SP-29100-00006137_Locus_EXECUTED.pdf

Special Procurement S-29100-00006134 Locus Diagnostic Equipment Page 1 of 3

REQUEST FOR SPECIAL PROCUREMENT No. S-29100-0006134

PART A. Requesting Agency must complete Items 1 through 13.

1. Requesting Agency Name: Oregon Department of Corrections (ODOC)_______

2. Date of Request: Feb 10, 2023 3. Agency Number: 29100

4. Agency Contact Name: Nate Lowe 5. Phone: 503-559-9547

6. Type of Request: Class Special Procurement _X__ Contract-specific Special Procurement

7. Time Period Requested: From: 3/14/2023 To: 3/14/2033

8. Total Estimated Cost: $650,000.00

9. Title: Supplies and/or Services to be Acquired:

Wireless radio diagnostic equipment, specifically the Locus Diagnostics MX-3000, NX-200, NX-AFC-C and extended warranties.

10. Request, Background, Current Need, and Proposed Contracting Procedure:

a. Request:

The ODOC intends to purchase the Locus Diagnostic equipment whose functionality is only available from Locus Diagnostics – they are the sole source of the technology.

b. Background:

The mission of the Oregon Department of Corrections (ODOC) is to promote public safety by holding offenders accountable for their actions and reducing the risk of future criminal behavior. One of the tools that the department uses to full fill our mission is a modern P25 trunked radio system to provide critical communications 24/7 which is maintained by the Wireless Communications Unit (WCU) of ODOC. The radio system is a complex system of nearly four thousand portable and mobile radios that requires appropriate maintenance to comply with Federal Communications Commission (FCC) rules. Currently, the portable and mobile radios receive repairs only after they suffer from physical damage such as broken antennas or knobs. The physical repairs are made and then tested for compliance with FCC rules before it is returned to service. The reactive repair model of break-fix does not provide the opportunity to identify and service portable and mobile radios that are out of compliance with FCC rules, but do not have any physical damage. The FCC requires the radio licensee, ODOC WCU, to utilize a “…suitable procedure to determine that the carrier frequency…of each

Locus Diagnostic Equipment Page 2 of 3 transmitter…is in…tolerance…” and utilize a “…suitable procedure to determine that the modulation…of each transmitter…does not exceed limits…” as required by Title 47 Chapter I Subchapter D Part 90 Subpart I § 90.215.

The Locus USA DiagnostX over-the-air radio waveform analyzer system will be used to identify portable and mobile radios that need maintenance, in a near real time fashion, every time the portable and mobile transmitter is used. The data collected will be presented in a report summarizing the measurements which will identify the portable and mobile radios that need maintenance. By being proactive, instead of reactive, and focusing only on the equipment that needs maintenance, the WCU will save several man-years of time and more portable and mobile radios will remain in service and ready to be used by the department for critical communications.

c. Current Need:

To procure an instrument that has the ability for DOC to identify two-way radios in need of service by measuring the radio alignment and operating characteristics touch-free, over-the-air in real-time, without user intervention.

d. Proposed Contracting Procedure:

• As required by Oregon Administrative Rule (“OAR”) 125-247-0287, DOC will issue a public notice regarding approval of the SP on the OregonBuys eProcurement system for a period of seven (7) calendar days.

• The public notice will include provisions that any affected party may protest the approval of SP.

• DOC will respond to and resolve all protests, if any.

• If no protests to this SP are received or sustained, DOC will proceed with issuing a contract to Locus Diagnostic, LLC.

11. Justification for use of Special Procurement: Describe the circumstances that justify the use of a Special Procurement. Attach relevant documentation.

Locus Diagnostic, LLC is the only known manufacturer of the desired technology The supporting documentation is attached to this SP as Attachment A.

12. Findings to Satisfy the Required Standards: This proposed special procurement:

X (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because:

Locus Diagnostic, LLC is the only manufacturer/supplier of the DiagnostX, MX, NX and PX series over-the-air radio analyzers and therefore will not affect competition.

and

Locus Diagnostic Equipment Page 3 of 3

X (b)(i) will result in substantial cost savings to the contracting agency or to the public because:

Locus Diagnostic, LLC is the sole proprietor of the needed instruments and therefore completing the procurement process would not provide different results; therefore the state has provided a cost savings by awarding directly to the vendor.

or

______ (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055, 279B.060, 279B.065, or 279B.070, or any rules adopted thereunder because:

13. Signature: The actual signature of the Agency Head or designee (e.g., Designated Procurement Officer) is not required on the Request if it is submitted through OregonBuys.

Agency may elect to attach a signed Request.

Signature: _________________ Type Name: Kimberly Mainwaring, DPO Date:

3/14/2023

Quotation Date:

Sales Contact:

Phone:

Email:

Name: Kevin Brown Phone: 503-378-3464

Company Name: Oregon Dept. of Corrections Mobile:

Address: 3601 State Street NE Email: kevin.r.brown@doc.oregon.gov Salem, OR 97301

UNIT DESCRIPTION Qty List Price ODOC Price Extended Price

MX-3000 DiagnostX Master Unit, one protocol (P25T). Collects data from

NX-200 Remote Receivers at antenna sites into one consolidated database and GUI. Includes one year limited warranty/support on hardware and firmware/software.

