500.1, STANDARDS OF CONDUCT.

1.2.2.3. Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on a Depot Installation in accordance with Red River Army Depot (RRAD) installation parking policy.

1.3 SECURITY REQUIREMENTS.

1.3.1. Access to Facilities: The contractor or contractor's representative shall submit the following information to the contract administrator within five days prior to the start date of this contract for each employee requiring access to the Depot where the DLA equipment is located: full name, social security number, date of birth, height, eye color, and weight. Contractor employees shall provide all personal identification and all completed information to the contracting officer representative for preparation of picture badge request. The COR will obtain approval and forward required documentation to RRAD, Directorate of Plans, Training, Mobilization and Security Officer, Building 455 for badge photograph and lamination. The contractor should make appointments prior to sending employees for badge photograph and lamination (Ext 271 6).

1.3.2. Any contractor vehicles requiring access to the depot where the DLA equipment is located will be required to have state registration and insurance. These vehicles are required to be registered for vehicle decals and/or passes with the RRAD Site Security Officer, Bldg. 455, telephone 903 334-2716, prior to the start of this contract.

1.3.3. Contractor shall provide a letter listing employees and vehicles, including the information supplied to the contract administrator, to the COR for the Site Security Officer to prepare forms for vehicle decals or passes.

1.3.4. The contractor and employees shall comply with all security requirements imposed by the installation commander at all times while on base. Contractor personnel involved in civil crimes and/or incidents of misconduct may be restricted from entry to the base. The contractor is responsible for insuring the badges are returned within three days of employee termination or contract completion. There is a $50 fee for each lost badge.

1.3.5 Contractor personnel who misplace or lose their pass or arrive at the installation without their pass, will be denied entry until they are identified as a contractor employee by the contract manager and have been recorded with RRAD Security through the COR.

1.3.6 Physical Security: The contractor shall safeguard government property provided for the contractor's use.

At close of each workday, facilities and equipment shall be secured.

1.3.7. Key Control: The contractor shall establish and implement procedures that will preclude the loss, misplacement or unauthorized use of keys issued to the contractor by the government. The contractor shall include these procedures in the quality control program. The contractor shall not duplicate keys issued by the government.

1.3.7.1. The government may, at its option, require the contractor to reimburse the government for replacement of locks or re-keying as a result of the contractor losing keys. The contractor shall report lost keys to the COR.

1.3.8. Clearing the Installation: The contractor is responsible for ensuring that their employees properly clear the installation upon termination. This includes the return of government-issued identification (passes, access cards or badges for personnel and vehicles), keys and other government furnished equipment/property. Each badge not returned by the end of the contract or lost replacements will cost the company $50.00.

1.3.9. Criminal Involvement: Contractor employees who are found to be involved in theft or other type of illegal activity committed while physically aboard this installation may be permanently denied access to this base as a place of work and may be held for criminal prosecution.

SECTION 2 QUALITY ASSURANCE.

2.1. The Contracting Officer's Representative (COR) will be a representative of the Contracting Officer and will participate in the administration of any resultant contract. Subsequent to the award of this contract, their identity, phone number, and their authority will be promptly furnished to the successful bidder.

2.2. The COR will inform the Contract Manager or contractors representative in person when discrepancies occur, and will request corrective action. The COR shall make annotation of the discrepancy on the tally/surveillance checklist, of the date and time the deficiency was noted and will request the contract manager (or his authorized representative) to initial the entry on the tally/checklist.

2.3. PERFORMANCE EVALUATION MEETINGS.

The contract manager will be required to meet at least weekly with the COR during the first month of the contract. Meetings shall be as often as necessary thereafter as determined by the contracting officer.

2.3.1. The services to be performed by the Contractor during the period of this contract, shall at all times and places be subject to review by the Contracting Officer, or COR.

2.4. HOURS OF OPERATION.

2.4.1. Principle Period of Maintenance: Eight hours work and thirty minutes lunch per day, Monday through Friday between 7:00 am and 3:30 pm (Central Time) at the Distribution Depot Red River, excluding federal holidays and weekends.

2.4.2. Recognized Holidays: The contractor is not responsible to provide services on the following days: New Year’s Day, Martin Luther King Jr Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a weekend, the COR will inform the contractor on the day that the holiday will be observed.

2.4.3. The contractor may be required to support depot operations during recognized holidays, military actions, and increased workload if the depot deems support necessary. The contractor will receive notice from the COR or COTR outlining the required support.

2.4.4. The contractor may be required to work outside of the principle period of maintenance. If the contractor is required to work outside of principle period of maintenance the COR will notify the contractor or contractors representative with a four (4) hour notice and provide the contractor with the requirements of support required.

