__SOWV_Memo.pdf

This interoffice memorandum from the Orange County Transportation Authority (OCTA) addresses a Scope of Work verification issue for Requisition R002279 concerning a Synchro upgrade and maintenance procurement. The project manager notes that no selection was made on the Scope of Work Verification form for the Synchro upgrade and maintenance because this purchase—annual maintenance for an existing product requiring this specific brand—does not fit within the two available options on the verification form. The associated RFQ seeks quotes from authorized Synchro 12 resellers for Synchro 12 upgrades with support and maintenance over a three-year term effective September 1, 2026 through August 31, 2029. Written questions or clarifications must be submitted by 11:00 a.m. on July 9, 2026, with the Authority responding by July 17, 2026. Delivery shall be by electronic download only, with no tangible items accepted.

The total budget for this effort is $13,642, and all prices quoted must remain firm for the entire contract term. Only authorized Synchro 12 resellers for U.S. Government Accounts are eligible to submit bids, and winning firms must provide proof of this authorization status. Unauthorized quotes will be deemed non-responsive and excluded from consideration. Firms submitting alternative manufacturers, models, or part numbers will receive a "No Bid" designation and will not be considered for award. The award will be made on a lump sum basis to the lowest responsive and responsible firm. All bidders must certify compliance with Ukraine/Russia-related economic sanctions imposed by the State of California and the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. Approved equals will not be accepted.