RFQ_250440__Procurement_Plan.docx
DOCX document 41 KB Posted
- Solicitation number
- 250440
- Issued by
- Orange County, California
About this file
This is a Procurement Plan memorandum prepared by the Contracts and Procurement Management (CAMM) department for the Orange County Transportation Authority (OCTA) regarding Request for Quote (RFQ) 250440 for Synchro 12 Upgrade with Support and Maintenance. The procurement seeks quotes from authorized Synchro 12 resellers to provide software upgrades and support services for a three-year contract term effective September 1, 2026 through August 31, 2029. All responding firms must be authorized resellers; unauthorized quotes will be deemed non-responsive and rejected. Delivery shall be by electronic download only, with no tangible items accepted. Questions or clarifications must be submitted in writing no later than 11:00 a.m. on July 9, 2026, with written addenda responses due by July 17, 2026. Award will be made to the lowest responsive and responsible firm on a lump sum basis, with prices remaining firm for the entire contract term.
The total budget for this procurement is $13,642.65, funded through local sources as identified in Requisition No. R002279. An independent cost estimate has been received and approved. The procurement employs a Firm Fixed Price contract type, with cost serving as the sole evaluation criterion at 100 percent weight, as no specific firm qualifications, staffing expertise, or detailed work plan are required for award. No retention, prevailing wage, liquidated damages, or DBE goals apply to this procurement. The memo requires concurrence from both the IS Project Manager and the CAMM Section Manager before execution.
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Text version
INTEROFFICE MEMO
Procurement Plan – RFQ 250440
Date: June 17, 2026
To: Kristina Jenkins, IS Project Manager, Information Systems
From: Desiree Fernandez, Associate Contract Administrator, CAMM
Subject: Procurement Plan – RFQ 250440 “Synchro 12 Upgrade with Support and Maintenance"
Please review the procurement plan for the subject RFQ and advise your concurrence with the evaluation criteria and contract elements.
Procurement Type: |_| RFP |_| IFB |X| RFQ
Justification:
Request for Quotes (RFQ) is issued as the nature of the requirements allows the lowest responsive, responsible firm to be selected for award.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 0% |
| Staffing/Project Organization |
| 0% |
| Work Plan |
| 0% |
| Cost |
| 100% |
Justification:
There are no required skills, firm qualifications, or detailed work plan necessary to complete this scope of work. Therefore, cost is the only determining factor for the evaluation of this project.
Contract Type: |_| Time & Expense |_| CTO-Based |X| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A one-time purchase order will be issued to the lowest responsive, responsible firm.
| Retention: |
| |_| Yes |
| % |
| |X| No |
| |_| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Procurement Schedule: |
| |X| Attached |
Contract Term: Three (3)-year term, effective 9/1/2026 through August 31, 2029
Funding Source: |X| Local |_| Measure M |_| FTA |_| FHWA
Dollar Amount: |X| $13,642.65.
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes, Req No. R002279
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| __________________________________ | ______________ | |
| Kristina Jenkins, IS Project Manager, Information Systems | Date |
CAMM Section/Department Manager Concurrence:
| __________________________________ | ______________ | |
| Rebecca Abeyta, Section Manager III, Contracts and Procurement | Date |
Revised: 05/09/2018 Revised: 05/09/2018 image1.png
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