SOW Warehouse.docx Final.pdf

STATEMENT OF WORK (SOW)

C.1.0 Introduction The Federal Aviation Administration (FAA) has a requirement for the storage of Engine Generator System (EGS) and associated equipment in support of the Engine Generator (EG) Program. This Statement of Work (SOW) defines the FAA’s requirements for Pre-Deployment warehouse support for the EG program.

C.1.1 Background The FAA is currently acquiring Commercial Off-the-Shelf/Non-Developmental Items (COTS/NDI) Engine Generators. This COTS/NDI approach provides the FAA with the most efficient approach to acquire engine generators. The purpose of the EG is to supply secondary electric power for the duration of any failure of the normal (Commercial) power supply. In support of this effort, the FAA requires storage of the engine generators and associated equipment in a Pre-Deployment Warehouse.

C.1.2 Scope This SOW defines the requirements for full service warehouse support, project management, and logistics support for the Engine Generator System (EGS) and associated equipment being acquired.

C.2.0 Applicable Documents

C.2.1 Specifications, Standards, and Publications The Specifications, Standards, and Publications referenced below are part of this SOW to the extent specified. However, they are not all-encompassing, and additional Specifications, Standards, and Publications may be required for a particular task. As part of the delivery order, the Contractor must furnish and follow all applicable Specifications, Standards, and Publications. For most projects, in the event of conflicts between FAA documents and industry standards, the FAA documentation will take precedence unless otherwise directed by the COR. Contractors are required to be in compliance with the latest version of Specifications, Standards, and Publications.

C.2.2 FAA Orders

Order 4600.27C Personal Property Management Order 6200.4H National Test Equipment Program Management

C.2.3 Industry Standards ISO-9000 Quality Management and Quality Assurance

Standards

C.2.4 Military Specifications (Used for Guidance Only) MIL-PRF-49506 Logistics Management Information

C.3.0 Requirements The Contractor must furnish the necessary personnel, plant, equipment, facilities, materials, and other necessary resources to deliver services described in this SOW. All such items must be supplied in conformance with the terms and conditions of this SOW and contract documentation.

The Contractor must be solely responsible for the administration/management of any of its subcontracts.

C.3.1 Program Management The Contractor must designate a Program Manager (PM) and one (1) Alternate Program Manager (APM). Once approved by the FAA, these individuals must interface with the Government and organize, schedule, and report on all elements of this contract. The PM and APM are designated as “Key Personnel.” The individual PM and APM must possess a minimum of five (5) years of program management experience with a contract of similar size and scope in a Government or corporate environment. The PM or APM, as necessary, must be the focal point within the Contractor’s organization for all required program efforts involving equipment orders, equipment documentation, quality control, logistics, and training. When requested, the PM or APM must be prepared to discuss the status of contract activities with the Contracting Officer (CO) and Contracting Officer Representative (COR). The Contractor must provide all of the necessary management, business and administrative planning, and coordination required to successfully perform all SOW tasking’s and/or associated task orders. The Contractor must also manage and administer submission of all data items required in each task order.

C.3.1.2 Program Plan The Contractor must provide its existing Program Plan, indicating the method in which the FAA’s work (equipment, logistics, and training) will be functionally integrated into the Contractor’s existing management structure.

C.3.1.3 Program Management Report The Contractor must maintain a spreadsheet of equipment, indicating status of each, to include anticipated maintenance schedule for each piece of equipment. A soft copy of the report must be e-mailed to the FAA COR no less than weekly.

C.3.1.4 Conference/Meetings The Contractor must prepare and deliver to the Government an agenda, in Contractor’s format, fifteen (15) working days prior to each scheduled conference, review, or meeting, and meeting minutes, in Contractor’s format, within fifteen (15) working days after each scheduled conference, review, and meeting. Conferences may be held remotely or in person. Remote conferences may include, but not limited to, teleconferences, Zoom, Skype, or Microsoft Teams. If a conference or meeting is held in person at the Contractor’s facility, the Contractor must provide administrative support, to include, but not be limited to: providing facilities, office equipment, and clerical support. The use of “Contractor’s facility” means a facility located in the Continental United States (CONUS). Travel by Contractor personnel to conferences and meetings held at locations other than the Contractor’s facility, or the Contractor’s city/local metropolitan area, are reimbursable in accordance with (IAW) the FAA’s Travel Policy (FAATP).

C.3.1.5 Post Award Conference The Contractor must participate in a Post Award Conference (PAC) to be held no later than twenty

(20) working days after contract award, at a location determined by the COR. The purpose of the PAC is to thoroughly review the contract to ensure that all parties have a clear understanding of all contractual requirements. The Program Management, Logistics Guidance, initial CDLS, and Training Guidance Conferences may be held concurrently with the PAC; or, at the discretion of the Government, held on separate dates and locations.

