SOW_YRTC_Fitness_Equipment.pdf

STATEMENT OF WORK | COMMERCIAL FITNESS EQUIPMENT

Great Plains Area Youth Regional Treatment Center | FAR Part 12 Commercial Acquisition

STATEMENT OF WORK (SOW)

Procurement, Delivery, Installation, and Orientation of Commercial Fitness Equipment

Great Plains Area Youth Regional Treatment Center 12451 SD-1806, Mobridge, SD 57601

Acquisition Type Commercial Products / Incidental Commercial Services

Contract Type Firm-Fixed-Price (anticipated)

Period of Performance Award through completion;

target 30-60 calendar days Delivery Inside delivery and installation Government POC To be identified by the

Contracting Officer Contracting Officer To be identified in the award

1. Background and Purpose The Great Plains Area Youth Regional Treatment Center requires commercial-grade fitness equipment to support physical health and rehabilitation programs. The purpose of this requirement is to obtain commercially available equipment, delivered, assembled, installed, tested, and ready for safe use, together with basic operational orientation and manufacturer warranty documentation.

This SOW is written for a commercial acquisition under FAR Part 12. The equipment descriptions identify functional, performance, and essential physical characteristics so that commercial products may be evaluated against the Government’s minimum need. Where a manufacturer and model are identified, they are reference products and shall be read as “brand name or equal” unless the solicitation expressly states otherwise and includes the required supporting documentation.

2. Scope of Work The Contractor shall furnish all commercial products, labor, supervision, transportation, freight, tools, materials, and incidental services necessary to complete the requirement. The Contractor shall:

• Provide the six fitness equipment items described in Section 3.

• Coordinate delivery with the Government Point of Contact (POC).

• Provide inside delivery to the Government-designated installation areas.

• Offload, unpack, assemble, place, level, and install each item in accordance with manufacturer instructions.

• Verify functionality and operation of safety features before Government acceptance.

• Provide basic operational and safety orientation to designated Government staff.

• Remove and lawfully dispose of pallets, cartons, protective materials, and other installation debris.

• Provide manufacturer warranty documentation and product manuals at completion.

3. Schedule of Required Equipment and Salient Characteristics Quantities are firm requirements. Reference brands/models establish the type of commercial equipment contemplated. Equal products shall meet the salient functional and performance characteristics stated below.

Reference-product dimensions and weights are provided for delivery/installation planning and are not intended as exact design restrictions unless necessary to fit the Government-designated installation area.

CLIN/Item 1 - Multi Bicep / Tricep (Qty 1) Reference product: Inflight Fitness CT-MBTS-150.

• Salient characteristics: Dual-purpose bicep/tricep machine; five seat-height positions; pushback tricep exercise; accessible weight stack; ball-bearing pivots; steel shrouds with durable mar-resistant finish; 150 lb weight stack in 10 lb increments.

• Reference: 43.5 W x 53 L x 61.75 H in.; approx. 427 lb.

• Commercial warranty: lifetime frame/welds/weights; 3 years bearings/guide rods/cams/pulleys; 1 year cables;

90 days upholstery, or equal/better commercial warranty.

CLIN/Item 2 - Multi Inner / Outer Thigh (Qty 1) Reference product: Inflight Fitness CT-MIOS-150.

• Salient characteristics: Dual inner/outer thigh function; padded thigh and ankle supports; accessible weight stack; steel shrouds with durable mar-resistant finish; 150 lb weight stack.

• Reference: 27.25 W x 60.5 L x 61.75 H in.; approx. 397 lb.

• Commercial warranty: lifetime frame/welds/weights; 3 years bearings/guide rods/cams/pulleys; 1 year cables;

90 days upholstery, or equal/better commercial warranty.

CLIN/Item 3 - Multi Seated Leg Extension / Leg Curl (Qty 1) Reference product: Inflight Fitness CT-MSECS-250.

• Salient characteristics: Dual seated leg extension/leg curl function; cable system providing immediate resistance; ergonomically angled seat pads; rugged commercial frame; steel shrouds with durable mar-resistant finish; minimum 250 lb weight stack.

• Reference base-unit footprint: 44 W x 58 L x 62 H in.; published base-unit weight approx. 446 lb.

• Commercial warranty: lifetime frame/welds/weights; 3 years bearings/guide rods/cams/pulleys; 1 year cables;

90 days upholstery, or equal/better commercial warranty.

CLIN/Item 4 - Multi Press (Qty 1) Reference product: Inflight Fitness CT-MPSS-250.

• Salient characteristics: Multi-position press capable of decline bench, flat bench, incline bench, and shoulder press exercises; simple user adjustments; commercial-grade cable/pulley system and frame; steel shrouds with durable mar-resistant finish; minimum 250 lb weight stack.

• Reference base-unit footprint: 41.75 W x 67.75 L x 81.25 H in.; published base-unit weight approx. 411 lb.

• Commercial warranty: lifetime frame/welds/weights; 3 years bearings/guide rods/cams/pulleys; 1 year cables;

90 days upholstery, or equal/better commercial warranty.

CLIN/Item 5 - Multi Leg Press (Qty 1) Reference product: Inflight Fitness CT-MLPS-250.

• Salient characteristics: Commercial leg press; ball bearings at pivot points; at least eight seat positions; large non-skid footplate; steel shrouds with durable mar-resistant finish; minimum 250 lb weight stack.

• Reference base-unit footprint: 41.5 W x 80.75 L x 78.25 H in.; published base-unit weight approx. 450 lb.

• Commercial warranty: lifetime frame/welds/weights; 3 years bearings/guide rods/cams/pulleys; 1 year cables;

90 days upholstery, or equal/better commercial warranty.

