SOW_Vegetation Control_ITO Tower Facilities.pdf

VEGETATION CONTROL FOR

HILO TOWB FACILITIES

SCOPE OF WORK

1. General This section specifies the work required to provide vegetation control maintenance of the Federal Aviation Administration (FAA) Hilo System Support Center property, located at P.O. Box 4909, Hilo Hawaii 96720.

2. Scope of Work The contractor shall furnish all supervision, labor, equipment, materials, supplies and tools required to maintain landscaping by pruning shrubs, plants and trees, mowing lawns, fertilizing, and weed control by other methods specified in these specifications.

Contractor shall also provide transportation to and from work site for contractor personnel, equipment, materials, supplies and tools required.

AOA Area: The Contractor is required to obtain from the Hilo Airport Operations:

AOA (Airport Operations Area) Contractor Badges. There is a processing fee of $10.00 per badge. Replacement badges will cost $50.00 each.

The contractor must obtain a Vehicle Permit to operate any vehicle inside State Airport boundaries. The permit requires that the Contractor take and pass a written test with a score of 80% or higher.

The contractor is required to obtain liability insurance in the amount of $1,000,000 and insurance for unaccompanied passengers as well as vehicle operators in accordance with State Airport Regulations.

The contractor is required to have VHF radios, rotating beacon light(s) and contractor company logo must appear on vehicle doors and any other equipment as required by Hawaii State Airports.

All vehicles, mowing and spray equipment or other machines that are equipped with spark p1ugs shall be provided with appropriate radio frequency (RF) suppression devices.

Weed control shall be controlled by herbicide. Dead weeds shall be removed and properly disposed

of. The herbicide to be used will be "Rodeo" or approved equal, and shall be applied only during calm weather conditions and with the nozzle of any spray equipment used, adjusted or modified to prevent over-spray. Herbicides shall be applied by trained personnel who are thoroughly familiar with this type of work. Any required pre-treatment shall be performed in accordance with the manufacturer's recommendations.

All refuse and rubbish, such as fallen trees, pruned tree limbs, shrubbery, cuttings and leaves resulting from the contractor's work shall be removed from the FAA area surrounding the Hilo International Airport and hauled away to a proper landfill.

A. Hilo Tower

The Scope of Work includes, but is not limited to, maintaining landscape in accordance with the attached sketches and accepted practices of the trade.

3. Work Required The work shall be accomplished in accordance with each site’s specific instructions and sketches.

These sites are located on and off the AOA area, and within the Airport area.

A. HWC NXRAD Sketch 1 465-SK-A-29

1) The contractor shall furnish all supervision, labor, transportation, equipment, tools, materials and supplies, including herbicide required for vegetation control.

2) All work must be accomplished on a monthly basis by the end of the last day of each month. Not to exceed 30 days.

3) Vegetation control shall be accomplished by the application of herbicide unless otherwise specified herein. Application of herbicide may be preceded by week whacking and/or manual pulling at the contractor’s discretion.

4) The area inside the security fence shall be maintained monthly.

5) Fire Break: This area between security fence and the cattle fence shall be kept vegetation free. The area between fences averages 15 feet. Herbicide shall be applied monthly.

6) Entry at the front of the facility facing the roadway: Keep general entrance area (35 feet) by entry gates vegetation free. The area to both ends along the roadway shall be kept vegetation free.

7) All debris, if any, resulting from contractor’s work, shall be removed from the facility by the contractor at the end of the work day.

B. ITO ATCT (Hilo Air Traffic Control Tower) See attached Drawing #1

1) The lawn within the fenced area shall be mowed twice a month at an interval not to exceed 15 calendar days and to and height not to exceed 2 inches. Work to include trimming of the lawn edges along the paved areas. Space distance between the lawn and paved area should not exceed 1-inch. All vegetation under towers will be eliminated and removed. Work shall include trimming of the lawn edges along the paved areas.

The space distance between the lawn and paved areas should exceed 1-inch.All vegetation under the towers will be eliminated and removed. A 6-inch barrier between the paved areas and building shall be vegetation free. Areas around the diesel fuel tank and under building air conditioners will also be vegetation free.

2) Weeds and plants growing next to building structures will be removed monthly.

3) Herbicide shall be applied monthly along fence line. A control area 12-inches inside and outside of fence will be followed. This area will be vegetation free.

4) Landscaped areas shall be kept free of weeds and neatly trimmed.

