SOW WATER TREATMENT SYSTEM MAINTENANCE LASR Facility.docx

Functional Specifications WATER TREATMENT SYSTEM MAINTENANCE – LASR Facility

Introduction:

The Laboratory for Autonomous Systems Research (LASR), Code 1700 of the Naval Research Laboratory (NRL), operates specialized research facilities that require reliable and properly maintained water treatment systems to support laboratory operations and research activities. The LASR facility utilizes a High Purity Water System and a Rainwater System that require routine preventive maintenance, inspection, servicing, system checks, and replacement of specified maintenance materials to ensure continued operation and performance.

Scope:

This document describes the minimum technical specifications, preventive maintenance requirements, service frequencies, maintenance materials, performance standards, and documentation requirements for the maintenance of the High Purity Water System and Rainwater System at the LASR facility. The Contractor shall provide all labor, personnel, preventive maintenance services, inspections, functional checks, maintenance activities, and specified maintenance materials necessary to accomplish the requirements of this specification over the 12-month contract period.

Delivery:

All preventive maintenance services, inspections, functional checks, material replacements, and associated maintenance activities shall be performed at the Laboratory for Autonomous Systems Research (LASR), Naval Research Laboratory, Washington, DC 20375. Required maintenance materials shall be provided by the Contractor and delivered to the LASR facility as necessary to support the applicable monthly, quarterly, semi-annual, and annual maintenance requirements throughout the 12-month contract period, as a base with option years, Period of Performance (PoP) is as follows.

Base Year: 01Jan 2027-31 Dec 2027 Option Year 01: 01Jan 2028-31 Dec 2028 Option Year 02: 01Jan 2029-31 Dec 2029 Option Year 03: 01Jan 2030-31 Dec 2030 Option Year 04: 01Jan 2031-31 Dec 2031

Description:

The Contractor shall provide preventive maintenance and associated maintenance materials for the LASR High Purity Water System and Rainwater System. The maintenance program shall include routine inspection and recording of system operating conditions, functional checks of system components, preventive maintenance, replacement of specified filters and other consumable materials, annual system servicing, and other activities identified in this specification.The Contractor shall perform the required services at the specified monthly, quarterly, semi-annual, and annual intervals and shall coordinate scheduled maintenance activities with the Government to ensure that all requirements are completed during the 12-month contract period. The maintenance program shall support reliable operation of the water treatment system.

The services and materials specified herein shall be provided over a 12-month contract period.

1.0 Systems Covered

The services specified herein apply to the following systems and associated components:

a. High Purity Water System RO/DI Systems

b. Rainwater System

2.0 PREVENTIVE MAINTENANCE SERVICES

2.1 General

The Contractor shall perform the inspections, data recording, functional checks, and preventive maintenance activities identified below at the specified service intervals.

2.2 Monthly Services

The Contractor shall perform the following activities on a monthly basis, as applicable to the identified system:

1. Review operator's logbook – High Purity System and Rainwater System.

2. Record SERVCON data – High Purity System and Rainwater System.

3. Check and record system feed-water chemistry.

4. Inspect and record data for the blend valve – High Purity System.

5. Inspect and record data for activated carbon filters – High Purity System and Rainwater System.

6. Inspect and record data for water softeners – High Purity System and Rainwater System.

7. Inspect and record data for reverse osmosis system – High Purity System.

8. Inspect and record data for ultraviolet system – High Purity System and Rainwater System.

9. Inspect and record data for storage tank/accumulator – High Purity System and Rainwater System.

10. Inspect and record data for service deionization – High Purity System.

11. Inspect and record data for control panel – High Purity System and Rainwater System.

12. Inspect and record data for pumps – High Purity System and Rainwater System.

13. Inspect and record data for cartridge filter housings – High Purity System and Rainwater System.

14. Function check blend valve – High Purity System.

15. Function check pumps – High Purity System and Rainwater System.

16. Function check cartridge filter housings – High Purity System and Rainwater System.

17. Function check activated carbon filters – High Purity System and Rainwater System.

18. Function check water softeners – High Purity System and Rainwater System.

19. Function check reverse osmosis system – High Purity System.

20. Function check ultraviolet system – High Purity System and Rainwater System.

21. Function check storage tank/accumulator – High Purity System and Rainwater System.

22. Function check service deionization – High Purity System.

23. Function check control panel – High Purity System and Rainwater System.

2.3 Quarterly Services

The Contractor shall perform the following services on a quarterly basis:

1. Maintenance/replacement of applicable prefilter cartridges – High Purity System.

2. Maintenance/replacement of applicable post-filter cartridges – Rainwater System.

3. Maintenance/service of applicable deionization components/materials.

4. Maintenance/replacement of applicable filter cartridges as identified in the contracted materials schedule.

5. Other quarterly activities identified in the equipment maintenance requirements shall be performed at the applicable quarterly service interval.

