SOW Welding 2020.pdf

OCCUPATIONAL TRAINING PROGRAM PROVIDER STATEMENT OF WORK

(AOE Funded Occupational Education Programs)

Subject

Federal Prison Camp Duluth, Minnesota intends to make a single award to a post-secondary institution, vocational training or industry-based school that will be responsible for providing instruction in Welding Diploma. Successful completion of the training program must qualify inmates for at least entry-level employment in a specified field upon release.

Place of Performance

Academic instruction will be provided in classrooms at the accredited college awarded the contract.

The accredited college must be in a 20 mile radius of the Federal Prison Camp Duluth, Minnesota.

For each Contract performance period, the Contractor shall be responsible for providing a certificate program for FPC Duluth. Invoices for payment shall be submitted to:

FPC Duluth Attn: Business Office 4464 Ralston Drive Duluth, MN 55811 or DTH/BusinessOffice~@bop.gov

Schedule

The Contractor shall provide a certificate program FPC Duluth. The certificate program for the contract period of performance must run concurrently and must begin on October 1st (or date of award) and be completed no later than September 30th of the following year. Offerors are encouraged to submit a proposed schedule which rotates instructors/classes/dates/times. The proposed schedule should include class/semester dates/times and add/drop dates for the Institution.

Academic instruction will generally be performed Monday through Friday from 9:00 A.M. through 2:00 P.M., except for Federal Holidays. Specific days and hours and/or instruction during other hours and/or on weekends may be included but are subject to the mutual agreement of both parties.

Changes in the schedule resulting from FPC Duluth security issues will be subject to the mutual agreement of both parties only. The Contractor shall be entitled to be reimbursed for reasonable costs incurred as a result of schedule changes necessitated by the FPC Duluth.

In the event of any instructor's absence, the contractor shall provide replacement coverage. If the contractor fails to provide coverage, the Government may seek contractual remedy.

Education and Qualifications

The contractor shall not be a self-employed individual or individual employed by a post-secondary institution. The contract must be between Federal Prison Camp Duluth and [post-secondary institution, vocational training school or industry-based school].

The occupational education program must fall under the provider’s umbrella of accreditation and lead to transferrable credits resulting in a college certificate, A.A., A.A.S. or A.S. degree. Industry-accepted certification is also acceptable. Providers must be accredited by a recognized accrediting mailto:DTH/BusinessOffice%7E@bop.gov agency. If required for employment, certification tests from outside organizations may be administered to individual inmates upon completion of a specific occupational education program.

However, the individual skill competency certification will not replace the training program’s overall accreditation.

The occupational education program must lead to a college certificate, A.A., A. S., A.A.S. or industry-recognized certificate qualifying inmates for at least an entry-level position of employment.

Credits earned from the college certificate, A.A., A.S., or A.A.S. must be transferrable to a four-year college.

Four-year degree programs and programs in liberal arts/general studies are not authorized, although limited and specific courses of a liberal arts/general studies nature may be permitted if directly related to preparation for a specific occupation or vocation.

Supplies and Equipment

The contractor will provide the following supplies, equipment, and curriculum materials: Materials customarily provided to students for each course.

The contractor will make recommendations to the Supervisor of Education pertaining to the selection and purchase of additional supplies and equipment.

The institution will provide the following supplies, equipment, and curriculum materials: One set of textbooks and workbooks for 9 students at FPC Duluth for each contract performance period.

Textbooks shall be utilized from one class to the next, and one contract performance period to the next until there is an edition change. Textbooks, workbooks and other materials in excess of the quantities set forth herein which are lost, misplaced, confiscated or destroyed will be replaced at FPC Duluth’s expense.

Method of Performance

Off-site academic instruction. Techniques may include but are not limited to demonstration, lecture, videos, hands-on practical experience, homework assignments, etc.

Scope of Performance

The Contractor shall provide a Post-Secondary Education Program in which satisfactory completion of 15-30 college credit hours will yield a Certificate in Basic Welding to qualified students at FPC Duluth, during each contract performance period. The offeror shall provide services in accordance with the requirements of this solicitation for 9 students at FPC Duluth. Services shall include the provision of off-site academic instruction and appropriate academic advisement, Instructional/course materials, course registration, assessment testing, record-keeping, textbooks, certificates of completion and all services and materials customarily provided to college level students and applicable to the inmate population at FPC Duluth.

Student Placement: Each student will be required to complete mandatory literacy requirements and show proof of a high school diploma or equivalent prior to being considered for placement in the program (testing). Qualified students must satisfactorily complete Contractor placement/testing requirements prior to being enrolled in the program. In the event that a student is dis-enrolled prior to completion of the certificate program, subject to mutual agreement of both parties, the FPC Duluth may enroll another student in the dis-enrolled student's place on a one-for-one basis. Students "substituted" in this manner shall be subject to all other student placement requirements. In addition, substituted students must be added before add/drop dates specified in the course schedule. Auditing of classes will not be permitted.