C.3.1.6 Program Management Review The Contractor must participate in Program Management Reviews (PMRs) to review the contract status in terms of Performance and Schedule, at the request of the COR. The Contractor and FAA will coordinate the best location for the meeting(s). Teleconference meetings may be held in lieu of travel. The COR will notify the Contractor at least thirty (30) working days in advance of all PMR briefings, reviews, and agenda items. All program review dates will be determined by the COR. The Contractor must submit, for review and approval by the COR, a proposed agenda for each PMR no later than thirty (30) working days prior to such PMR. The Contractor must prepare minutes and action item list in support of all PMRs. PMR minutes must be submitted to the COR no later than ten (10) working days following the PMR.

C.3.1.7 Technical Interchange Meetings (TIMs) The Contractor must support and participate in TIMs. The purpose of these meetings is to promote a free exchange of ideas between the Contractor and the Government in order to identify and resolve technical problems. The Contractor must provide the appropriate subject matter experts in order to respond to Government questions. The Contractor and FAA will coordinate the best location for the meetings. Meetings will be coordinated with the COR and approved by the CO.

Teleconference meetings may be held in lieu of travel. The COR will notify the Contractor of the Government’s readiness at least thirty (30) working days in advance of each TIM. The Contractor must propose an agenda to the COR for review and approval for each TIM no later than fifteen

(15) working days prior to each TIM. The Contractor must prepare minutes and action item list in support of all TIMs. TIM minutes must be submitted to the COR no later than ten (10) working days following the PMR.

C.3.1.8 Provisioning Guidance Conference The Contractor must participate in an FAA-sponsored Provisioning Guidance Conference. The provisioning conference is required to determine onsite and depot-sparing levels. The initial conference will convene after the contract is awarded and will be held concurrently with the post award conference. Subsequent provisioning conferences will be scheduled at the discretion of the Government to resolve any supply support issues that may arise during the contract period of performance.

C.3.2 Pre-Deployment Storage and Shipping Warehouse The Contractor must provide indoor and outdoor warehouse space to facilitate the temporary storage and rapid deployment of approximately 350 EGS units and associated equipment for field deployment and emergencies. Warehouse space must be no less than 42,000 square feet with the ability to expand up to 100,000 square feet, as needed. Outdoor warehouse space may, at the Government’s discretion, account for 21,000 square feet up to 50,000 square feet of the aforementioned totals. In support of the Pre-Deployment Stock Warehouse, the Contractor must perform receiving, warehousing, distribution and logistics services, which includes but is not limited to actions as summarized below:

a. Inventory tracking, quality control measures, and dedicated customer service staff;

b. On-line computer capabilities for receiving, inventory control (of various products), order processing, and tracking;

c. Emergency distribution services available 24 hours, 7 days a week;

d. Warehousing and Distribution of small parts to large machines;

e. Full service warehousing and distribution in accordance with all specifications for domestic or overseas packaging;

f. Provide all support necessary to prepare equipment for packaging, supplies, custom packaging, ocean containers, ocean container loading, crates, boxes, crating, boxing, skids, and specialty skids. Packaging must be able to withstand storage outdoors for at least 12-months without equipment sustaining any damage due to weather exposure;

g. Guaranteed on-time shipping (freight company) and 48-hour turn-around distribution capability (Pre-Deployment Warehouse);

h. Ability to receive product directly from customers’ vendors;

i. Ability to perform maintenance on any equipment that has been stored for 12-months or longer, in accordance with manufacturer’s recommendations and/or equipment capabilities;

j. Coordinate the logistics of required shipping paperwork;

k. Off-loading/loading equipment with the capability to move around ACEPS equipment; and

l. Full inventory must be coordinated with authorized FAA personnel and conducted quarterly.

C.3.2.1 Equipment Maintenance In support of C.3.2i above, and as directed by the Government, the Contractor must notify the COR no less than thirty (30) working days prior to performing manufacturer-recommended maintenance on equipment. Notification must identify the upcoming maintenance date and the estimate cost to complete the maintenance.

C.3.2.2 Pre-Deployment Warehouse The Contractor must document all movement of equipment into and out of the warehouse. The warehouse space must be secure and enclosed space designed to protect stored equipment from exposure to inclement weather and theft. Access door(s) must be large enough to allow free movement of engine generator equipment and accessories. There is no requirement for environmental conditioning; however, space must maintain non-condensing humidity and must not drop below freezing. Only authorized personnel are permitted within this secure area. A listing of authorized Government and Contractor personnel must be submitted to the COR and approved by the CO.

C.3.2.3 Shipping

The Contractor must coordinate shipment of engine generator and associated equipment from the Contractor’s factory to the Pre-Deployment warehouse and to customers’ sites located in CONUS and OCONUS. The shipment must include freight, delivery and off-loading. The freight/delivery truck should be appropriate for delivery to any location and over any type of terrain. Off-loading must be accomplished via fork lift or crane, depending on the size of the equipment and site requirements.

C.3.2.4 Warranty The Contractor must provide a two-year operational warranty on all equipment, beginning upon a successful completion of start-up. Once the equipment is shipped from the Contractor’s facility to the warehouse for packaging and storage, the FAA will have a two year period to install and start-up the equipment. The Contractor must be responsible for all F.O.B. destination costs during the warranty period, i.e., parts, labor, packaging, handling, shipping, and transportation.