5) All weeds, grass, rubbish (trees/brush) and debris accumulated during the performance of services specified herein shall be removed from the RTR facility and disposed of IAW local requirements and at the end of each visit.

Estimated Lawn Area: 75,000 square feet Estimated Fence Perimeter: 1180 feet Estimated Edging Area: 1500 feet

C. ITO PAPI (Hilo Precision Approach Path Indicator), Runway 26 See Drawing #2

1) Clear vegetation on asphalt area.

2) Clear vegetation 1-foot around the edges of the asphalt.

D. ITO A PAPI (Hilo Precision Approach Path Indicator), Runway 8 No Picture or Drawing

1) Clear vegetation 15-feet in front of LHA, and 5-feet to the rear and side of LHA.

2) Clear vegetation 2-feet around the edges of the hand holds and cable route markers to ensure visibility.

E. ITO B VASI (Hilo B Visual Approach Slope Indicator), Runway 3 Picture #3

1) Clear vegetation on asphalt area.

2) Clear vegetation 1-foot around the edges of the asphalt.

3) Clear vegetation 2-feet around the edges of the cable route markers to ensure visibility.

F. ITO ODALS (Hilo Off Airways Weather Station) See Picture & Drawing #4

Clear vegetation within a 5-foot radius around the optical heads and power supply.

G. ITO GS & LOC (Hilo Glideslope & Localizer) See Drawing & Picture #5

1) Clear vegetation 5-feet around building and transformer enclosure.

2) Clear vegetation 1-foot from edge of paved areas.

3) Clear vegetation within a 3-foot radius from center of ILS warning signs.

H. ITO ASR-8 (Hilo Airport Surveillance Radar) Drawing & Picture #6

1) The gravel covered area within the fence line shown in the facility sketch shall be kept free of all dead and growing vegetation. All dead vegetation shall be removed mechanically or by any other means deemed appropriate by the contractor and approved by the COR (Contracting Officer’s Representative) at a minimum of once a month.

2) Vegetation in all other areas indicated on the facility sketch shall be trimmed at a maximum of six inches. These areas include: a firebreak area extending 50-feet beyond and parallel with the existing fence line; an area 15-feet beyond the north side of the gravel road, and a 35-foot area beyond the gravel road on the side where the direct burial radar cables are located.

3) All specific services shall be performed at a minimum of once a month at an interval not to exceed 30 days.

4) All weeds, rubbish and debris accumulated during the performance shall be removed from the FAA facility at the contractor’s expense at the end of each work day.

5) Access Road – Trim back tree limbs twice a year, leaving a clearance of 20-feet from the centerline of the road on the south side, and 15-feet on the north side.

I. ITO REIL (Runway End Identification Lights), Runway 3 (Inside AOA Area) Picture #7

1) The gravel covered area within the fenced area of the MM (middle marker) shall be kept free of all dead and growing vegetation. All dead vegetation shall be removed from the graveled area mechanically or by any other means deemed appropriate by the contractor as approved by the COR at a minimum of once a month.

2) The vegetation in all other areas indicated on the facility sketch which includes a 15-foot area on either side of the MM gravel road, a 75-foot area parallel to the north side of the MALSR/REIL gravel road, and a 100-foot area on the south side of the MALS/REIL gravel road shall be kept trimmed at a maximum of six inches with the following exception:

A 5-foot parallel clearance to all sides of the base of the sequenced flashers and the steady burning lights shall be kept vegetation free. All dead and growing vegetation shall be removed.

3) Clear vegetation within a 10-foot radius around the PCA and flasher cabinets.

4) The service specified in the above paragraph shall be performed at a minimum of once a month at an interval not to exceed 30-days.

5) All weeds, rubbish and debris accumulated during the service shall be removed from the FAA facility at the contractor’s expense at the end of each work day.

6) All manholes along runways 8 and 26

II. ITO F420 & SAWS (F420 & Stand Alone Weather System) Antenna's and Power Panels Drawing #8

1) The area outlined within the 30-45-foot “vegetation control plots” shall be kept free of all weed and growing vegetation. The weeds and vegetation shall be mowed/sprayed at least twice a month at an interval not to exceed 15 calendar days. The resulting vegetation should not exceed two inches.

2) All weeds, rubbish and debris accumulated during the performance of the service shall be removed at the end of each work day from the plots by means deemed appropriate by the contractor and approved by the COR.