Provision of services will require frequent and unsupervised contact with inmates. The inmates eligible for this program have been classified by the Bureau of Prisons as minimum security.

Inmates designated with this security classification have Bureau of Prisons approval to transport themselves in a Bureau of Prisons issued vehicle to/from the contractor’s facility. The inmate students will not be accompanied by a Bureau of Prisons staff member.

Official Transcripts: The Contractor shall provide one copy of an official transcript to each inmate who completes the certificate program - along with a certificate of completion. Students who do not complete the program will be provided with one copy of an unofficial transcript upon request of the

SOE.

Official Points of Contact: The Contractor shall designate an official Point of Contact (POC) for all administrative matters. The Federal Prison Camp Duluth (FPC Duluth) shall designate Official Points of Contact for the program at FPC Duluth. The respective points of contact shall handle all issues regarding student transcripts, certificates and other administrative matters via e-mail. In the event that verbal discussions occur, subject discussions shall be confirmed via e-mail.

The contractor shall ship all official documentation (i.e. transcripts, certificates, etc.) to the POCs at the following addresses via Federal Express or other shipping company:

FPC Duluth Attn: Education/POC (individual to be designated upon award) 4464 Ralston Drive Duluth, Minnesota 55811

Prior to shipping official documentation, Contractor POC shall e-mail respective FPC Duluth POC with the shipment tracking number and a brief description of the content of the package.

Respective FPC Duluth POCs will send Contractor POC a confirmation e-mail once the package has been received and the contents have been verified.

Description of Duties

The contractor will provide instruction for FPC Duluth, Minnesota in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards.

Twenty-forty percent (20-40%) of the curriculum’s competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature. An institution live work project may be utilized to demonstrate or apply hands-on competencies.

Electronic or computer-based simulation does not satisfy the hands-on or live work requirement.

The Supervisor of Education must approve live work projects.

Marketable programs shall afford inmates the opportunity to gain in demand skills in a specific occupation, industry, or trade. The marketable program must qualify inmate graduates for at least an entry-level position in welding. As a precondition of the proposal for the contract, the contractor shall specify in writing to the Supervisor of Education the position(s) of employment for which inmate graduates will be eligible to apply.

The Supervisor of Education shall determine the minimum and maximum number of enrollments.

Instructors placed on site by the contractor are responsible for the maintenance of transcripts, student attendance records, statistics, and certification records.

The contractor will provide a written curriculum which establishes measurable behavioral objectives and procedures. The curriculum must include clear criteria which establish minimum expectations for program completion, provisions for the assessment of student progress, must identify the hands-on competencies and must require the students to demonstrate them. In addition to core classes needed to attain a college certificate, an industry-accepted certificate, an Associate in Arts degree (A.A.), an Associate in Science degree (A.S.), or an Associate in Applied Science degree (A.A.S.), the curriculum must also include a course on resume development.

The contractor shall assist in the recruitment of employers affiliated with the identified occupation to participate in the institution’s mock job fair.

Attire

The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The Contractor shall provide a program for 9 students in the FPC Duluth certificate program for each contract performance period. Off-site academic instructors will be responsible for documenting attendance.

Instructors shall notify the Contracting Officer’s Representative (COR) or designee immediately if an inmate student is absent. Instructors shall immediately notify the COR (or FPC Duluth staff designated by the COR) of disruptive or other inappropriate behavior on the part of inmate students.

The instructor employee shall ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The instructor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of Contracting Officer’s Representative (COR) or designee.

Institution Security

The Contractor shall maintain records on each student which include registration/enrollment status, attendance, academic progress/standing, completion and withdrawal data, and inform the COR (or FPC Duluth staff designated by the COR) of issues or concerns in a timely manner. In addition, the Contractor shall designate an individual to provide students with enrollment information, establish and coordinate program requirements, and coordinate affairs between the Contractor and FPC

Duluth. All instructors will be required to attend/complete a four-hour security orientation program prior to performing off-site services. Thereafter, all instructors providing off-site services will be required to comply with all applicable Federal Bureau of Prisons security policies and procedures.

Inmates shall not use a computer without prior written approval of the Supervisor of Education.

Non-Personal Services/Common Law Employee Information

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

Miscellaneous Information

This is a contractual arrangement and not a personnel appointment. As specified in FAR 37.101 A Non-personal Service Contracts means a contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. All duties outlined in this Statement of Work shall be performed in accordance with standards and methods generally accepted within the contractor's own field of expertise.

Payment shall be based on the accomplishment of specific results, and the results to be obtained shall be entirely within the contractor's own unsupervised determination. The COR will periodically evaluate the contractor's performance of the contract.

By submission of a quote/bid/proposal, the contractor agrees to all the above requirements.