2.4 Semi-Annual Services

The Contractor shall perform the following services on a semi-annual basis:

1. Maintenance/replacement of applicable post-filter cartridge – High Purity System.

2. Maintenance/replacement of applicable vent filter cartridge – High Purity System and Rainwater System.

3. Other semi-annual activities identified in the contracted materials schedule shall be performed at the applicable interval.

2.5 Annual Services

The Contractor shall perform the following services annually:

1. Service deionization system – High Purity System.

2. Replace/re-bed activated carbon filter – High Purity System pretreatment.

3. Re-bed water softener – High Purity System pretreatment.

4. Sanitize reverse osmosis membrane – High Purity System.

5. Replace ultraviolet lamps – High Purity System.

6. Replace ultraviolet quartz sleeves – High Purity System.

7. Sanitize storage tank/accumulator – High Purity System.

8. Sanitize distribution loop – High Purity System.

9. Calibrate resistance/conductivity meters – High Purity System.

3.0 CONTRACTED MAINTENANCE MATERIALS

3.1 General

The Contractor shall provide the materials identified below as part of the maintenance agreement. Materials shall be provided in the quantities and at the service intervals specified.

3.2 High Purity Water System Materials

The Contractor shall provide the following materials, as applicable:

SDI Mix bed 1, 3.6 CF, fiberglass standard pot

Quarterly

Quartz Sleeve UVMAX G/G PLUS/PRO 10

Annual

Cart 10, 0.2 µm CODE O ASYMPOLYSUL, non-val, single layer

Semi-annual

3.3 Rainwater System Materials

The Contractor shall provide the following materials for the Rainwater System, as applicable:

3.4 Material Replacement

Materials identified with a monthly, quarterly, semi-annual, or annual service interval shall be supplied and replaced in accordance with the applicable maintenance schedule.

4.0 ADDITIONAL ON-SITE SERVICES

The Contractor shall provide additional on-site emergency and service visits when requested by the Government.

Service performed beyond any applicable minimum service period shall be billed in full-hour increments and shall be invoiced as an additional cost to the Government in addition to the contract amount.

4.1 Normal Business Hours

Normal business hours shall be defined as Monday through Friday, 8:00 a.m. through 4:00 p.m.

4.2 After Normal Business Hours

The Contractor shall provide emergency and service support outside of normal business hours when requested by the Government.

4.3 Weekend Services

The Contractor shall provide emergency and service support on Saturdays and Sundays when requested by the Government.

4.4 Travel

Travel time to and from the Government's system location shall be included as part of the Contractor's service visit.

4.5 Minimum Service Periods

Additional service visits may be subject to minimum service periods established by the resulting contract.

4.6 Additional On-Site Service

Service performed beyond any applicable minimum service period shall be billed in full-hour increments.

5.0 SERVICE FREQUENCY AND ANNUAL REQUIREMENTS

5.1 Monthly Requirements

Monthly preventive maintenance activities shall be performed throughout the 12-month contract period.

5.2 Quarterly Requirements

Quarterly activities shall be performed four times during the 12-month contract period, at approximately three-month intervals.

5.3 Semi-Annual Requirements

Semi-annual activities shall be performed twice during the 12-month contract period, at approximately six-month intervals.

5.4 Annual Requirements

Annual activities and annual material replacements shall be performed once during the 12-month contract period.

5.5 Contractor Scheduling

The Contractor shall coordinate the performance of scheduled maintenance activities with the Government to ensure that all required monthly, quarterly, semi-annual, and annual requirements are completed during the contract period.

6.0 PERFORMANCE REQUIREMENTS

6.1 Preventive Maintenance

The Contractor shall perform the preventive maintenance services specified in Section 2.0 at the required frequency.

6.2 Materials

The Contractor shall provide the contracted maintenance materials specified in Section 3.0 at the required frequency.

6.3 System Applicability

Each maintenance activity shall be performed on the applicable High Purity System and/or Rainwater System identified in this specification.

6.4 Completion of Annual Requirements

All required services and material replacements shall be completed during the 12-month contract period in accordance with the specified service intervals.

7.0 MAINTENANCE DOCUMENTATION

7.1 Service Records

The Contractor shall document performance of the required maintenance activities and material replacements.

7.2 Maintenance Verification

Documentation shall identify the maintenance activity performed and the applicable system or component serviced.

7.3 Annual Completion

At the conclusion of the 12-month contract period, all scheduled monthly, quarterly, semi-annual, and annual requirements shall have been completed.

8.0 CONTRACTOR RESPONSIBILITY

The Contractor shall provide the personnel, labor, maintenance services, and contracted materials necessary to accomplish the requirements identified in this technical specification.

The Contractor shall perform the work in accordance with the applicable service intervals and system/component designations contained herein.