__ICE.pdf
PDF 202 KB Posted
- Solicitation number
- 250440
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for a Synchro 12 software upgrade and support/maintenance procurement with a three-year term. The project, initiated by requestor Kristina Jenkins, seeks authorized Synchro 12 resellers to provide software upgrades with associated support services effective September 1, 2026 through August 31, 2029. The procurement requires completion of the ICE, requisition, and scope of work documents before the Contracts Administration & Materials Management (CAMM) department will initiate the procurement process. No specific site visits or bidder conferences are mentioned in the ICE document. The contract term is three years with a termination date of May 22, 2026, and the award will be made to the lowest responsive and responsible firm on a lump sum basis.
The total estimated cost for this procurement is $13,642.65, which is allocated entirely to Information Technology Support for the Synchro 12 upgrade and maintenance coverage over the full three-year term. This estimate is based on market research for software upgrade and associated support services. The estimate includes no direct labor, overhead, materials, travel, or subcontractor costs, indicating this is a direct vendor software purchase. All bidders must be authorized Synchro 12 resellers for U.S. Government Accounts and must provide proof of authorization; unauthorized quotes will be deemed non-responsive. Delivery shall be by electronic download only, and prices quoted must remain firm for the entire term of the purchase order. Bidders must certify compliance with all Ukraine/Russia-related economic sanctions imposed by the State of California and the United States Government.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm ( 09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: Synchro 12 Upgrade and Support/Maintenance (3-yr term)
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R002279
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 5/22/2026
Requestor: Kristina Jenkins Project Manager Phone Ext.: 5675 Name Title
Signature:
Cost Estimate: $ 13,642.65 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed
(i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Prof it / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm ( 09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prof it / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, prof it
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use
Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, f ringes, overheads, prof it
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: The estimate is based on market research for the sof tware upgrade and associated support services for a 3-year term. The amount ref lects anticipated costs required to upgrade the sof tware and maintain support coverage throughout the full term.
FA-CAMM-006.docm ( 09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Kristina Jenkins Date: 5/22/2026
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Synchro 12 Upgrade and Support/Maintenance (3-yr term) $ 13,642.65
Total IT Support: $ 13,642.65
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 13,642.65
File details come from the government source that posted it. Updated .