III. ITO RTR (Hilo Remote Transmitter/Receiver) Drawing & Picture #9

1) The lawn within the fenced area shall be mowed twice a month at an interval not to exceed 15 calendar days and to and height not to exceed 2 inches. Work to include trimming of the lawn edges along the paved areas. Space distance between the lawn and paved area should not exceed 1-inch. All vegetation under towers will be eliminated and removed. Work shall include trimming of the lawn edges along the paved areas.

The space distance between the lawn and paved areas should exceed 1-inch.All vegetation under the towers will be eliminated and removed. A 6-inch barrier between the paved areas and building shall be vegetation free. Areas around the diesel fuel tank and under building air conditioners will also be vegetation free.

B. Weeds and plants growing next to building structures will be removed monthly. Sleeping grass shall be dug out and removed prior to any mowing activity. Herbicide shall not be used to control sleeping grass

C. Herbicide shall be applied monthly along fence line. A control area 12-inches inside and outside of fence will be followed. This area will be vegetation free.

D. Landscaped areas shall be kept free of weeds and neatly trimmed.

E. All weeds, grass, rubbish (trees/brush) and debris accumulated during the performance of services specified herein shall be removed from the RTR facility and disposed of IAW local requirements and at the end of each visit.

Estimated Lawn Area: 13,630 square feet Estimated Fence Perimeter: 685 feet

Estimated Edging Area: 550 feet

L. PAHOA H/HH (NDB) Sketch 465-SK-A-23

1) The area shown within the boundaries of the sketch shall be kept free of growing vegetation with the exception of planted fruit trees and flower beds. The land within this area is basically volcanic lava without lawn but encompasses approximately 8.2 acres of gravel.

2) Dead vegetation resulting from applying herbicide shall be trimmed to maximum height of 6 inches at least once a month.

3) Vegetation shall be kept free 12 inches inside and outside of the fence line. Herbicide shall be applied monthly unto the boundaries to control encroachment onto the property.

4) Dead palm fronds from the palm trees shall be removed once a month from the premise.

5) All weeds, rubbish, and debris accumulated during the performance of the service shall be removed at the end of each work day from the FAA facility.

ESTIMATED AREA: 8.2 Acres

ESTIMATED FENCE AREA: 85 Feet ESTIMATED PERIMETER: 250 Feet

M. PAHOA ATCBI Sketch 465-SK-A-24

1) The gravel covered areas within the fenced area shown in the facility sketch shall be kept free of all dead and growing vegetation. It shall be removed mechanically or by any other means deemed appropriate by the contractor from all gravel areas at a minimum of once a month. The COR will be available if there are any questions.

2) Vegetation in all other areas indicated on the sketch shall be trimmed to a maximum of

6 inches, with the exception of the fence perimeter which shall be vegetation free 12 inches inside and 12 inches outside to prevent encroachment of vines and other flora into the fenced area.

3) The area described in paragraph 2 shall include a 50 foot fire break area paralleling the existing fence line and an area covering 6 feet on each side of the paved road. All work specified shall be accomplished at least once a month and not to exceed an interval of 30 days.

4) All weeds, rubbish and debris accumulated during the performance of the service shall be removed from the FAA facility at the contractor’s expense at the end of each work day.

ESTIMATED FENCE PERIMETER: 800 Feet ESTIMATED FIRE BREAK AREA: 50,000 Square Feet

ESTIMATED LENGTH OF ROAD: 1,070 Feet ESTIMATED AREA ON BOTH SIDES OF ROAD: 12,840 Square Feet

MALS (Medium-Intensity Approach Lighting System) Sketch 465-SK-A-25

1) The gravel covered areas within the fenced area of the middle marker shall be kept free of all dread and growing vegetation. All dead vegetation shall be removed mechanically or by any other means deemed appropriate by the contractor as approved by the COR from all graveled areas at a minimum of once each month.

2) The vegetation in all other areas indicated on the facility sketch which includes a

15-foot area on either side of the MM gravel road, and a 75 foot area parallel to the north side of the MALSR/REIL gravel road and a 100 foot area on the south side of the MALS/REIL/gravel road shall be kept trimmed to a maximum of 6 inches with the following exception.s:

Al A five-foot parallel to all side of the base of the sequenced flashers and the steady burning lights shall be kept vegetation free. All dead and growing vegetation shall be removed.

3) The services specified in the paragraph shall be performed at a minimum of once each month at an interval not to exceed 30-days.

