SOW - Woodchips.docx

Statement of Work (SOW) Chipped Wood Sales Contract Anniston Army Depot (ANAD)

1.0 Scope

This Statement of Work (SOW) establishes the requirements for the sale and removal of chipped wood from Anniston Army Depot (ANAD). Grindings are made of scrap wood generated by ANAD. It consists primarily of pallets and lumber, but trace amounts of other material may be present. The size is roughly 1.25” grindings. Material is filtered to remove metal and is 99.9% metal free. The material is dry thus yielding lighter loads. These grindings are ideal for boiler fuel, filler products, mulch, animal bedding, biomass and more. ANAD will deliver this material within a 3-mile radius from the main Depot entrance. Otherwise, ANAD will load the contractor’s conveyance. The contractor shall provide all labor, equipment, transportation, and supervision necessary to remove chipped wood from ANAD and transport it to an approved destination. The contractor shall comply with all applicable federal, state, and local regulations, as well as ANAD-specific safety, security, and environmental requirements.

2.0 Site Inspection for Preview of Offer

Site inspection is by confirmed appointment only, Monday-Thursday from 7:00AM-2:30PM. ANAD is Closed on federal holidays. Alcohol, drugs, and firearms are prohibited. A valid United States photo driver’s license and Insurance are required. Social Security numbers and other information may be required to validate a person’s identity. Persons entering the Depot will be subject to a thorough vehicle inspection, and personal background check. Felonies are prohibited. Persons with warrants may be detained and local authorities notified. An escort will be required while on the installation therefore appointments are required. Contact Terry Winn 256-235-4701 or 256-419-9195. Email: terrell.l.winn.civ@army.mil

3.0 Bidding

Bids will be placed on a per pound basis.

4.0 Quantity

The quantity of chips is estimated to be 50,000 lbs. per week. This is merely an estimate. There is no quantity specified and that fact shall not constitute the basis for an equitable price adjustment.

5.0 Contractor Responsibilities

5.1 Removal and Transportation (Beyond the 3 mile radius)

· The contractor shall remove chipped wood from ANAD at a rate specified by the Depot Point of Contact (POC).

· The contractor shall provide all necessary equipment, vehicles, and personnel to transport the chipped wood.

· The contractor shall ensure that all vehicles used for transportation are in good working condition, meet all Department of Transportation (DOT) requirements, and are free of leaks or defects.

· The contractor shall obtain the necessary credentials to gain access to Anniston Army Depot without the need for an escort. The ANAD POC will assist in this process.

5.2 Compliance with Environmental and Safety Standards

· The contractor shall comply with all applicable federal, state, and local environmental laws and regulations, including but not limited to the Alabama Department of Environmental Management (ADEM) requirements.

· The contractor shall ensure that all chipped wood is transported, used, and/or disposed of or recycled in an environmentally responsible manner.

· The contractor shall immediately report any spills, accidents, or incidents to the ANAD POC and take appropriate corrective actions.

5.3 Documentation and Reporting

· Loads shall be weighed on ANAD and/or the contractors’ scales specified by the POC. The paid for weight will be considered final when on a weigh ticket signed by both the ANAD POC and the contractor or the contractor’s representative.

· The contractor shall provide ANAD with weight tickets for each load of chipped wood removed. Weight tickets must include the date, vehicle identification, and net weight of the load.

· The contractor shall submit a monthly report summarizing the total weight of chipped wood removed and the destination of each load.

5.4 Site Maintenance

· The contractor shall ensure that the loading area is kept clean and free of debris during and after each removal operation to the extent possible.

· The contractor shall not damage ANAD property during the performance of this contract. Any damage caused by the contractor shall be repaired at the contractor’s expense.

6.0 Government Responsibilities

6.1 Access and Coordination

· ANAD will provide access to the chipped wood storage area during normal operating hours: Monday through Thursday, 0700 to 1500 hours, and every other Friday, 0700 to 1400 hours. Federal holidays are excluded.

· ANAD will designate a POC to coordinate the contractor’s activities and provide guidance on depot-specific requirements.

6.2 Weighing and Verification

· ANAD will provide access to on-site scales for weighing vehicles before and after loading. An ANAD POC must be present for weighing.

· ANAD will verify the weight of each load and provide a signed weight ticket to the contractor.

7.0 Payment Terms

· The contractor shall pay ANAD for the chipped wood based on the agreed-upon price per ton.

· Payment shall be made weekly, within 20 days of receiving an invoice from ANAD or any other method mutually agreed upon. The invoice will be based on the total weight of chipped wood removed during the billing period, as verified by ANAD weight tickets.

8.0 Contractor Qualifications

· The contractor must possess all necessary licenses, permits, and insurance required to perform the work described in this SOW.

· The contractor must have experience in the transportation and handling of wood or similar materials.

9.0 Security and Access Requirements

· The contractor shall comply with all ANAD security requirements, including background checks and vehicle inspections.

· All contractor personnel must, within 14 days of award, obtain and carry valid identification and display ANAD-issued badges while on depot property.

· The contractor shall notify the ANAD POC at least 24 hours in advance of each visit to coordinate access.

10.0 Performance Period

· The performance period for this contract shall be one (1) base year with four (4) option years.

11.0 Termination

· ANAD reserves the right to terminate this contract at any time for non-compliance with the terms of this SOW or for any other reason deemed necessary by the Government.

12.0 Points of Contact (POC)

· ANAD will designate a POC to oversee the contractor’s performance and ensure compliance with the terms of this SOW.

13.0 Applicable Regulations and References

· Alabama Department of Environmental Management (ADEM) Administrative Code.

· Resource Conservation and Recovery Act (RCRA).

· ANAD Safety and Environmental Policies.

14.0 Additional Provisions

· The contractor shall not resell or redistribute chipped wood in a manner that violates any applicable laws or regulations.

· The contractor agrees to comply with any additional requirements or regulations by the Government not addressed or stated within this SOW.

15.0 Performance Bond Requirement

In accordance with DoD 7000.14-R, Financial Management Regulation, Volume 11A, Chapter 5, Chapter 3, Section 3.1.1, dated March 2020, the contractor shall provide a performance bond to ensure satisfactory completion of the contract. The bond shall be valued at 20 percent of a three-month estimated average of the Bid Price, or the greater amount as determined by the regulation. The performance bond must be submitted to the contracting officer prior to the commencement of work and remain valid for the duration of the contract. Failure to provide the required performance bond may result in termination of the contract.