SOW Wilmington Final.doc

Department of Veterans Affairs CLC Addition for Modernization

Wilmington, DE VA Medical Center

1601 Kirkwood Highway

Wilmington, DE 19805

A/E Scope of Work

For

CLC Addition for Modernization Project No. 460-323

Contents

4I.

Communications

4A.

Facilities Services

4II.

Scope of Work

4A.

General Overview

4B.

Project Specifics

5C.

Other Specifics

6III.

Other Services Included in Contract

6A.

Site Investigations

6B.

Sustainable Design and Energy Reduction

6C.

Environmental/Occupational Safety and Health (EOSH)

7D.

Specification Requirements

8E.

SOLICITATION SUPPORT SERVICES (OPTION)

8F.

Construction Period Services (Option Items)

9IV.

Commissioning

11V.

Design Submission Requirements and Schedule

11A.

Preliminary Design Submission Requirements

111.

Site Analysis Report

112.

Schematic Design

11B.

Final Design Submission Requirements

111.

35% Submission Requirements

112.

65% Submission Requirements

123.

95% Submission Requirements

124.

100% Submission Requirements

135.

Contract Documents (CD) Submission Requirements

14C.

Design and Review Schedule

15VI.

Materials to be Furnished to A/E by VA

15VII.

Technical References

16VIII.

SOW Attachments

17SOW Supplement A – Preliminary Design Report

18SOW Supplement B – 35% Submission Requirements

19SOW Supplemen C –65% Submission Requirements

20SOW Supplemen D – 95% Submission Requirements

21SOW Supplement – 100% Submission Requirements

22SOW Supplement F – Contract Documents (CD) Submission Requirements

23SOW Supplement G – Department of Veterans Affairs A/E Regulations Asbestos Abatement

26SOW Supplemen G-1 – Department of Veterans Affairs A/E Regulations Asbestos Abatement

I. Communications

A. Facilities Services

VA Medical Center

1601 Kirkwood Highway

Wilmington, DE 19805

Attn: Jermaine Best, Chief Engineer

Office: 302-994-2511 ext. 4098 II. Scope of Work

A. General Overview

The existing CLC space on the ground floor (Building 17) is currently comprised of dual patient rooms, two nurse’s stations, kitchen, an activity room, library, and a multipurpose room. This building is approximately 36,279 square feet. With the demand increase for our veteran population and the need for long term care for our aging veterans, the expansion of our CLC is a necessity. This project will create an additional 16,000 new net square foot and renovate approximately 1,000 Sq. ft at the tie-in point (Patient library).

The new proposed expansion will be built to accommodate the latest design requirements of VA’s CLC small house design consisting of single patient rooms incorporating cultural transformation, and an interior design scheme this is more of a home like atmosphere. This design shall also provide patient with more privacy, storage and offer palliative care treatment. The design must comply with all VA criteria as well as applicable Building codes and standards. The consultant shall provide all architectural and engineering services as defined to accomplish complete contract drawings, specifications, technical reports and cost estimates..

B. Project Specifics The site analysis is the first phase of the design process, wherein the A/E will assess the existing condition of the CLC and proposed expansion space. The following information shall be outlined for each solution, at a minimum:

· Anticipated issues and proposed solutions

· Extent of site preparation required, including but not limited to demolition of existing structures, structural, geotechnical evaluation, and utility work.

· Recommended construction phasing to limit the disturbance of existing facility activities and construction projects

· Impact to existing hospital operations.

· Estimated total cost of demolition, construction, and renovation Schematic design is the second phase of the design process, wherein the scope of the project becomes clearly defined and the basic requirements of the project are established through the application of VA criteria, applicable codes, and standards. The schematic design will include a detailed cost estimate and schematic drawings that are sufficiently complete to clearly define the scope as described in this document and the basic requirements of the project. Also required for schematic design is a list of all specifications needed for this project taken from the VA master Construction Specification list.

Design Development is the third phase of the design process, wherein the design of all building systems progresses until a final design is accepted and Contract Documents are submitted to the VA. This phase will commence if and only if the schematic design is approved by the facility and an NTP is issued to continue with design development.

Additional information regarding other specifics of the scope of work, other services included in this contract, submission requirements and schedule is provided in the paragraphs to follow.

C. Other Specifics

1. A/E to attend and record minutes for each Project Design Team and submission review meeting. Minutes will be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting.

2. Architectural and interior design to be closely coordinated with the Contracting Officer’s Representative (COR), end user and the VA’s interior designer.

