SOW - Wateree Office Cabin VLSB-25-0024.pdf

VLSB 25 - 0024

DESIGN/BUILD

STATEMENT OF WORK

FOR

WATEREE OFFICE CABIN

11 March 2025

PROJECT: VLSB 25 - 0024

SCOPE OF WORK:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to design and construct a log cabin kit to be ordered from Conestoga Log Cabins or approved equal. Existing site already has 2 new Conestoga Log Cabins and continuity is recommended. Additional information is included in the following attachments that must be reviewed:

• Attachment A: Site Plan

• Attachment B: Preliminary Floor Plan

BASE BID (CLIN 0001):

• Demo remaining concrete slab foundation

• Demo utilities in & under the slab, retain connection point for water, sewer, and power. All will be re-utilized for the new building.

• Construct new concrete foundation and 12” square masonry piers spaced at 10’ O.C. each way for the main building and 10’ O.C. for the porch ensuing the finished floor elevation is a minimum 2’ above the existing foundation.

• Construct rim joist and girder system on top of the masonry piers. Exterior and interior beams shall be three 2x12’s nailed together with 16d nails, 12”

O.C., alternating the length of the beam.

o Strap beam to masonry piers.

• Procure and install the log cabin from Conestoga or approved equal.

o Ensure the structural requirements are met for uplift.

• Install wood stairs and ramp meeting ADA requirements.

o Install appropriate foundation and posts to accommodate the new stairs and ramp

SITEWORK:

• Cut down (6) pine trees at the building site and remove stumps entirely.

Backfill and compact the soil in 6” lifts to the surrounding grade.

• Grading and pave a minimum of (1) handicap spot and (2) standard parking spots in front of the cabin’s porch.

• Protect in place all amenities/infrastructure in site area that is not part of this project’s scope to remove/replace

• Provide gravel parking for employees at the back of the cabin

• Run underground power from existing pole-mounted transformer.

INTERIOR:

• Log Cabin assembly is to be completed by Conestoga or approved equal

Log Cabin Assemblers except:

▪ Millwork for kitchenette shall be provided by contractor

▪ Sinks to be provided by contractor

▪ 240v outlets must be available at kitchenette area

▪ Receptacles must be located at an interval and specific locations to power the kitchenette space including a cash register and all appurtenances, freezer/cooler, daily vacuuming use, outlets for computers in office

▪ Termination of electrical wiring will be conducted by the contractor including but not limited to lighting, switches, garbage disposal etc.

HVAC:

• Contractor to provide and install all HVAC equipment and hook ups to feed an 800 sqft. cabin for user comfort.

• Ductless split system is acceptable.

PLUMBING:

• Install all potable and sewer water lines along with all drains to include connections to onsite sewer system supply.

• Install cleanout at an accessible location outside of building footprint.

• All restroom and kitchen equipment are to be installed by contractor to include water heater.

DESIGN:

The contractor shall provide design documents to include a 65%, 95% design and as-builts. These should be submitted electronically as .dwg and .pdf. Hard copies of each submittal shall include (1) 24x36 and (1) half size set.

• The design shall accurately represent the existing conditions for all trades involved with the exception of finishes.

• No specification books are required. All products/materials may be specified on the drawings.

Design Minimum submittal requirements

65% Submittals shall include, but not be limited to:

1. Initial DD Form 1354.

2. Demolition plans

3. Location, size and route for all exterior equipment and utilities

(gas, water, sanitary sewer, electrical, telephone). Show exact location where the utilities will enter the facility.

4. Any design, calculations or equipment submittals deemed necessary by the Contractor to allow construction to begin.

5. Any items deemed necessary by the Contractor to allow for the continuation of the design.

95% Submittals shall include, but not be limited to:

1. All interior, non-load bearing construction including details.

2. Any and all remaining design, calculations or submittals that are necessary to provide a complete and constructible design.

100% Provide after construction completion (all will include one bound copy and an electronic copy):

1. Provide three bound hard copies of each O&M manual by discipline (Electrical, HVAC, etc.)

2. Completed DD Form 1354, including all costs and quantity breakouts

3. All design & construction documents including all as-built drawings, field modifications and design corrections made during the process of construction. All drawings shall meet the Shaw AFB design standards and be in AutoCAD V2017 or later format. All specifications shall be in Microsoft Word doc file format. Submittals shall be provided on a 5¼” CD-R.

4. All utilities shall be surveyed and point files provided with the points for GIS input.

The design schedule anticipated to be as follows:

i. 65% Design – 6 weeks

ii. 65% Design – 1 weeks for Government review

iii. 95% Design – 4 weeks

iv. 95% Design – 1 weeks for Government review

v. Total Design time 12 weeks

The construction schedule anticipated to be as follows:

i. Structure order and delivery time to be adjusted to manufactures schedule.

ii. Construction time – 11 weeks

iii. Close-out documentation – 4 weeks

Total time – 27 Weeks

Contract performance for each phase will start after the issuance of an NTP for that particular phase.

GENERAL DESIGN AND CONSTRUCTION NOTES:

Any references to State Government, Federal Government, or Industry standards or specifications made herein shall form a part of this specification to the extent referenced thereto and all materials and workmanship under this contract shall comply with or exceed these standards and references. All referenced standards shall be the latest edition.