4) All weeds, rubbish and debris accumulated during the performance of the specified services shall be removed from the FAA facility at the contractor's expense at the end of each work day.

HAMAKUA (QHC) RCAG Sketch 465-SK-A-22

1) The lawn within the fenced area shall be mowed to a height not to exceed 2 inches twice a month at an interval not to exceed 15 calendar days. Work includes trimming of the lawn edges along the paved areas. The space distance between the lawn and the paved area should be kept above 1 inch. All vegetation under the towers shall be eliminated and removed. The paved areas as well as the area around the building shall be kept vegetation free outside of 6 inches surrounding the building. The area around the fuel tank access/filler and the area around the air conditioners under the shed shall remain vegetation free.

2) Weeds around the plants near the building structures shall be removed once a month.

SLEEPING GRASS SHALL BE DUG OUT AND REMOVED PRIOR TO MOWING.

HERBICIDE SHALL NOT BE USED TO ELIMINATE SLEEPING GRASS.

3) Herbicide shall be applied monthly 12 inches inside and 12 inches outside along the fence line and shall be kept vegetation free.

4) The landscaped areas shall be kept free of weeds and neatly trimmed.

5) All weeds, rubbish and debris accumulated during the performance of the service specified herein shall be removed from the RCAG premises and hauled away at the end of each work day.

ESTIMATED LAWN AREA: 12,300 Square Feet ESTIMATED FENCE PERIMETER: 450 Feet ESTIMATED EDGING AREA: 80 Feet Around Paved Perimeter

N. Vortac (VOR Collocated with TACAN) Sketch 465-SK-A

l) The grounds within the fenced area of the facility shall be kept free of all weed and growing vegetation. All dead vegetation shall be removed mechanically or by any other means deemed appropriate by the contractor and approved by the COR. The outside 12-inches of the perimeter of the fence shall be vegetation free. This is to prevent the encroachment of vines and other flora in to the fenced in areas.

2) Vegetation in all other areas indicated on the facility sketch shall be kept trimmed to a maximum of 6-inches. These areas include: a facility firebreak area extending 50-ft beyond the paralleling the facility fence line and an area extending 8-ft on each side of the paved road where there are no existing utility poles, and an area 20-ft on each side of the paved road where there are existing utility poles. Trim all tree branches within this area.

3) All specified services shall be performed at minimum of at least once a month at intervals not to exceed 30-days as indicated by the maintenance schedule submitted by the contractor. Trimming tree branches are to be done twice a year.

4) All weeds, rubbish, and debris accumulated during each performance of service shall be removed from the FAA facility at the contractor’s expense at the end of each work day.

E. Hilo Tower

4. Utilities The Government will make available to the contractor from existing outlets all reasonably required amounts of power and water without charge. Utilities furnished the contractor without charge shall be carefully conserved.

5. Work Schedule All work shall be scheduled and performed during working hours (7:00am - 4:00pm) except when prior approval has been obtained by an FAA COR (Contracting Officer's Representative). Work must be performed weekly between Mondays through Fridays. If work needs to be perfomed after hours or on the weekends, prior coordination with the COR is required.

6. The COR The COR shall meet with the Contractor to finalize and define the contract specifications.

The COR must be informed when the services start and when completed in writing. All weeding will be on a written statement. This may be accomplished by having the contractor initialing a work performance invoice and submit this to the FAA representative. The FAA representative will validate the completion of work.

Section I - Maintenance Service

1. General: The intent of these specifications is that the Contractor provides care for and maintains a well-kept and cared-for appearance at all times. Overall results will be a major consideration in the acceptability of contractor performance.

2. Mowing: Mowing of lawn areas shall be done week1y to maintain grass at a minimum height.

Partial or patch mowing is not acceptable unless inclement weather prevents finishing work after it has been started. Work shall be accomplished in a timely manner, consistent with the regular maintenance intervals (within the week). Care shall be taken to avoid damaging plants, lawns, and sprinkler systems. Any damaged sprinklers or irrigation lines will be repaired by the contractor at their expense.

3. Clippings: Clippings are to be picked up in the mowing operation or swept clean after mowing and are to be removed from the premises by the contractor. They are not to be left overnight nor swept back into the lawn.

4. Edging: Trimming of edges shall be done at each mowing to maintain a neat and uniform line separating the lawn from header boards, sidewalks, building, fences, and/or other obstacles. All edging ·will be done to retain the original size and shape of planter areas.