3. A/E to include deduct alternates in the contract documents to account for a minimum of 10% of the project estimate.

4. A/E to plan all phasing of work in coordination with Hospital staff in order to minimize down-time to areas served by the equipment identified for replacement.

5. Construction Waste Management, Specification 01 74 19 is to be included.

6. Fire Safety Peer Review. A/E shall utilize the services of the Network 4 contracted Fire and Safety Engineer to conduct a fire and life safety peer review of the project. VA to fund Fire and Safety review services. However, A/E shall provide the COR with a complete copy of the 75% documents for submission to the consulting firm at no additional fee to the VA. The contracted Fire and Safety Engineer will return comments to both the A/E and the VA Project Engineer prior to the corresponding review meeting. A/E shall incorporate all required changes into the design at no additional fee to the VA.

7. AE shall follow all applicable guidelines outlined in the VA Physical Security Design Manual for Mission Critical Facilities (see Attachment 1 – VA Mission Critical Facility – CLC Addition for Modernization)

8. This design shall also incorporate the VHA Electronic Health Record Modernization Infrastructure requirements for telecommunication spaces. OIT Infrastructure Standards for telecommunications Spaces has been attached for guidance (see Attachment 3 – OIT Telecomm Spaces – CLC Addition for Modernization).

9. All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov. The A/E will follow VA design guides and provide revised and improved specifications based on the VA standard specifications.

III. Other Services Included in Contract A. Site Investigations

EXPECTATION: A/E will perform site visits as necessary to survey existing conditions.

The following investigative work shall be included within the scope of this project:

1. Provide any civil, structural, geotechnical, architectural, electrical, plumbing, mechanical and asbestos investigative work including interior and exterior site work, of both existing and designed systems necessary to ensure the accuracy of the design.

2. Prepare any measured drawings of existing systems of the facility required to ensure the accuracy of design.

3. Provide a Certified Industrial Hygienist (CIH) to evaluate the impacted building areas for asbestos. Wilmington VA has an asbestos survey which will need to be verified.

4. Provide a CIH to evaluate the impacted building areas for lead based paint.

5. The A/E shall field verify all dimensions. A/E shall field verify every aspect that relates to the project. Coordinate site visits with the Project Engineer.

Note: Information including drawings and other documentation provided to the A/E are used for reference only. All additional References and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov. AutoCAD background drawings will be provided by the VA upon request.

B. Sustainable Design and Energy Reduction

EXPECTATION: All designs shall be in accordance with sustainable design and energy reduction.

1. Federal mandates require all Federal government construction projects to comply with sustainability and energy reduction requirements. To this end, the VA is committed to the “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings”.

2. In the event the project design cannot achieve LEED status, life-cycle costing should be used to determine viable energy reduction goals, as scope and budget permit. Where the Mandates are not achievable, written justification must be provided.

3. Firms that are selected to design VA projects should already have demonstrated their sustainable design capabilities through the VA selection process. They will find the criteria and procedures in the VA’s Sustainable Design and Energy Reduction Manual as a baseline for developing the design according to the unique conditions that each project represents.

C. Environmental/Occupational Safety and Health (EOSH)

EXPECTATION: All projects and project designs shall contain language that addresses all applicable EOSH requirements.

1. Regulatory Compliance – EOSH requirements for work performed at the above location can be found in:

a. Volume 29 of the Code of Federal Regulations, Part 1910 – Occupational Safety for General Industry

b. Volume 29 of the Code of Federal Regulations, Part 1926 – Occupational Safety for The Construction Industry

c. Volume 40 of the Code of Federal Regulations – Protection of The Environment

d. Volume 49 of the Code of Federal Regulations, Part 397 – Transportation of Hazardous Materials

e. Title 7 of the Delaware Code – Conservation

f. Title 16 of the Delaware Code – Health and Safety

2. Specifications

a. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications must be used as the basis for project designs.

b. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to, the following:

· SECTION 01 00 00 – General Requirements

· SECTION 01 57 19 – Temporary Environmental Controls

· SECTION 01 74 19 – Construction Waste Management

· SECTION 02 82 11 – Traditional Asbestos Abatement

· SECTION 02 82 13.13 – Glove bag Asbestos Abatement

· SECTION 02 82 13.19 – Asbestos Floor Tile and Mastic Abatement

· SECTION 02 82 13.31 – Asbestos Transit Abatement

· SECTION 02 82 13.41 – Asbestos Abatement for Total Demolition Project

· SECTION 02 83 33.13 – Lead-Based Paint Removal and Disposal

D. Specification Requirements

EXPECTATION: It is the expectation of the VAMC that construction specifications will be accurate, detailed, and grammatical. All specifications shall be reviewed by the A/E, prior to submission, for the following issues:

1. The article numbers for General Requirements articles must be validated and consistent throughout construction documents. (i.e., Article 1.8 Infection Prevention Measures may be called 1.7 Infection Prevention Measures, or the referenced article is missing from the General Requirements entirely.)

