SOW VSM Testing Cups.pdf

Version 08/2024

Statement of Work

VSM Powder Cup

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of the Treasury that designs, engraves, and prints U.S. banknote currency and other U.S. security products. In support of these operations at BEP’s District Currency Facility (DCF) and Western Currency Facility (WCF), the BEP has a need for ink sample preparation cups which shall be compatible with an existing MicroSense brand instrument, Vibrating Sample Magnetometer (VSM).

1.2 The Office of Quality Operations (OQO) aims to acquire VSM powder cups for routine sample preparation in VSM lab. The Vibrating Sample Magnetometer instrument is used to measure ink material’s magnetic properties, and the inks are prepared in VSM powder cups. The VSM Powder Cup application is to prepare ink samples to be analyzed for magnetic properties on the VSM instrument.

SECTION II: Purpose

2.1. Product, Service or Outcome Needed.

The Contractor shall provide the BEP DCF facility with 300 counts Ultem cups that are new and shall include, at a minimum, all sub-systems and major components listed in the technical requirements below. Under this requirement, the contractor shall provide the delivery and ensure the product meet the quality requirements. No prototypes, refurbished, one-of-a-kind, or two-of-a-kind systems will be considered.

2.2. Scope of the Product, Service, or Outcome.

The contractor shall provide all labor and materials to deliver this supply. The contractor shall be responsible for the performance of all activities and materials to install and make the supply ready for operation.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 Special qualifications

The VSM cup shall meet or exceed the following functions and specifications:

3.1.1 The parts shall be made from Ultem Rod thermoplastic.

3.1.2 The cups’ inner diameter shall be 6 mm ± 0.025 mm.

3.1.3 The cup shall come with a compatible lid made from the same material.

3.1.4 The lid fit shall be liquid tight press fit.

3.1.5 The parts shall be compatible with BEP’s current MicroSense brand VSM instrument.

3.1.6 The parts shall be clean and free from any impurities and debris (for example metallic materials).

3.1.7 The parts shall be in a plain finish status and no cracks or scratches are allowed.

3.2 Specific tasks

3.2.1 The contractor shall provide BEP with 300 counts of such VSM powder cups.

3.2.2 The contractor shall communicate with the COR on delivery schedule.

3.3 Warranty

In the standard manufactory warranty period, the warranty shall meet the following requirements.

3.3.1 The contractor shall provide return service within 7 days from shipment.

3.3.2 The contractor shall provide a replacement upon identification of any quality defects/issues found on the product.

3.4 Documentation

The contractor shall provide English-language documentation that describes accurate and current technical information for the VSM powder cup. The documentation shall include operational manuals, maintenance manuals, and technical contact information.

3.5 Bureau Acceptance Test (BAT)

3.5.1 Responsibility for Inspection and Testing: The BEP reserves the right to perform any inspections and tests set forth for this equipment, to include inventory of parts list and supplies listed in the contract. After the inspection, the COR shall notify the Contractor’s POC and the CO (Contracting Officer) if services were found to be non-compliant with contract requirements and/or unacceptable services were performed.

3.5.2 Validation/ Bureau Acceptance Testing (BAT):

The BEP will validate the VSM powder cups conforms to the requirements stated in the Technical Requirements/Tasks/Outcomes section.

3.5.3 Final Acceptance: The product will be accepted after it passes BAT evaluation.

SECTION IV: Deliverables

SOW

Paragraph

Deliverable

Due Date

Deliverable Recipient

Deliverable Format

2.1

300 counts VSM Powder Cups

No later than 11 weeks from award

COR Physical item delivery to

BEP

SECTION V: Applicable Documents

5.1 Contracted services must be performed in a manner consistent with the BEP, Environmental, Health, and Safety

(EHS) Requirements for Large Equipment Purchases, BEP Document Control number 75D-07.0-04, attached at the end of current document.

SECTION VI: Government Furnished Resources and Information

6.1. This requirement does not include Government furnished resources and information.

SECTION VII: Place of Performance/Delivery

7.1. Deliverables required during the performance of this contract shall be delivered F.O.B. destination within consignee’s premises. The equipment and supplies identified shall be delivered and installed through the life of the contract to the following address:

Bureau of Engraving and Printing Washington, DC Currency Facility

14th & C Streets, S.W., Washington, D.C. 20228

7.2. Contractor shall notify the COR prior to shipping any equipment/spare parts. Packaging shall prevent any damage to products during shipment. Any equipment arriving at the BEP damaged shall be photographed and returned to the Contractor at no cost to the BEP.

SECTION VIII: Performance/Delivery Period

8.1. The instrument shall be delivered within 30 days after the contract has been awarded.

8.2. BEP YEAR END SHUTDOWN (Y.E.S.) PERIOD AND FEDERAL HOLIDAYS

8.2.1. BEP observes the federal holidays that are listed on the Office of Personnel website at:

https://www.opm.gov/policy-dataoversight/snow-dismissal-procedures/federal-holidays/. The Presidential Inauguration Day is applicable only to the Washington, DC Currency Facility (DCF).

8.2.2. BEP's Y.E.S. Period typically occurs December 25th through January 1st of each calendar year.

SECTION IX: Special Requirements:

9.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The

COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

9.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP. The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR.

Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check https://www.opm.gov/policy-dataoversight/snow-dismissal-procedures/federal-holidays/ form at the time of the proposal submission and must maintain the level of security required for the life of the Contract.

9.3 Non-Personal Service Statement: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and

37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

SECTION X: Requirements for Handling Sensitive, Classified, and/or Proprietary Information

10.1 Under the performance of this contract, the BEP shall not provide any materials that are considered items of security. Any materials used to test instrument performance will be commercially available or in-house made standards.

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