SOW20152665_09-29-2025_AssetForfeitureSupportServices_20250730193605.164_X.pdf

Contract No.

USBP Asset Forfeiture Admin Support Services

Statement of Work (SOW)

Asset Forfeiture Support Services for the United States Border Patrol Contract Type: Firm-Fixed Price (FFP)

1) INTRODUCTION

a) The United States Border Patrol (USBP), under the Department of Homeland

Security (DHS), requires contractor-provided forfeiture support services. The services are to support administrative, legal, and investigative processes related to asset forfeiture proceedings. The contractor shall provide professional personnel, ranging from paralegals to clerical staff.

b) USBP Asset Forfeiture is a nationwide law enforcement program that has proven to be effective in fighting against illicit crime. USBP Asset Forfeiture promotes the disruption and dismantling of Transnational Criminal Organizations through the use of civil and criminal forfeiture, helping safeguard the nation’s borders. This is accomplished by removing the proceeds of crime and other assets relied upon by criminals and their associates to perpetuate their criminal activity against society.

2) SCOPE OF WORK

a) The contractor shall provide qualified personnel to perform support services in connection with civil and criminal asset forfeiture cases. These services shall support law enforcement operations and facilitate compliance with applicable laws, regulations, and agency policies.

b) The key to operating an efficient and effective asset forfeiture program is the ability to deliver quality administrative support services to the Program’s field offices. These support services include but are not limited to: Clerical Support/Driver Messenger and Paralegal Assistant.

c) The Contractor shall provide personnel, supervision and other related services and incidental items necessary to perform the work as defined in this Statement of Work (SOW). The Contractor shall principally perform work on Government premises for the performance of the tasks under this contract.

The Contractor shall provide support services to the USBP Asset Forfeiture Offices.

d) This is a non-personal services contract to provide administrative and professional services in support of law enforcement program and agencies.

The Contractor’s labor rates are fully burdened and include the cost of management and supervision of Contractor employees. The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor.

The Government shall not exercise any supervision, management or be involved in human relations related functions related to Contractor employees performing the required services. The Government will administer the contract and document the Contractor’s performance in accordance with the terms of the contract. The Government may provide technical direction which will assist the Contractor in accomplishing contract tasks; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the contract.

3) CONTRACT TYPE

a) This is a Firm-Fixed Price (FFP) contract. All labor, supervision, travel, and training, expenses necessary to perform this work shall be included in the contract price.

4) PLACE OF PERFORMANCE

a) Services will be performed at any United States Border Patrol Asset

Forfeiture office.

b) The location of services will be designated after contract award.

c) Most contract tasks associated with the asset forfeiture process are required to be performed at Government facilities. Tasks may require that Contractor personnel spend part of their workday at an offsite location to complete portions of the Asset Forfeiture process. Contractor may be able to complete tasks required to manage contract services at a Contractor approved facility.

d) Telework is authorized upon obtaining approval from the COR when there are certain types of irregularly occurring circumstances that prompt the Government to close its offices where Contractor personnel are working, either on a national or local basis (i.e. bomb threats, inclement weather, power outages, death of a national figure, or funding lapses.)

5) PERIOD OF PERFORMANCE

a) Base Period of Performance 9/29/2025 –3/31/2026

b) Option Year

4/1/2026 – 3/31/2027 4/1/2027 – 3/31/2028 4/1/2028 – 3/31/2029 4/1/2029 – 3/31/2030

c) The base period of performance shall be six (6) months from the date of contract award, with the possibility of up to four (4) one-year option periods, subject to the availability of funds and continued need.

6) PERSONNEL REQUIREMENTS

a) Paralegal/Legal Clerk II

i) Examination of Legal Instruments - Review legal instruments for completeness and accuracy of information and proper execution. Obtain additional information from files, data bases and individuals. Review for correctness of action per Government regulations, procedures, and documentation. Research records to ascertain conditions that might preclude action. Provide information on instruments and related data. Provide assistance on instruments and related data. Gather facts for case and routine reports from file data bases and individuals. Extract data from forfeiture files and data base files. Perform initial review of petitions for remission and mitigation of forfeiture.

ii) Investigates facts and laws of the case and searches public records to prepare cases and determine causes of action, as well as researches reports and correspondence relating to cases.

iii) Assistance to a Paralegal - Perform research into factual aspects of portions of a case by reviewing and analyzing questions under issue, law reviews, published studies, and financial reports. Prepare summaries and digests of pertinent data. Compile indices, summarize disposition transcripts and prepare trial material. Perform legal research for legal sufficiency determination.

iv) Prepare notice of seizure documentation, draft decision letters for the Asset Forfeiture Officer/Fines, Penalties and Forfeiture Administrator to approve/sign.

v) Required Qualifications:

• Associate’s degree or higher.

• At least two (2) years of relevant paralegal or legal research experience.

• Knowledge of civil and criminal forfeiture laws preferred.

• Proficiency in legal research tools (e.g., Westlaw, LexisNexis).

b) Legal Clerk

i) Provides clerical support including case file maintenance, data entry, and correspondence drafting.

ii) Superior ability to pay attention to detail and the ability to read and follow directions.

iii) Maintains electronic case management systems.

iv) Prepares standard legal forms and routine reports.

v) Required Qualifications:

• High school diploma or GED.