2. Incomplete editing (i.e., // marks or [ ] brackets). Any missing information needs to be inserted and/or the editing marks deleted.

3. Spec Writer Notes must be deleted from the final document.

4. Paragraph must be numbered with consistent format and sequentially.

5. Spec sections shall be numbered using the current format of “22 05 12” rather than “220512.”

6. Spec section titles shall be validated against the VA Master Specs and shall match the list of specs in the Table of Contents.

7. Acronyms shall be spelled out in full followed by the acronym in parentheses the first time it is used. The acronym may be used thereafter.

8. Brand Name Only:

a. Must be justified by the spec writer & approved by the CO if under $700K and approved by the HCA if over $700K. (Justification & Approval must be posted along with the solicitation.) Justification must include a description setting forth those salient physical, functional, or other characteristics of the referenced product which are essential to the minimum needs of the Govt.

9. Brand Name or Equal: (It is often difficult to tell whether a product specified is brand name or equal or brand name only, especially if the spec says the product is the “basis of design” and does not include “or equal” after the brand name).

a. “Or Equal” must follow the brand name.

b. Solicitation should list all the known acceptable brand name products.

c. Must include a description in the solicitation setting forth the salient physical, functional, or other characteristics of the referenced products which are essential to the minimum needs of the Government.

d. The spec writer must provide a justification to the CO for use of brand name only.

E. SOLICITATION SUPPORT SERVICES (OPTION)

a. AE shall provide solicitation support services during the construction period’s solicitation phase.

b. Pre-bid site visit to include meeting and project walk around. This is the meeting where contractors are invited to the job site to visually inspect the construction site in order to accurately develop a construction bid package.

c. The AE shall be available during this entire site visit to assist the VA in answering any contractor questions. All questions shall be logged by the AE and will be submitted in writing by the contractor to the Contracting Officer. Responses may not be provided verbally onsite.

d. Answer any technical questions/requests for information (RFI) received from contractors over the duration of the solicitation, including questions asked during the site visit.

e. Questions from contractors may come at multiple times and cover several or a few questions over the course of the solicitation period. Technical question responses will be provided to the Contracting Officer who will distribute the information via amendment to the solicitation.

f. Answers to RFIs will be required from the AE within five (5) calendar days of the date the questions are sent to the AE from either the project COR or CO. An alternate response period may be submitted for review, however, unless approved by the CO and COR, the AE is required to comply with the five (5) calendar day requirement.

g. Throughout the solicitation period, the AE shall provide addenda as necessary if required to revise specs and drawings.

In response to any technical questions and/or addenda issued during the solicitation period, the AE shall provide any final revisions to the 100% FC CD as part of the construction contract. These documents shall be labeled Final Construction

F. Construction Period Services (Option Items) EXPECTATION: The A/E is expected to provide the following services during the construction period.

1. Review all material submittals, shop drawings, test reports, etc. and provide recommendations to the VA within five (5) calendar days upon request.

2. Review and provide replies to contractor generated RFI’s when required by the project manager within five calendar days.

3. Modification Requests: Modification requests shall be submitted within seven (7) calendar days of submittal to the A/E. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an IGCE for the modification, as requested. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes.” All documents in any of the electronic formats listed above. Note - If major modification, VA will provide additional time and document format guidance.

4. A/E shall provide prompt response (no longer than five calendar days) when contacted by the COR to review and provide analysis of change orders and costs.

5. Make site visits on request of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA. A/E shall provide a total of twenty eight (28) site visits as a minimum when requested by the CO or COR. Site visits should coincide with scheduled construction progress meetings to ensure AE participation. Please include a price for additional site visits should they be desired. Note, these site visits are for construction period services only. Design period services, including but not limited to Project Design Team Meetings and site surveys, are not included in this count as they are required to complete a proper design.

