RFQ_250440__Confirmation_from_PM_quantities_NOT_estimated.pdf
PDF 242 KB Posted
- Solicitation number
- 250440
- Issued by
- Orange County, California
About this file
This is an email confirmation document from the Orange County Transportation Authority (OCTA) Information System Department and Procurement Contracts Administration verifying purchase request details for RFQ 250440 regarding Synchro 12 software upgrades and support services. The RFQ solicits quotes from authorized Synchro 12 resellers for three upgrade packages and one three-year support and maintenance package, with delivery by electronic download only and no tangible items accepted. The scope includes one upgrade license (Quantity 1 at $2,518.95), three upgrade licenses (Quantity 3 at $2,098.95 each), one upgrade license (Quantity 1 at $1,836.45), and one three-year support and maintenance package (Quantity 1 at $2,990.40). Written questions must be submitted by July 9, 2026 at 11:00 a.m. Pacific Daylight Time, with OCTA responding by July 17, 2026 through written addendum. Quotes are due July 22, 2026 at 11:00 a.m., followed by quote review on July 27, 2026, and anticipated Purchase Order award on August 10, 2026. The contract term runs from September 1, 2026 through August 31, 2029, with no renewal options specified.
The total budget for the full three-year term is $13,642.65 on a lump sum basis, with all quoted prices required to remain firm for the entire contract duration. Award will be made to the lowest responsive and responsible bidder, with cost as the sole evaluation criterion at 100 percent weight. Only authorized Synchro 12 resellers for U.S. Government Accounts are eligible to bid; unauthorized quotes will be deemed non-responsive and automatically rejected. Winning firms must provide proof of authorized reseller status prior to award, and approved equals will not be accepted. All bidders must certify compliance with Ukraine and Russia-related economic sanctions imposed by the State of California and the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. No retention, prevailing wage, liquidated damages, or Disadvantaged Business Enterprise (DBE) goals apply. The project is funded through Local Measure M for the FY 2026-27 budget.
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From: Kristina Jenkins To: Desiree Fernandez Subject: Re: WORKFLOW/Action PR_APPROVAL created by KJENKINS1 Date: Thursday, June 18, 2026 8:07:24 AM
Hi, Yes, that is correct.
Thank you, Kristina Jenkins IS Project Manager Information System Department Orange County Transportation Authority 600 South Main Street, Orange, CA 92868
Phone: (714) 560-5875
From: Desiree Fernandez <dfernandez1@octa.net> Sent: Thursday, June 18, 2026 7:44 AM To: Kristina Jenkins <kjenkins1@octa.net> Subject: RE: WORKFLOW/Action PR_APPROVAL created by KJENKINS1
Hi Kristina, To confirm, the quantities are actual and not estimated, correct?
Thank you, Desiree Fernandez | Associate Contract Administrator Procurement Contracts Administration and Materials Management Orange County Transportation Authority 550 South Main Street
PO BOX 14184
Orange, CA 92863
(714) 560-5811 dfernandez1@octa.net
From: Kristina Jenkins <kjenkins1@octa.net> Sent: Monday, June 15, 2026 4:33 PM To: Desiree Fernandez <dfernandez1@octa.net> Subject: Re: WORKFLOW/Action PR_APPROVAL created by KJENKINS1
Hi Desiree, mailto:kjenkins1@octa.net mailto:dfernandez1@octa.net
See all docs attached.
No tangible items.
Yes, they would need to be an authorized reseller.
Thank you, Kristina Jenkins IS Project Manager Information System Department Orange County Transportation Authority 600 South Main Street, Orange, CA 92868
Phone: (714) 560-5875
From: Desiree Fernandez <dfernandez1@octa.net> Sent: Monday, June 15, 2026 8:38 AM To: Kristina Jenkins <kjenkins1@octa.net> Subject: FW: WORKFLOW/Action PR_APPROVAL created by KJENKINS1
Hi Kristina, Can you please send me the ICE, SOWV and SOWV memo if needed.
Is any of this tangible items?
Does the wining firm need to be and authorized reseller of Synchro 12 Software?
Thank you, Desiree Fernandez | Associate Contract Administrator
Procurement Contracts Administration and Materials Management
Orange County Transportation Authority
550 South Main Street mailto:kjenkins1@octa.net
PO BOX 14184
Orange, CA 92863
(714) 560-5811 dfernandez1@octa.net
From: FEProd@octa.net <FEProd@octa.net> Sent: Friday, June 12, 2026 8:30 AM To: Desiree Fernandez <dfernandez1@octa.net> Subject: WORKFLOW/Action PR_APPROVAL created by KJENKINS1
To approve this, simply reply and type Y, YES, or OK in the first line.
To reject this, reply and type N or NO in the first line.
To add comments, type up to 255 characters on subsequent lines delimited by double square brackets.
Example: [[this is an official comment to the e-mail response]] All other comments will be ignored.
WORKFLOW MODEL INFORMATION:
User=DFERNANDEZ1 Model=PR_APPROVAL Activity=A38_0003 Key=E733281F-0296-45C7-8365-083FE23A27AD Version=8 UniqueKey=FFAA572F-8DE3-4FDD-AAA3-E754DE6C0257
WORKFLOW INSTANCE INFORMATION:
Purchase Request# = R002279 PR Total$ = $13,642.65 Requested By = Kristina Jenkins Request Date = 6/1/2026 Entry Date = 6/1/2026 Vendor = V99999-TBD
ACCOUNT INFORMATION
Item# Quantity Price Item Total Lg Key Object Amt/Pct
0001 1.000 $2,518.95 $2,518.95 GL 1284
7612 100%
JL A5352 41E
Item Description UPGRD: Synchro + Slim Traffic 12
SUL
mailto:dfernandez1@octa.net mailto:FEProd@octa.net mailto:FEProd@octa.net
Part# 97512-
0002 3.000 $2,098.95 $6,296.85 GL 1284
7612 100%
JL A5352 41E
Item Description UPGRD: Synchro + Slim Traffic 12
SUL
0003 1.000 $1,836.45 $1,836.45 GL 1284
JL A5352 41E
Item Description UPGRD: Synchro + Slim Traffic 12
SUL
0004 1.000 $2,990.40 $2,990.40 GL 1284
JL A5352 41E
Item Description Version 12 3-Year Support/Maintenance
PR Notes PM - Kristina Jenkins
RFQ - Synchro 12 Software Upgrade and Support/Maintenance (3-yr term)
Term - 9/1/26 to 8/31/29
This will go on FY26-27 budget
WORKFLOW HISTORY INFORMATION:
User ID : KJENKINS1 Status : Accepted Date/Time : 6/1/2026 10:18:47 AM User ID : LLEU Status : Accepted Date/Time : 6/1/2026 12:38:23 PM User ID : JDUKE Status : Accepted Date/Time : 6/8/2026 4:13:56 PM User ID : AROSALES1 Status : Accepted Date/Time : 6/10/2026 11:09:06 AM User ID : VGARCIA~1 Status : Accepted
Date/Time : 6/10/2026 11:09:06 AM User ID : RABEYTA Status : Accepted Date/Time : 6/11/2026 10:08:16 AM User ID : RABEYTA Status : Accepted Date/Time : 6/11/2026 10:08:16 AM User ID : KJENKINS1 Status : Accepted Date/Time : 6/12/2026 8:29:40 AM
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