SOW Wood Chips Updated.pdf

STATEMENT OF WORK

FOR

BIOMASS BOILER FUEL DELIVERY AND WASTE BY-PRODUCT (ASH), REMOVAL

The Federal Bureau of Prisons (BOP), Field Acquisition Office intends to make a single award to a responsible contractor for the provision of bio-mass wood chips, equipment, labor, supervision and deliver “hogged” fuel (untreated biomass woodchips) to the Federal Correctional Institution

(FCI) Powerhouse in Texarkana, Texas. Information about FCI Texarkana can be found at www.bop.gov.

Place of Performance

Federal Correctional Institution Texarkana - Powerhouse

4001 Leopard Drive

Texarkana, TX. 75501

Scope of Work

Contractor shall provide wood chips priced per ton, which shall be the delivered price. Included in this contract is the removal of the waste by-product (wet ash) by load, produced by the burned woodchips. The contractor shall make deliveries and/or pick-ups as scheduled or needed.

Contractor shall furnish and/or install contractor owned containers/equipment at the powerhouse facility.

The contractor shall furnish two (2) forty (40) yard open top containers to be located at the FCI

Powerhouse. One container will be for oversized wood chips and a second for the waste by-product (wet ash). All oversized wood chips shall be resized and redelivered to the Powerhouse by the contractor.

Deliverables

The sole deliverable for purposes of the Contractors acceptable performance resulting from this contract shall be the delivery of biomass woodchips meeting the Federal Correctional Institution’s woodchip specifications as outlined below. The FCI reserves the right to reject any load not meeting these specifications. Payment shall be made for rejected biomass woodchips.

Woodchip Specifications

The specifications for each load of woodchips delivered by the contractor shall be as follows.

Size Two (2) inch minus or less. (NOTE: Two (2) inch minus is defined as the dimensions of the woodchip is no greater than 2 inches on http://www.bop.gov/ any side.)

Moisture Content Moisture content not to exceed 55%. Average moisture content (weight by tons) shall not exceed 40% for any calendar month.

Foreign Material Chips shall be clean (untreated) wood chips and have less than 5% content of dirt, sand, grit, fines, and oversized material.

Acceptable Fuel Sources Chips shall come from various sources located within 100 mile radius of FCI Texarkana, Texas Facility.

Notwithstanding, the source, woodchips shall be clean

(untreated) chips with less than 5% foreign material content.

Treatment of Amendment None. In accordance with the acceptable sources of fuel, chips shall not contain chemically treated, stained, painted, laminated, or any other finish alterations nor shall they be derived from industrial waste products.

Ordering and Delivery

The Institution will have a need for an estimated minimum of 3,0000 tons to an estimated maximum of 6,000 tons of biomass woodchips per year. The minimum amount of waste by-product (wet ash) removal is 20 cubic yards and the maximum amount is 80 cubic yards per year.

The Contractor will provide such chips upon receiving written orders from the Contracting Officer.

The Contractor shall deliver an estimated 10 loads per week. Normal delivery hours are Monday through Friday from 8:00 A.M. to 3:00 P.M. (CST) except Federal Holidays.

Each load of wood chips supplied will be inspected and received by the on-site institution point of contact. The load tonnage will be per scale/weight ticket provided by the contractor. Each woodchip load shall be accompanied by a numbered load ticket provided in an original and one copy. The load ticket shall include:

Company Name

Load ticket number (assigned by the Contractor)

Load/scale ticket date

Gross and net weight (to the nearest pound and tenth of a ton)

If biomass wood chips delivered hereunder continuously fails to meet the woodchip specifications for a period of thirty (30) days, the institution may, upon fourteen (14) day written notice to the contractor, terminate this contract at any time.

The institution shall have the right, but not the obligation, to sample seller’s delivery of biomass woodchips for compliance with woodchip specifications. Sampling shall be accomplished by the institution’s representative at Powerhouse facility. The institution shall bear the costs of analyzing any original sample. The contractor shall bear all costs for any confirmatory analysis, unless the confirmatory analysis shows the biomass meets the institution’s woodchip specifications, in which event such costs shall be borne by institution.

CONTRACTOR’S USE OF THE SITE

The Contractor shall maintain full compliance with the institution’s regulations and policy while engaged in the fulfillment of this contract. The contractor’s equipment and vehicles shall keep the driveways and entrances serving the premises clear and passable by the institutional and emergency vehicles at all times.

All automotive type vehicles, i.e., passenger cars and trucks, or other mechanized/motorized equipment when parked and unattended shall be locked and/or disabled to prevent unauthorized use. The contractor shall not leave any such vehicle/equipment running while unattended.

VEHICLES

All incoming and outgoing vehicles will be subject to be searched by a Bureau of Prisons employee. Institution officers must be able to inspect the entire vehicle to his/her satisfaction to ensure that contraband is not being introduced into the institution and to prevent an escape.

SPECIAL SAFETY REPORTS

Contractor shall report accidents; Prepare and submit reports of significant accidents at the site and anywhere on the institution property. A significant accident is defined to include events that pose a security breech, damage to Government Property and/or any injury. Record and document date and actions. The Contractor shall be liable for any damage to Government property during pickups/deliveries.

CLEANING AND PROTECTION

During the delivery and removal process at the pickup/delivery sites and disposal route on

Government Property, the contractor shall keep the area adjacent to the containers clean of debris. Clean and perform maintenance on containers as necessary.

TOOLS AND TOOL CONTROL

All tools will be subject to being inventoried entering and exiting the institution by a Bureau of

Prisons employee.