6. Participate in partial and/or final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

7. Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-builts to AutoCAD 2019 and provide a set of updated as-builts on CD within 30 days to the Project Engineer.

8. The A/E shall review the Contractor's requests for information and cost proposals for construction change orders when requested by the COR. The A/E's reply regarding his/her review of cost proposals and his/her recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Request for Proposals for anticipated changes IV. Commissioning

1. Provide a Commissioning Agent to plan, schedule, and coordinate the commissioning team.

2. The Commissioning Agent Shall Organize and lead the commissioning team.

3. Prepare the commissioning plan.

4. Review and comment on selected submittals from the contractor for general conformance with the construction documents. Review and comment on the ability to test and operate the system and/or equipment, including providing gauges, controls, and other components required to operate, maintain, and test the system. Review and comment on performance expectations of systems and equipment and interfaces between systems relating to construction documents.

5. At the beginning of the construction phase, conduct an initial construction phase coordination meeting for the purpose of reviewing the commissioning activities and establishing tentative schedules for operation and maintenance submittals; operation and maintenance training sessions; TAB Work; Pre-Functional Checklists, Systems Functional Performance Testing; and project completion.

6. Convene commissioning team meetings for the purpose of coordination, communication, and conflict resolution; discuss status of the commissioning processes. Responsibilities include arranging for facilities, preparing agenda and attendance lists, and notifying participants. The Commissioning Agent shall prepare and distribute minutes to commissioning team members and attendees within five workdays of the commissioning meeting.

7. Observe construction and report progress. Observe systems and equipment installation for adequate accessibility for maintenance and component replacement or repair, and for general conformance with the Construction Documents.

8. Prepare project specific Pre-Functional Checklists and Systems Functional Performance Test procedures.

9. Coordinate Systems Functional Performance testing Schedule with the contractor.

10. Witness Selected system startups.

11. Verify selected Pre-Functional Checklists completed and submitted by the Contractor.

12. Witness and document Systems Functional Performance Testing.

13. Compile test data, inspection reports, and certificates and include them in the systems manual and commissioning report.

14. Review and comment on operation and maintenance (O&M) documentation and systems manual outline for compliance with the Contract Documents. Operation and maintenance documentation requirements are specified in Paragraph 1.25, Section 01 00 00 GENERAL REQUIREMENTS.

15. Review operation and maintenance training program developed by the Contractor. Verify training plans provide qualified instructors to conduct operation and maintenance training.

16. Prepare commissioning Field Observation Reports.

17. Prepare the Final Commissioning Report. Return to the site at 10 months into the 12 months warranty period and review with facility staff the current building operation and the condition of outstanding issues related to the original and seasonal Systems Functional Performance Testing. Also interview facility staff and identify problems or concerns they have operating the building as originally intended. Make suggestions for improvements and for recording these changes in the O&M manuals. Identify areas that may come under warranty or under the original construction contract. Assist facility staff in developing reports, documents, and requests for services to remedy outstanding problems.

18. Assemble the final commissioning documentation, including the Final Commissioning Report and Addendum to the Final Commissioning Report.

V. Design Submission Requirements and Schedule A. Preliminary Design Submission Requirements

1. Site Analysis Report

· Checklist of Requirements for the Site Analysis Report Submission (SOW Supplement A).

· Anticipated issues and proposed solutions

· Extent of site preparation required, including but not limited to demolition of existing structures, civil, structural, geotechnical and utility work

· Identify all phasing requirements for construction to minimize impact on medical center operations

· Preliminary estimated total cost of demolition and construction

2. Schematic Design

· Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (Schematic Design Development)

· Identify Working Drawings scope within construction budget

· Identify impact of existing asbestos (SOW Supplement G)

· Develop plans to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code B. Final Design Submission Requirements

1. 35% Submission Requirements

· Checklist of Requirements for the 35% Design Development Submission (SOW Supplement B)

· Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (35% Design Development)

· Identify Working Drawings scope within construction budget

· Identify impact of existing asbestos (SOW Supplement G)

· Develop plans and marked up specifications to the 35% level, as determined by the COR, to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code

· Identify all design calculations

· Identify all existing utilities and utility requirements

· Identify all potential bid deduct alternatives

· Identify all phasing requirements for construction to minimize impact on medical center operations

· Design all finishes, required submittals

2. 65% Submission Requirements

· Checklist of Requirements for the 65% Design Development Submission (SOW Supplement C)

· Address all comments from the 35% Design review.

· Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (65% Design Development)

· Identify Working Drawings scope within construction budget

· Finalize impact of existing asbestos (SOW Supplement G)

· Develop plans and marked up specifications to the 65% level, as determined by the COR, to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code

· Identify all design calculations

· Identify all existing utilities and utility requirements

· Identify all potential bid deduct alternatives

· Identify all phasing requirements for construction to minimize impact on medical center operations

· Design all finishes, required submittals

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Present energy modeling and financial impacts using various types of windows for consideration.

· Develop Infection Control Risk Assessment (VA EC-43)

3. 95% Submission Requirements

· Checklist of Requirements for the 95% Design Development Submission (SOW Supplement D)

· Address all comments from the 65% review

· Define the design elements based on the selected option and submit all information required by VA Program Guide PG-18-15 (95% Design Development)

· Identify Working Drawings scope within construction budget

· Finalize impact of existing asbestos (SOW Supplement G)

· Develop plans and marked up specifications to the 95% level, as determined by the COR, to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code

· Identify all design calculations

· Identify all existing utilities and utility requirements

· Identify all potential bid deduct alternatives

· Identify all phasing requirements for construction to minimize impact on medical center operations

· Design all finishes, required submittals

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Present energy modeling and financial impacts using various types of windows for consideration.

· Develop Infection Control Risk Assessment (VA EC-43)

· A/E shall utilize the services of the Network 4 Fire and Safety Consulting firm to conduct a fire and life safety peer review of the project. The A/E shall provide the Project Engineer with a complete copy of the 95% documents for submission to the consulting firm. The designated firm will return comments to both the A/E and the VA Project Engineer prior to the corresponding review meeting.

4. 100% Submission Requirements

· Checklist of Requirements for the 100% Design Development Submission (SOW Supplement E)

· Address all comments from the 75% review

· Develop plans and marked up specifications to the 100% level, as determined by the COR, to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code

· Design all finishes, required submittals

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Revise and update cost estimate

· Preparation of project scope for advertisement and account for any bid deduct alternatives developed in the 75% design submission

· Finalize all design calculations

· Finalize all potential bid deduct alternatives

· Finalize all phasing requirements for construction

· Finalize Infection Control Risk Assessment (VA EC-43)

· Address all comments from the VISN Safety and Fire Protection Review

5. Contract Documents (CD) Submission Requirements

Submit a complete set of contract documents containing all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA. The checklist of Requirements for the Contract Document Submission Requirements (SOW Supplement F) must be included in the package.

C. Design and Review Schedule EXPECTATION: Review packages to be received by the VA on the noted day (calendar days after Notice of Award) or earlier. A/E will be required to attend and record minutes for each Project Design Team (PDT) Meeting. Minutes will be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting.

The A&E shall perform work according to the schedule shown below. The A&E is also responsible for following specification Section 01 32 16.10 Architectural and Engineering CPM Schedules, (see Attachment 2 – 01321601 – Architectural and Engineering CPM Schedules – Wilmington). If a due date on the timeline below falls on a Holiday or Weekend, the submittal shall be due the following business day. The remaining timeline will not be shifted to accommodate Holidays or Weekends.

for Event

The Construction Period Services (Optional Line Items) shall be performed for the length of time between the time the option(s) are exercised and acceptance of Construction Completion. The VA has 365 calendar days from final acceptance of the design to exercise the option(s) for Construction Period Services.

VI. Materials to be Furnished to A/E by VA The following materials shall be furnished to the A/E upon request:

1. Prints of the station utility drawings and building floor plans. The accuracy of these drawings is not guaranteed and shall be used only for general information. Actual conditions must be field verified by the A/E. AutoCAD drawings are available on the web with approval.

2. Copies of the Master Construction Specifications list and each separate section are available at http://www.cfm.va.gov.

3. Guidelines for identifying the project drawing titles and numbers.

VII. Technical References Additional information regarding general contract items, A/E submission instructions, design criteria, design manuals, specifications and other applicable documents are available online at http://www.cfm.va.gov/til/.