2.5. HIGHWAY PERMIT. The contractor shall be knowledgeable of and comply with all applicable and local laws, regulations and requirements regarding over-the-road permits for "wide body" vehicles. It is the contractor's responsibility to provide the transportation and to haul any equipment off-depot. The contractor shall obtain an Official Form 7 from the COR prior to removing equipment from the depot. It shall be the contractor's responsibility for obtaining all necessary highway permits prior to transporting these vehicles to and/or from the contractor's off depot facility for maintenance. In the event of damage/wreckage to these vehicles during transportation to/from the contractor's facility, the contractor will be liable for the total cost of repairs.

2.6. ENVIRONMENTAL CONTROL. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and local laws, regulations and requirements regarding environmental protection in the use, handling, transportation, and disposal of hazardous materials. In the event environmental laws/regulations change during the terms of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost as a result of this change, the contractor shall inform the Contracting Officer pursuant to notice requirements and negotiate a modification to the contract.

2.7. GOVERNMENT OBSERVATIONS. Other government personnel such as inspector general or higher headquarters staff are authorized to observe contractor operations. However, these personnel may not interfere with contractor performance.

2.8. SAFETY REQUIREMENTS. The contractor shall conform to all applicable safety standards published in the Federal Register or any other national consensus standard adopted by the Secretary of Labor in compliance with the Occupational Safety and Health Act (OSHA) Public Laws 91.596. Hazardous work processes and hazardous materials utilized or generated in the accomplishment of this contract shall be controlled in a manner that is safe in accordance with the appropriate local, State, and U.S. Government laws and directives established for control of those processes and materials.

2.9. DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in the PWS, that are the responsibility of the contractor are the property of the government and shall remain so upin termination or completion of the contract. The contractor shall keep these items current. Documentation and records shall be turned over to the government upon completion of the contract. All records are subject to the Freedom of Information Act and Privacy Act.

2.9.1. The contractor will be required to perform unscheduled maintenance after receipt of an EMACS work order.

2.10. UTILITIES. The contractor shall instruct contractor employees in utilities conservation practices as requested by the government. The contractor shall operate under conditions which preclude the waste of utilities, which shall include, but not limited to the following:

2.10.1 Lights shall be used only in areas where and at times when work is actually being performed, except those essential for safety and security purposes.

2.10.2. The government will furnish, at no cost to the contractor electricity, water, and sewage in the government buildings that the contractor is working on depot. Natural gas may not be available depending on which government building the contractor is working.

SECTION 3 GOVERNMENT FURNISHED ITEMS AND SERVICES

3. GENERAL. The government will provide, without cost, the facilities, equipment, materials, and or services listed below:

3.1. PROPERTY.

3.1.1 Facilities. The government may furnish and/or make available work space in existing buildings. A depot map and a list of buildings are provided as attachment 2. Facilities have been inspected for compliance with the Occupational Safety and Health Act (OSHA). No hazards have been identified for which work around have been established. The government corrects OSHA hazards in accordance with base wide government developed and approved plans of abatement taking into account safety and health priorities. A higher priority for correction will not be assigned to the facilities provided here under merely because of this contracting initiative. The fact that no such conditions have been identified does not warrant or guarantee that no possible hazard exists, or that work around procedures will not be necessary or that the facilities as furnished will be adequate to meet the responsibility of the contractor. Compliance with the Occupational Safety and Health Act and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor, and the government will assume no liability or responsibility for the contractor's compliance or noncompliance with such responsibilities, with the exception of the aforementioned responsibility to make corrections in accordance with approved plans of abatement subject to base-wide priorities. No alterations to the facilities shall be made by the contractor. The list of facilities may change as MHE is moved to other buildings.

3.1.2 Property. The government may provide certain unique property to the contractor for his use while on depot.

Government furnished property shall be managed in accordance with the provisions of the Government Property clause of this contract.

3.1.3. Property Inventory. Not later than 5 days prior to the start of the first operational performance period, the contractor and a government representative shall conduct a joint inventory of all government furnished property.

The contractor shall take receipt for all property provided by the government. The contractor and a government representative shall jointly determine the working order and condition of all property. Items of property missing or not in working order shall be recorded. The contractor and the government representative shall certify their agreement as to the working order of the equipment. If the contractor participates in the inventory, but does not agree with the government representative's determination as to the working order of the property, this failure of the contractor to agree on working order and detectives shall be treated as a dispute pursuant to the clause of this contract entitled, "Disputes".

SECTION 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS.