• One (1) year of administrative or legal support experience.

• Strong organizational and communication skills.

• Proficiency in MS Office Suite.

7) TRAINING

a) Training related to the performance of the services contained in this SOW is required. The Contractor shall ensure that Contractor personnel attend all required training. Paralegal job description requires attendance to a basic paralegal course located in Charleston, SC. For training directly related to the performance of asset forfeiture contract services; the Government will specifically authorize reduction of contract services and deliverables to attend requested and authorized training. All requirements requests for training shall be coordinated with the contract order COR to ensure that all contract services are performed and if the Government is paying for training to ensure that funds are provided on the order in advance for training. Travel, training, and overtime will be billed on the appropriate CLIN line outlined in the award. Training shall be directly related to the performance of contract services and specific to the AF Program. The following are examples of courses that have been required of contractor employees performing contract similar services:

i) Initial training in the AF Program and component mission

ii) Specific training in AF Program or related skills

iii) Recurring training required for AF Program requirements

iv) Specific component requirements

v) New systems or processes

vi) New laws or procedures

8) SECURITY REQUIREMENTS

All personnel shall be required to undergo a background investigation and obtain a

a) The Contractor is responsible for screening all prospective employees for suitability for work on this contract.

b) Each employee of the Contractor working under this contract is subject to the security clearance requirements. Prior to assigning an employee to the contract, the Contractor must submit for that employee the completed forms as required to obtain a CBP Background Investigation (BI) Public Trust (L2).

c) Upon contract award, a COR will be designated to coordinate those aspects of this contract which pertain to obtaining and maintaining security clearances at the appropriate levels for contractor personnel performing hereunder.

9) DELIVERABLES

The contractor shall provide the following:

• Monthly status reports detailing hours worked, tasks completed, and case status updates.

• Timely submission of legal and clerical documentation as requested.

• Attendance records for each personnel assigned.

10) GOVERNMENT-FURNISHED EQUIPMENT (GFE)

The Government will provide workstations, computers, access to internal systems, and other tools necessary for performance. The contractor is responsible for ensuring the proper use and maintenance of all government property.

11) CONTRACTOR-FURNISHED ITEMS

The contractor shall provide labor, all necessary personnel, recruitment, training, DHS and USBP security policies and procedures security clearance as designated by USBP. Personnel must adhere to all applicable benefits, and administrative support for the employees. Any additional equipment, supplies, or materials not provided by the Government are the responsibility of the contractor.

12) APPLICABLE REGULATIONS AND STANDARDS

All services performed under this SOW must comply with:

• Federal Acquisition Regulation (FAR)

• DHS and USBP policies and procedures

• All applicable federal, state, and local laws

13) QUALITY CONTROL AND ASSURANCE

The contractor shall implement a quality control plan that ensures compliance with contract terms, timeliness of deliverables, and satisfactory performance of personnel. The Government reserves the right to conduct performance evaluations and request corrective actions as necessary.

14) INVOICING AND PAYMENT

a) Invoices shall be submitted monthly in accordance with FAR 52.212-4 and

FAR 52.232-25. Invoices must clearly identify labor categories, hours worked (if required), and the applicable period of performance.

b) All invoices must be submitted through the Invoice Processing Platform (IPP).

The contractor is responsible for gaining Vendor access once award is made.

c) To constitute a proper invoice, the following information and/or attached documentation shall be included with the invoice (as applicable):

i) name and address of the Contractor

ii) invoice date

iii) contract number

iv) task order number

v) location where the work is performed

vi) period covered by the invoice

vii) pricing table, CLIN number and description, quantity, unit price and extended total for the period covered

viii) shipping and payment terms

ix) name and address of Contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment)

x) taxpayer Identification Number

15) TERMS AND CONDITIONS

a) This acquisition includes additional terms and conditions addenda in accordance with FAR 12.302, tailoring provisions and clauses for the acquisition of commercial items, which are in full force and effect. The inclusion of these terms are not intended to be considered customary commercial process for the services being acquired. The addenda are to ensure the Governments interests are protected and to address applicable terms not contained in FAR part 12. In the event that the commercial terms of FAR 52.212-1, 52.212-2, 52.212-3, 52.212-4 or 52.212-5 contained herein conflict or appear to overlap with additional terms, the commercial terms shall generally adhered to; however, the Contracting Officer will make a determination as to which term is most aligned with customary commercial practices and safeguards the Governments interest in meeting its requirements if requested and necessary. Also, the full text may be accessed electronically at this address: https://www.acquisition.gov/far/

b) HFAR 3052.204 Clauses Incorporated by Reference

Clause Number Title

HSAR 3052.204-

Safeguarding of Controlled Unclassified Information its Alternate I clause (July 2023)

HSAR 3052.204-

Notification and Credit Monitoring Requirements for Personally Identifiable Information Incidents (July 2023)

Information Technology Security Awareness Training (July 2023)

HSAR 3052.204-

Contractor Employee Access (July 2023) and its Alternate I (July 2023)

FAR 52.224-3 Privacy Training – Alternate I (DEVIATION)