The VA Technical Information Library (TIL) available at http://www.cfm.va.gov/til/index.asp is managed by the VA Office of Construction and Facility Management and is the master repository for all VA Numbered Standards for Construction to include design and construction specifications, procedures, standard details, BIM/CAD standards, equipment guides, space planning and design guides. The documents of the TIL shall be the minimum design criteria for all VA projects performed in the construction of new facilities and the modernization, alteration, addition, or improvement of its real property. All design documents shall be developed in accordance with the following listed Department of Veterans Affairs References, with special emphasis on items in bold:

VIII. SOW Attachments Attachment 1 – VA Mission Critical Facility - Wilmington Mental Health

Attachment 2 – 01321601 – Architectural & Engineering CPM Schedules

Attachment 3 – OIT Infrastructure Standard for Telecomm Spaces

Attachment 4 – Building 1- Ground Floor MEP Drawings

Attachment 5 – Building 1 Ground Floor Architecture Drawings

Attachment 6 – Building 1 Structural Drawings

Attachment 7 – Wilmington Site Plan Attachment 9 - Post Award Specs-Drawings Review Checklist

SOW Supplement A – Preliminary Design Report

Deliver the following (labeled with Preliminary Design Report) and include this SOW Supplement as a checklist with your submission:

· 3 copies of a narrative report addressing items listed in the design requirements and any ADVANCE \U 0.0additional A/E recommendations. The report should include recommended construction phasing based upon discussions with the program manager, anticipated issues and proposed solutions, extent of site preparation required and estimated total cost of demolition and construction. Also include any design calculations or analysis and documentation of the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall also contain sample catalog cut sheets of new equipment to be installed in the design. Shall include IH Report - Task 1 as per SOW Supplement F and F1.

SOW Supplement B – 35% Submission Requirements

Deliver the following (labeled with 35% Design Development Document Submission) and include this SOW Supplement as a checklist with your submission:

· 2 copies of a narrative report forwarding the design development 35% submission addressing items listed in the design requirements and any ADVANCE \U 0.0additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall also contain sample catalog cut sheets of new equipment to be installed in the design. Shall include IH Report - Task 1 as per Supplement G and G1.

· 1 full-sized and 2 half-sized sets of all drawings updating all previous comments required by project, produced on ADVANCE \U 0.0AutoCAD 2019 or later software.

· 2 copies of updated itemized cost estimate by spec section and trade (labor, material and equipment)

· 1 copy of custom edited VA Master Specifications of sections to be used for this project and ADVANCE \U 0.0a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 1 copy of drawings in AutoCAD 2019 or newer, Revit BIM model and in .pdf format and specifications in Microsoft Word on (CD)

SOW Supplement C –65% Submission Requirements

Deliver the following (labeled with 65% Design Development Document Submission) and include this SOW Supplement as a checklist with your submission:

· 2 copies of a narrative report forwarding the design development 65% submission addressing items listed in the design requirements and any ADVANCE \U 0.0additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall contain sample catalog cut sheets of new equipment to be installed in the design. Report shall include energy modeling reports with financial impacts of various window types. Shall include IH Report - Task 1 as per SOW Supplement G.

· 1 full-sized and 2 half-sized sets of all drawings updating all previous comments required by project produced on AutoCAD 2019 or later software.

· 2 copies of updated itemized cost estimate by spec section and trade (labor, material and equipment).

· 1 copy of custom edited VA Master Specifications of sections to be used for this project and ADVANCE \U 0.0a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 2 copies of Infection Control Risk Assessment.

· 1 copy of drawings in AutoCAD 2019 or newer, Revit BIM model and in .pdf format and specifications in Microsoft Word on (CD).

· 1 additional copy each of the custom edited VA Master Specifications and drawings as specified above are to be delivered to a third party fire and life safety firm on the same dates as delivered to the Project Manager. A letter of transmittal signifying delivery will be forwarded to the Project Manager. A/E shall utilize the services of the Network 4 Fire and Safety Engineer, to conduct a fire and life safety peer review of the project throughout the design. Comments resulted from the peer review shall be incorporated into the design at no additional cost.

SOW Supplement D – 95% Submission Requirements

Deliver the following (labeled with 95% Design Development Document Submission) and include this SOW Supplement as a checklist with your submission:

· 2 copies of a narrative report forwarding the design development 95% submission addressing items listed in the design requirements and any ADVANCE \U 0.0additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall contain sample catalog cut sheets of new equipment to be installed in the design. Report shall include energy modeling reports with financial impacts of various window types. Shall include IH Report - Task 1 as per SOW Supplement G.

· 1 full-sized and 2 half-sized sets of all drawings updating all previous comments required by project produced on AutoCAD 2019 or later software.

· 2 copies of updated itemized cost estimate by spec section and trade (labor, material and equipment).