1 $45,000.00 $41,850.00 $41,850.00

NX-200 DiagnostX Remote Receiver, one protocol (P25T) / one band (800

MHz). Requires a MX-3000 master unit to pair with. Includes one year limited warranty/support on hardware and firmware/software.

13 $38,900.00 $36,175.00 $470,275.00

NX-AFC-C DiagnostX AFC Meter option for NX remote receivers, quantity

10+ (licensed per receiving node, all nodes in a system must be licensed)

13 $7,500.00 $6,975.00 $90,675.00

MX-SHIPPING Handling & Freight charges (MX) 1 $170.00 $170.00 $170.00

NX-SHIPPING Handling & Freight charges (NX) 13 $125.00 $125.00 $1,625.00

Manufacturer's Warranty will not start until DiagnostX system goes "live" - one year maximum from delivery date.

TOTAL $604,595.00

MX-EXWTY The MX-3000 Server 2nd year Extended Warrnty covers any hardware, software or firmware defects that arise after the expiration of the one year Manufacturer Warranty. The

Extended Warranty also entitiles the customer to software updates released during the warranty term.

1 $4,900.00 $4,500.00 $4,500.00

NX-EXWTY NX Remote Receiver 2nd year Extended Warranty covers any hardware or software defects that arise after the of the one year

Manufacturer Warranty period. Additionally, the Extended

Warranty entitiles the customer to firmware/software updates released during the warranty term.

13 $2,900.00 $2,700.00 $35,100.00

Terms and Conditions:

2) Pricing valid for 60 days from above quotation date

3) Unit will ship within 30 days of purchase order receipt

4) Payment terms: Net 30, Payable to Locus Diagnostics, LLC

Quote #: LOC ODOC 11142022 JR1

Phone: 321-727-3077

Fax: 321-727-3067 www.locususa.com

Locus Diagnostics, LLC 11/14/2022

Joe Rey 321-727-3077 ext 102 jrey@locususa.com

1055 S. John Rodes Blvd.

West Melbourne, FL 32904

503-586-9478

Thank you for your business!

DX OPTIONS

1) The DiagnostX solution is sold as a perpetual license to government entities for the life of the hardware subject to the Terms & Conditions of the EULA.

LOCUS DIAGNOSTICS, LLC * 1055 S. JOHN RODES BLVD. * WEST MELBOURNE * FL * 32904

(321)727-2922 * WWW.LOCUSUSA.COM

mailto:jrey@locususa.com http://www.locususa.com/ mailto:kevin.r.brown@doc.oregon.gov http://www.locususa.com/ mailto:jrey@locususa.com

The Future of Radio Maintenance

1055 S. John Rodes Blvd.

West Melbourne, FL 32904

(321) 727-3077 jrey@locususa.com www.locususa.com

Schedule Contract: GS-35F-268BA

02162022

Locus Diagnostics, LLC (dba LocusUSA)

Sole Source Justification

General Information

Locus Diagnostics, LLC manufactures the DiagnostX DX, MX, NX series, and the NEW PX-900 Portable

Instrument for P25 Conventional and Trunk radio systems.

These instruments enable the U.S. military, public safety, and government organizations to identify two-way radios in need of service by measuring their alignment and operating characteristics touch-free, Over-the-Air in real-time, without user intervention.

The DiagnostX system consists of three (3) sub-systems of software running on specialized hardware.

Key Reasons for Sole Source

Locus Diagnostics, LLC is the only manufacturer/supplier of the DiagnostX DX, MX, NX, and PX series over-the-air radio analyzers in the United States and Canada.

DiagnostX is patented under U.S. Patent Nos. #8,565,096, #8,600,371, #8,825,042, #8,948,022, #9,282,482, #9,432,866, #9,681,321, #9,743,302, #9,961,578, #10,200,902, #10,244,417, #10,609,585, #10,659,982 with other patents pending.

No other manufacturer produces a similar instrument. DiagnostX is sold nationally to federal, state, and local organizations on GSA Schedule GS-35F-268BA; there are no authorized agents on the Schedule.

The DiagnostX instruments are also available through these state contracts: Arizona - Contract No.:

CTR046827; CMAS (California) - Contract No.: 3-20-70-3832A; Ohio - Contract No. 534454; and TIPS

(Texas) - Contract No.: 211101.

DiagnostX is an innovative and proactive approach to over-the-air bench testing resulting in early detection of potential radio transmission problems, narrowband performance verification, and diagnostics in trunked and digital conventional radio networks. The instrument will increase operational readiness, reduce costs, and enhance the maintenance management of the radio communications system.

Locus Diagnostics, LLC Company Information: Sales Contact:

FEI/EIN Num: 270897115 Joseph Rey, Managing Partner

DUNS Num: 962425224 321.323.3141

FOB: West Melbourne, Florida 32904 jrey@locususa.com www.locususa.com

321.727.3077

2022 LocusUSA and DiagnostX are registered trademarks of Locus Diagnostics, LLC. All rights reserved.

A Touch-Free, Over-the-Air Radio Waveform Analyzer

TM