Where specific part numbers or manufactures are referenced, it shall be understood that the contractor may use an approved equal.

All manufactured equipment and products shall be new materials in good condition and installed as per manufacturer's latest printed instructions, unless specified otherwise herein.

The Contractor is responsible for protection of existing facilities equipment from damage during installation and testing operations.

If any submittal doesn’t, in the opinion of the Contracting Officer, meet or exceed the requirements contained within this SOW, in the Shaw AFB Design Standards or in any referenced design guidance or nationally recognized code then it shall be considered to be unacceptable and returned to the Contract for correction and resubmission. The Contracting Officer has the option, in lieu of disapproval, to provide acceptance of a submittal with required corrections identified if it is determined the submittal is substantially complete and correct.

The facility/area shall be cleaned in its entirety, including exterior areas, before being returned the government.

WARRANTY:

Contractor shall furnish a minimum one-year warranty against defects in material and workmanship starting on the beneficial occupancy date.

GENERAL INFORMATION:

The contractor shall provide all management, tools, supplies, equipment, labor, and applicable licenses and permits necessary to complete the requirements within. All work shall be done in strict accordance with this Statement of Work and subject to the terms and conditions of the contract and in accordance with (UFC) Unified Facilities Criteria, Unified Facilities Guide Specifications (UFGS), the International Building Code (IBC), International plumbing code (IPC), South Carolina Department of Health and Environmental Control (SCDHEC), National Electrical Code (NEC), National Electrical Safety Code (NESC), National Fire Protection Association (NFPA), EPA 402-K-01-001 (2008), South Carolina Department of Transportation (SCDOT), South Carolina Department of Health and Environmental Control (SCDHEC) Shaw Air Force Base Design and Construction Standards, Change 2, 21 Aug 2018 and all other applicable codes.

Contractor is responsible for verifying all dimensions, quantities and square footages. All dimensions, quantities and square footages included are approximations. Construction and demolition shall be in strict accordance with the Shaw Air Force Base Design and Construction Standards. The information provided in this Statement of Work (SOW), the provided drawings, and the requirements of the Shaw Air Force Base Design and Construction Standards shall be determined to be the minimum standards required in this project.

The contractor shall video all areas in which work shall occur prior to starting work to include interior and exterior of the project site. UFC’s take precedence over all standards, codes and Shaw AFB Design Standards and requirements that pertain to the work within this SOW.

During construction, the contractor shall take care not to damage existing structures, etc. that will not be replaced as part of this contract. Contractor shall be responsible for the temporary support of all devices as required to perform work.

Any demolition work that needs to be accomplished to complete the contract is the responsibility of the contractor. All material shall be installed per manufacturers’ recommendations. All items listed in the SOW are to be supplied and installed by the contractor unless otherwise noted.

A pre-construction meeting will be held at Shaw AFB to include the Contractor and Government representatives. The Government shall set up this meeting, to be held on Shaw AFB, with the Contractor and Government representatives, to discuss all remodel requirements, as well as any other construction issues the Contractor may have. All finishes shall be presented to the project inspector as one submittal for selection and approval prior to installation. All material that could be discontinued shall be on-site, i.e. carpet and tile prior to starting project so there will be no difference in color.

All Contractors shall be responsible for submitting a completed DD1354 (AUG 2013 edition, PDF file) with each progress payment request (beginning at 50% construction completion). This form shall be marked "Draft" until the Contractor has reached approximately 90% completion, or when it has been determined that funding will not be adjusted due to modifications. The Contractor shall have a reviewed and accepted DD1354 submitted to the Government Inspector two (2) weeks prior to the scheduled final inspection date (i.e. Placed In Service Date). This reviewed and accepted DD1354 shall be marked "Interim" until the final inspection occurs.

PERMITS:

The contractor shall pay for and obtain any required permits. The contractor shall act in accordance with this Statement of Work, SCDHEC, Federal, and Shaw AFB guidelines.

WORKING CONDITIONS:

The Contractor shall take all precautions to insure that his operations are conducted in a manner as to minimally interfere with the normal operations of the base and the safety and convenience of the base personnel. The contractor shall coordinate utility outages with the Civil Engineering Squadron (CE) service call and the user.

DEBRIS HAULING AND DISPOSAL:

Contractor shall use an approved hauling route to prevent interference with base operations. In order to prevent problems with traffic, noise, wear and tear on roads, or other problems having the potential to adversely affect health, safety, or the environment, the government reserves the right to regulate routes, intervals, delivery points, and times for hauling.

All debris hauled by the contractor shall be enclosed to prevent leaking, spilling, or blowing. The Contractor shall ensure all debris or dirt is promptly removed from any transportation route if such debris is spilled, blown, or leaked from hauling equipment and vehicles. The contractor shall remove all dirt and mud caused by tracks of hauling equipment within one hour of notification by the Government. All demolition debris collected by the contractor shall be housed dumpsters and covered at all times and disposed of in an authorized landfill or transfer station. No disposal or burning is allowed on base. The contractor shall provide the government inspector with an electronic copy of each dump receipt on the following work day by 0800 with the daily report.

DAILY REPORTS:

The contractor shall provide the government with an electronic copy of each dump receipt along with the daily report by 0800 the following work day. All daily reports will be submitted in RAKEN format and shall include pictures of work performed for each day.

END OF STATEMENT OF WORK