4.1 The contractor shall furnish all labor, tools, parts, off-site facilities, equipment, materials, transportation, and transportation permits required to meet the terms of this Performance Work Statement (PWS) not otherwise provided by the government. The contractor shall provide for the disposal of all hazardous waste products generated in the performance of this contract and shall provide for clean-up of all hazardous spills during the performance of this contract.

SECTION 5 SPECIFIC TASKS

5.1 GENERAL.

5.1.1. The contractor shall perform on-call unscheduled maintenance (U.M.) as required. Copies of EMACS work orders are provided as provided at the end of SOW.

5.2 INVOICES.

5.2.1. The contractor shall furnish an original EMACS work order to the COR. The COR will certify and forward to the payment office as expeditiously as possible. An invoice shall include as a minimum, the following data:

5.2.2. DLA Equipment Job Order Number (EJON, 6 digits) and DLA Registration Number (5 digit number).

5.2.3. Date

5.2.4. Hours and total parts used to accomplish work. Total cost split out to show all labor hours and parts costs.

5.2.5. Last known location of equipment, or designated pick-up point.

5.2.6. Typed or legibly printed name of technician who accomplished work.

5.2.7. Odometer or hour meter reading whichever is applicable.

5.2.8. Signature of contractor or designee, certifying authenticity of work order.

5.2.10. The completed work order will be returned to the COR within seven (7) work days after the contractor has completed repairs to the equipment.

5.3. PREVENTATIVE MAINTENANCE ON 0t2706 TEREX SUPER STACKER

*The contractor will perform preventative maintenance on Terex Super Stacker ejon number 0t 2706. The Serial number is vhx-tfc45R172178. The contractor will be allowed 16 hours on each PM task performed.

The PM time frame will be determined by the number of operating hours set by the guidelines in the Maintenance and operation manual. The Equipment Specialist/COR will be responsible for notifying the contractor as to when the PM task needs to be performed. Task that will be performed are:

Service and grease boom Inspect and replace wear pads as needed Change all filters including fuel, engine oil and hydraulic on each procedure Change engine oil Check all belts and hoses and replace as needed Check all safety related items such as brakes, steering, lights, horn, back-up alarm and lights.

Check operation of boom and all boom locks The contractor will be responsible for disposal of all excess/used oil and fluids to include filters and clean-up of the area.

5.4 UNSCHEDULED MAINTENANCE. The contractor will be called by the COR/ACOR to assess the total cost to repair the equipment. Unscheduled maintenance includes all actions to diagnose and correct equipment to normal operating condition. The contractor will be contacted by the COR or ACOR of equipment malfunction. The contractor will provide the COR or ACOR a Firm Fixed Price for the repair which will include all labor to repair and part(s) cost(s). The Contracting Office will provide the contractor with a Delivery Order to repair that particular piece(s) of equipment. The contractor will only proceed with the repair(s) after they receive the Delivery Order.

5.4.1 The COR or COTR will advise the contractor of the suspected problem and request their assessment. The EJON number will be the primary means of identifying the piece of equipment. The contractor will inspect the equipment and advise the COR or COTR of the problem and provide a Firm Fixed Price. The contractor will not repair the equipment unless approved by the COR or COTR and a Delivery Order is processed. Tire replacements will be authorized in advance of the COR or COTR.

5.4.2 The contractor shall be on depot within 8 working hours after notification of unscheduled maintenance from the COR. The contractor shall make repairs at the DDRT building location. If repairs cannot be made and equipment must go to the shop, the contractor shall notify the COR and get approval to remove the equipment from the depot. After approval is obtained, the contractor shall provide transportation and haul the equipment to his shop.

5.4.3. The contractor shall provide a copy of the completed work order to the DDRT Shop supervisor up on return of serviced equipment to the depot.

5.4.4. Contract Manager will provide a weekly status report on all services not completed within five (5) working days from the receipt of the equipment.

5.4.5.The contractor shall present a quoted cost for repair for approval within two (2) working days of receipt of equipment or evaluation of identified repairs. All repairs will require official approval by the COR and a Delivery Order prior to initiation of repair.

5.5 MOTHBALL OF EQUIPMENT. The contractor will be required to prepare equipment for mothball on an as requested basis from the COR.

5.6. CONDITION INSPECTION LOAD TEST AND CERTIFICATION. It is the purpose of the annual condition inspection to ensure that the overall structure, mechanical, and electrical components of the equipment have been maintained in a safe and serviceable condition and are functioning properly. It is the purpose of the load test to ensure by rated loading that the equipment is capable of safely lifting and moving the rated load through all design motions.

