RFQ_250440__Procurement_Plan_RA_Signed.pdf
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- Solicitation number
- 250440
- Issued by
- Orange County, California
About this file
This is a Procurement Plan memo from the Orange County Transportation Authority (OCTA) dated June 17, 2026, documenting the procurement strategy for RFQ 250440 regarding Synchro 12 Upgrade with Support and Maintenance. The procurement seeks quotes from authorized Synchro 12 resellers to provide software upgrades and support services for a three-year contract term effective September 1, 2026 through August 31, 2029. All responding firms must be authorized resellers and providers of Synchro 12 for US Government Accounts; unauthorized quotes will be deemed non-responsive. Questions or clarifications must be submitted in writing by 11:00 a.m. on July 9, 2026, with written responses issued by addendum no later than July 17, 2026. Award will be made to the lowest responsive and responsible firm on a lump sum basis, with delivery via electronic download only.
The total budget for this procurement is $13,642.65, funded through Local Measure M. The RFQ is being issued as a Firm Fixed Price contract on a one-time purchase order basis, with evaluation based solely on cost (100% weight) since no specialized skills, firm qualifications, or detailed work plans are required for completion. Pricing quoted must remain firm for the contract term. The procurement plan indicates an independent cost estimate has been received, requisition R002279 is on file, and no DBE goals apply to this procurement. No retention, prevailing wages, or liquidated damages provisions are specified. The plan was approved by Kristina Jenkins, IS Project Manager, and Rebecca Abeyta, Section Manager III, Contracts and Procurement, on June 25, 2026.
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Text version
Revised: 05/09/2018
INTEROFFICE MEMO
Date: June 17, 2026
To: Kristina Jenkins, IS Project Manager, Information Systems
From: Desiree Fernandez, Associate Contract Administrator, CAMM
Subject: Procurement Plan – RFQ 250440 “Synchro 12 Upgrade with
Support and Maintenance"
Please review the procurement plan for the subject RFQ and advise your concurrence with the evaluation criteria and contract elements.
Procurement Type: RFP IFB RFQ
Justification:
Request for Quotes (RFQ) is issued as the nature of the requirements allows the lowest responsive, responsible firm to be selected for award.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 0%
Staffing/Project Organization 0%
Work Plan 0%
Cost 100%
Justification:
There are no required skills, firm qualifications, or detailed work plan necessary to complete this scope of work. Therefore, cost is the only determining factor for the evaluation of this project.
Procurement Plan – RFQ 250440
Revised: 05/09/2018
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A one-time purchase order will be issued to the lowest responsive, responsible firm.
Retention: Yes % No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Contract Term: Three (3)-year term, effective 9/1/2026 through August 31, Funding Source: Local Measure M FTA FHWA
Dollar Amount: $13,642.65.
Independent Cost Estimate Received: Yes No
Requisition Received: Yes, Req No. R002279
DBE Goal: Yes No
Project Manager Concurrence:
Kristina Jenkins, IS Project Manager, Information Systems Date
CAMM Section/Department Manager Concurrence:
Rebecca Abeyta, Section Manager III, Contracts and Procurement Date
06/25/26
File details come from the government source that posted it. Updated .