RFQ_250440__Procurement_Schedule_for_Release_-_signed.pdf

This interoffice memo serves as a procurement schedule for Release, Selection, and Award of Request for Quote (RFQ) 250440 issued by the Orange County Transportation Authority (OCTA) in California. The RFQ seeks quotes from authorized Synchro 12 resellers to provide Synchro 12 upgrades with support and maintenance services for a three-year term effective September 1, 2026 through August 31, 2029. The procurement schedule establishes the following timeline: RFQ issuance on July 7, 2026; written questions due from firms by 11:00 a.m. on July 9, 2026; OCTA's written response to all questions by July 17, 2026; quote submission deadline of 11:00 a.m. Pacific Daylight Time on July 22, 2026; quote review on July 27, 2026; and Purchase Order award on August 10, 2026. Delivery will be by electronic download only, with no tangible items accepted.

The budget for this procurement is $13,642 for the full three-year term on a lump sum basis. All participating firms must be authorized Synchro 12 resellers for US Government Accounts and must provide proof of this authorization; unauthorized quotes will be deemed non-responsive. Firms submitting alternative manufacturers, models, or part numbers will receive a "No Bid" determination. Prices quoted must remain firm for the entire Purchase Order term. Award will be made to the lowest responsive and responsible firm. All bidders must certify compliance with Ukraine/Russia-related economic sanctions imposed by the State of California and the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. Approved equals will not be accepted.