5.6.1. It is the responsibility of the contractor to ensure the listed equipment (Attachment #1) is inspected, load tested (as required), and certified at least once annually in accordance with the OSHA Safety and Health Standards (29 CFR 19 10). In addition a selective inspection and either a load test or other appropriate proof test, and certification shall be made after adjustment, repair, replacement, or alteration/modification of a load bearing or load controlling part or component. The load test or other appropriate proof test need only be performed where the adjustment, repair, replacement or alteration/modification if not performed correctly could in fact result in drooping, uncontrolled shifting, or movement of the load. The inspection, load test, or other appropriate proof test and certification, may be limited where practical to those parts and components of systems affected and shall be such as to ensure that the adjustment, repair, replacement or alteration/modification has been performed correctly and that the movement of the equipment or load starts, stops, or reverses as indicated by the setting of the operating controls. However, if holding strength is a function of the parts or components of the system affected by the work, a load test and re-certification shall be performed. The intent of the testing will be to preclude the drooping, uncontrolled shifting, or movement of the load.

5.7. PERFORMANCE DELIVERY TIME. Downtime for unscheduled maintenance shall be kept to a minimum. Equipment shall remain in service while parts are on order, if possible.

5.8.1. REPAIRIREPLACEMENT PARTS. The contractor shall only use new parts or parts which have been refurbished to "like New" condition which enables the part to function or operate at a level equal to the specification of the original equipment. The invoice and maintenance work order shall indicate if a "like new" part has been used in the repair of the equipment.

5.8.2 WARRANTY. The contractor shall take advantage of every manufacturer warranty provision on equipment to include labor and parts. The EMACS work orders indicate the warranty expiration date. Warranty items shall be furnished by the manufacturer and labor for warranty work performed by the contractor shall be reimbursed by the manufacturer. Warranty disputes shall be directed to the COWCOTR. The contractor shall indicate the date the manufacturer was called on the work order with a follow-up call if the manufacturer does not respond in a timely manner. The contractor shall inspect each piece of equipment after warranty work is performed to determine if the equipment is repaired and safe to operate.

5.8.3. MODIFICATIONS. Modifications shall not be made to equipment without prior approval from the CORICOTR.

5.8.4. DAMAGED EQUIPMENT. Occasionally MHE is damaged by the operator. The COR/COTR shall be notified of all damages that are not due to normal wear and tear to include warranty items. The EMACS work order shall be returned as "Damaged" and an estimate to repair (parts and labor) shall be included on the work order. Equipment shall not be repaired until approval by the COR/COTR.

SECTION 6

MAINTENANCE PERSONEL QUALIFICATIONS

6.0 Performs and has the training/ability to perform maintenance and repair on all forklifts identified in the statement of work. Inspects and troubleshoots equipment, servicing and making repairs including removing and replacing new or rebuilt assemblies such as voltage regulators, generators, brake cylinders, etc.; removing and cleaning fuel tank and spark plugs, adjusting tappets; changing an adjusting distributor points and similar work.

Makes repairs by cleaning, reinstalling, or replacing defective parts of components and systems. Locates work, dirty or poorly adjusted parts such as fouled spark plugs, leaky wheel cylinders, corroded mufflers and work brake shoes. Uses timing lights and dwell meters and other test equipment to set engine idle and timing, adjust distributor points, voltage regulator, etc. May gap spark plugs and take up brakes. Uses a variety of tools and gages i.e., torque wrenches, compression testers, feeler gages, etc.

6.1.1. SKILL AND KNOWLEDGE. Requires knowledge of the make-up, operation and installation of all components, assemblies and systems of vehicles and equipment and how they interrelate. Must be skilled in troubleshooting and determining causes of defects and component failures. Must be skilled in determining when major components should be tom down and the type and extent of repairs needed. Must be skilled in measuring and fitting needed components and in the use of hand tools and test equipment.

6.1.2 Perform electrical work on electric forklifts, stock selectors, order pickers, or other electric vehicles, trace electrical circuits, and trouble shoot electrical problems.

Replacement of the electric power source (battery) or charger shall be coordinated with the COR prior to replacement.

6.2. CONTRACT MANAGER OR SHOP SUPERVISOR. Supervises workers directly or through subordinate leaders and is technically accountable for the work operations of an organizational segment whose main purpose or mission is to provide equipment maintenance support to DDRT.

GENERAL PROJECTED REPAIR INFORMATION

Below is general information on past repair history. The data should be used as a general estimate and should not be used as a guarantee of future workload in this contract. The government shall not be held liable for the content below, as this is only an estimate. The government retains the right to make any quantity of repairs or PM's.

Total pieces of equipment: 147

Total UM for Last Year: 228

Total Funds used 1/1/2009-12/31/2009---$104,000.00

Funds Requested for New Contract---$130,000.00 (parts & labor) per year