· 1 copy of custom edited VA Master Specifications of sections to be used for this project and ADVANCE \U 0.0a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 2 copies of Infection Control Risk Assessment.

· 1 copy of drawings in AutoCAD 2019 or newer, Revit BIM model and in .pdf format and specifications in Microsoft Word on (CD).

SOW Supplement E – 100% Submission Requirements

Deliver the following (labeled with 100% Design Development Documents Submission) and include this SOW Supplement as a checklist with your submission:

· 2 copies of a narrative report forwarding the design development 100% submission addressing items listed in the design requirements and any ADVANCE \U 0.0additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis, document the dates, times, places, names of surveyors, existing conditions of systems surveyed, all field observations, as well as A/E design recommendations. Report shall also contain sample catalog cut sheets of new equipment to be installed in the design. Shall include IH Report - Task 1 as per SOW Supplement F.

· 1 full-sized and 2 half-sized sets of all drawings updating all previous comments required by project produced on AutoCAD 2019 software.

· 2 copies of updated itemized cost estimate by spec section and trade (labor, material and equipment).

· 1 copy of custom edited VA Master Specifications of sections to be used for this project and ADVANCE \U 0.0a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 2 copies of the Infection Control Risk Assessment.

· 1 copy of drawings in AutoCAD 2019 or newer, Revit BIM model and in .pdf format and specifications in Microsoft Word on (CD).

SOW Supplement F – Contract Documents (CD) Submission Requirements

EXPECTATION: Submit complete bid document for final review prior to solicitation. Continue to submit bid documents until all changes are incorporated by the A/E for final signature prior to solicitation. Upon approval, duplicate copies as required.

Deliver the following (labeled with Contract Documents Submission) and include this SOW Supplement as a checklist with your submission:

· 1 copy of the Cover Sheet (AutoCAD) for final VA signatures.

· 1 full-sized and 2 half-sized sets of all drawings updating all previous comments required by project, produced on AutoCAD 2019 or later software – for final VA review. If approved, final sets to be submitted with signed off cover sheet.

· 2 copies of final project specification (both bound) prepared in Microsoft Word software. Include a master submittal list in the specifications.

· 2 CDs containing

· All drawings in AutoCAD 2019 or newer and in .pdf file

· Complete Revit BIM Model

· All specifications in Microsoft Word

· Submittal Spreadsheet – identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

· Upon signature approval, provide 3 sets of final Contract Documents (complete with VA signed Cover Sheet). Provide two ½ size sets of final drawings.

WILMINGTON, DE

SOW Supplement G – Department of Veterans Affairs A/E Regulations Asbestos Abatement

I. The A/E shall hire a Certified Industrial Hygienist (CIH) Consultant to assist in the assessment and design for asbestos abatement.

II. The CIH shall meet the following minimum qualifications:

a. Be certified by the American Board of Industrial Hygienists in Industrial Hygiene-Comprehensive.

b. Have asbestos abatement experience in assessment, design, abatement, construction monitoring and decontamination clearance.

c. His office to be as close as possible to the project location, so that he will be available to the COR during construction on an on-call basis with a response time of one day.

d. Will have support staff and back-up capacity to provide adequate level of support to the COR throughout construction.

III. The scope of work for the A/E with his CIH consultant is as follows:

a. Preliminary (35%) Design Task 1: Review building records and interview station personnel for detection of trade name material used for the construction of the buildings, which are known to contain asbestos. Perform a visual inspection of the areas impacted and develop a sampling strategy that will yield statistically viable conclusions on extent of asbestos present. Perform this task at the first preliminary submittal and notify VA on results at 100% submission.

b. Final (65, 95 and 100% Reviews) Design Task 2: Collect bulk suspected asbestos samples and utilize the services of a testing lab accredited by the American Industrial Hygienists Association.

Upon receiving the results determine adequacy for an assessment report. Any samples requiring further clarification, utilizing scanning electron microscopy (SEM), need to be contracted to a qualified laboratory for sample analysis. If additional samples are required, take such samples at this stage so that the maximum detection of asbestos can be achieved. This service (bulk sampling) will be at no cost.