CLIN/Item 6 - Commercial Stair Climber with LED Console (Qty 1) Reference product: Muscle D CC-SC-LS-B.

• Salient characteristics: Commercial stair climber; 13.3-inch LED console; reading/tablet/phone rack; water bottle holder; transport wheels; max user weight at least 350 lb; speed range covering at least 24-164 steps/minute; level display 0-15; time, step count, climb, and calorie displays; black finish or comparable neutral commercial finish.

• Reference: 56 L x 31 W x 77 H in.; approx. 390 lb.

• Commercial warranty: 15 years frame; 2 years parts; 2 years console; 2 years chains/steps; 6 months wearables, or equal/better commercial warranty.

4. Delivery and Installation Requirements

• Delivery shall be coordinated in advance with the Government POC. The Contractor shall not assume access to the facility without coordination.

• Freight and inside delivery are included in the contract price.

• The Contractor shall protect the facility from damage during delivery and installation and is responsible for damage caused by Contractor operations.

• Equipment shall be assembled and installed in accordance with the manufacturer’s current commercial instructions.

• Each item shall be placed in the Government-designated area, leveled, stabilized, and checked for proper clearances and safe operation.

• All guards, shrouds, cables, fasteners, consoles, adjustment mechanisms, and other safety-related features shall be installed and operational.

• The Contractor shall leave the installation areas clean and free of packaging and installation debris.

5. Period of Performance and Scheduling Performance shall begin upon contract award. The Contractor shall complete delivery, installation, operational verification, orientation, and submission of warranty documentation within 30 to 60 calendar days after award, unless a different completion date is established in the award or subsequently changed in writing by the Contracting Officer. The Contractor shall promptly notify the Contracting Officer of any anticipated commercial supply-chain delay that may affect the required completion date.

6. Deliverables Deliverable Requirement Due Acceptance Evidence

Equipment All six items, quantities and salient characteristics in Section 3

By completion date Visual inspection;

model/product literature as needed

Installation Inside delivery, assembly, placement, leveling, and safety/function check

At installation Government inspection and operational check

Orientation Basic operational and safety orientation for designated staff

At installation Orientation completed

Documentation Manufacturer manuals and warranty documentation for each item

At completion Documents received by Government

7. Inspection and Acceptance The Government will inspect the products and incidental installation services at the destination. Acceptance will occur when the Government determines that all of the following conditions have been met:

• All required quantities are delivered to the specified location.

• Each product conforms to the applicable salient characteristics or an accepted equal.

• Equipment is new, free of visible damage and defects, fully assembled, properly placed and leveled, and ready for intended use.

• All safety features and adjustment mechanisms are operational.

• The stair climber console powers on and required display/functions operate.

• Basic staff orientation is completed.

• Manufacturer manuals and warranty documentation are provided.

• Packaging and installation debris are removed.

Deficiencies identified during inspection shall be corrected by the Contractor at no additional cost to the Government before final acceptance. Acceptance does not waive latent defects, fraud, gross mistakes amounting to fraud, or warranty rights provided by the contract.

8. Warranty The Contractor shall provide the manufacturer’s standard commercial warranty for each delivered product. For the reference products, the commercial warranty terms identified in Section 3 establish the expected warranty level.

An offered equal product shall provide a commercial warranty that is equal to or better than the stated reference warranty, unless the Contracting Officer accepts a different commercial warranty before award. Warranty documentation, claim procedures, and manufacturer/service contact information shall be furnished at completion.

9. Contractor Responsibilities

• Provide qualified personnel experienced in commercial fitness-equipment delivery and installation.

• Comply with applicable federal, state, local, facility, manufacturer, and occupational safety requirements while performing on site.

• Maintain control of Contractor personnel, tools, and materials and comply with facility access and security procedures communicated by the Government.

• Coordinate all performance through the Government POC while recognizing that only the Contracting Officer may change contract requirements, price, schedule, or other terms.

10. Government Responsibilities

• Provide a POC for delivery and installation coordination.

• Provide reasonable access to the designated delivery and installation areas at coordinated times.

• Identify final placement locations for the equipment.

• Inspect delivered products and installation and communicate acceptance or deficiencies.

11. Contracting Officer Authority Only the Contracting Officer has authority to bind the Government, modify the contract, change the scope, authorize additional work, change the price or funding, or change the required completion date. Direction, consent, promises, understandings, or purported changes from any other Government employee or representative do not modify the contract. The Contractor shall refer any request that may affect scope, cost, schedule, or contract terms to the Contracting Officer before proceeding.

12. Pricing and Payment Basis The Contractor’s price shall include all products, freight, inside delivery, labor, supervision, tools, assembly, installation, orientation, debris removal, documentation, and other incidental costs necessary for complete performance. Payment shall be made in accordance with the contract terms after satisfactory delivery, installation, completion of required deliverables, and Government acceptance. This SOW does not independently alter the payment provisions or clauses included in a solicitation or award.

Invoices shall be submitted through the U.S. Treasury Invoice Processing Platform (IPP) and shall include, at a minimum, contract number, invoice number, invoice date, description of supplies/services provided, dates of performance, and any other information required by the contract. Payment shall be made in accordance with the Prompt Payment Act and applicable FAR and HHSAR payment provisions.

13. Order of Precedence for Technical Requirement For purposes of this SOW, the explicit minimum requirements in Sections 2 through 8 govern. Manufacturer literature may be used to demonstrate compliance but does not reduce a stated minimum requirement. Any conflict between this SOW and a solicitation or contract shall be resolved in accordance with the contract’s applicable order-of-precedence terms and by the Contracting Officer.