Task 3: Prepare an exposure assessment report on only the impacted areas of the modification project. Include the following information:

i. Describe the impacted areas by sketches, room names or other means. Show or describe the location of each sample taken, its composition and identification number.

ii. Classify each impacted space as “Major Abatement” “Minor Abatement” or “No Abatement” areas. A “Major Abatement” area requires full protective measures (sealing off, change room, shower room, etc.), and all asbestos must be removed within the limits of the area. A “Minor Abatement” area can be decontaminated with one or more applications of the ‘glove and bag” approach. A “No Abatement” area requires no abatement work.

iii. For each “Major Abatement” area, provide quantity and cost estimates of all asbestos within the limits of the area. Quantities to be in linear feet of pipe and square feet of ceilings and walls. The cost to be derived from the quantities multiplied by a unit price.

iv. For each “Minor Abatement” area, provide the description, size and location of each element to be decontaminated and a cost estimate.

v. Provide summary of the square feet of floor space for all abatement areas, the total linear and square feet of asbestos to be abated, the total cost of abatement and a preliminary schedule of completion. Include in the cost estimate any cost for decontamination.

vi. Provide an assessment on the impact of abatement on building sub-systems such as ceilings, lights, walls, carpets, pipes and equipment. Provide room-by-room description and estimated quantities of impacted items to be placed (number of lighting fixtures, square feet of ceiling, etc.) and a summary of these quantities. Provide a cost estimate for all impacted items.

vii. Provide a cover statement signed by both the A/E and the CIH consultant. The statement shall be in accordance with the “Sample Cover Statement” provided by the VA, as part of the A/E package.

viii. Submit the report at the 65% Design Review Submission.

Task 4: Prepare drawings and specifications for the asbestos abatement work reflecting the assessment report. The drawings shall be separately identified from the rest of the drawings, be 1/8” scale plans and shall provide as a minimum the following information.

ix. For each “Major Abatement” area show the limits of sealing off, the location and quantities of asbestos material, the arrangements for auxiliary rooms, such as change room, shower room, etc., transportation to the loading platform.

x. For each “Minor Abatement” area show on plans the exact location type and length of pipe element to be abated by the “glove and bag” approach and any other abatement features.

xi. Provide details, sections, notes and any other information that are necessary for complete bid documents.

xii. Prepare project specifications by editing and modifying the VA master specifications on asbestos abatement.

xiii. Provide the drawings and specifications for the restoration of the impacted building sub-systems as an integral part of the overall project design. Provide for replacing of removed asbestos insulation with acceptable non-asbestos insulation, replacing contaminated carpets, replacing old contaminated light fixtures and replacing partially torn down plaster ceilings.

xiv. The submittals of the working drawings for abatement shall coincide with the submittals for the working drawings of the modification project.

xv. Provide an integrated phasing showing how the abatement and the general modification work will be executed. Provide some reasonable cushion between each abatement phase and the following general construction phase to allow for unforeseen delays in abatement completion.

Task 5: Assist VA to determine whether the abatement sub-contractor meets qualification requirements.

Excluded from the scope of work (to be completed by others):

Provide onsite continuous monitoring during construction of the performance of the abatement sub-contractor. Check and approve the set-up for each “Major Abatement” area, check the standard operating procedure of the abatement contractor, continuously monitor air contamination inspections to ensure compliance with specifications and drawings, and monitor access/egress into containment areas. Determine abatement of asbestos discovered during construction and advise the COR on time and cost for such abatement.

Perform the final inspection and testing at the end of the abatement work on the area and if the results are satisfactory, release the space to the general contractor for general work.

At the end of all abatement work, a compliance certificate signed by both the CIH and the A/E shall be issued. The compliance certificate shall be in accordance with the “Sample Certificate” provided by the VA in the A/E package.

WILMINGTON, DE 19805

SOW Supplement G-1 – Department of Veterans Affairs A/E Regulations Asbestos Abatement

1. The enclosed Asbestos Assessment Report for has been prepared, as part of Project # and covers the following buildings . I certify that I have surveyed each of the buildings or areas in my contract, have interviewed station personnel and have supervised technicians for the examination of available records related to the buildings.

2. Based on the information gathered through the above activities and on the expected extent of the renovation as explained to me by of the A/E firm on this project, I have devised a sampling plan and I have supervised the trained Industrial Hygiene Technicians during the collection of the samples.

3. I have selected a qualified analytical laboratory for the analysis of the samples and I have evaluated the sampling results to ensure that statistically viable results on asbestos hazards were available for all buildings involved.

4. Bases on the above information, I have prepared the attached Asbestos Hazard Assessment Report. This report reflects the best-known abatement technology, the Asbestos Management Policy for the Department of Veterans Affairs Construction Projects and all applicable regulations.