5. Pruning: Small trees and all shrubs are to be pruned each month to maintain existing shape and size and to remove all dead and/or diseased sections. All cuttings be removed from the premises by the contractor.

Section II - Fertilizing:

At least four (4) times a year, a weed-free fertilizer and/or other soil abatement will be applied tolawn areas (including ground cover areas, flowers, shrubs and small trees and plants) at the ATCT and the RTR site only, in accordance with the manufacturer's directions and recommendations. The fertilizing agent and the application schedule will be approved by and coordinated with the COR.

Section III - Grounds C1eanup Weekly

1. Sidewalks and driveways shall be swept clean.

2. Dead animals (rodents, toads, etc.) will be picked up and disposed of by the Contractor.

3. All debris and litter (including wastepaper, plant and tree leaves, nuts, seeds, etc.) shall be removed from the parking area, driveways, around front of the facility and grounds inside the perimeter fence, and hauled to an approved dumpsite.

Note: In no case shall contractor place trash, grass clippings, shrubs or any other material from any other job location other than HNL HCF, in the facility dumpsters.

Section IV - Weed Abatement and Control

All hazardous chemicals used on the job site will be submitted to the COR for approval prior to doing work.

Work under this section requires that all unwanted plant growth be controlled by approved chemical treatment methods and all remaining debris be removed from the facility premises at least twice a month:

1. Contractor will provide a complete list of Manufacturer's Material Safety Data Sheets (MSDS), as appropriate.

2. All lawns, planting beds, and non-planted areas shall be cultivated, weeded, and/or treated as frequently as necessary to control weeds by preventing their growth and spread. Only recognized commercial herbicide products manufactured for this purpose and approved for use in the State of Hawaii shall be used. Application shall be done by the manufacturer’s recommendations with licensed and/or trained personnel doing the work.

3. In the 36" wide area adjacent and including the perimeter fence line, all weeds and other vegetation will be eliminated either by hand weeding or spraying. At no time will plants in this area be permitted to interfere with the security of the facility by restricting visibility beyond the fence, or by providing over-the-fence access to the premises.

4. At least twice each month, all unsightly vegetation (weeds, grass, etc.) shall be removed from parking islands, curbs, fence lines, between cracks in concrete and asphalt, etc.

5. All landscaped plants shall be examined for pests and diseases on a monthly basis. If any pests or diseases are found, an appropriate insecticide or remedy shall be taken. If the diseased plant must be removed, inform the COR. All debris will be removed from the FAA grounds and hauled away to the proper landfill.

Payment: Payment for work outlines in the specifications for this contract will be made in arrears for work performed and certified by the Contracting Officer's Representative (COR).

1. Submittals: Within ten (10) days after contract award, the Contractor shall furnish the following for approval, to the COR:

A. A listing of all materials, equipment and supplies the Contractor proposes to use on the various job site.

B. A complete set of Manufacturer's Material Safety Data Sheets (MSDS) as appropriate.

C. A list of equipment the Contractor proposes to use for approval prior to start of work whether owned or rented.

D. A complete schedule of intended work and proposed time of year specialty work will be accomplished.

2. Responsibilities of the Contractor:

A. Furnish all supervision, equipment, labor, mate1ials, and transportation required to maintain the facility grounds in a healthy and attractive condition.

B. Ensure that work is accomplished as to guarantee no interruption of or interference with the proper execution of Government business.

C. Comply with all local laws, ordinances, and Federal regulations; and obtains and pays for any or all necessary permits and licenses.

3. Rights and Authority of the Government: The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with all other Contractors and the Government. The Contractor shall schedule work to accommodate such additional work as directed by the Contracting Officer. The Contractor shall not interfere with the performance of work by any other Contractor or by the Government.

4. Supplies and Equipment:

A. The Government will furnish at the Government's expense the following:

1) Electrical power at existing power outlets

2) Water for grounds maintenance

3) Facility trash dumpster

4) Key cards from guards on as needed basis.

B. The Contractor shall provide all supplies and equipment required for the performance of this contract. The supplies and equipment required, but not limited to, are as follows:

1) Fertilizer, sprays, soil conditions, and all other commercial products required.

2) Any and all equipment required to accomplish the work described in the contract specifications.

5. Failure to Perform: If the Contractor fails to accomplish the work described in the contract specifications, the Government may elect to have that work done by other contractors. In that event, Paragraph 5 above will apply, and costs incurred will be deducted from the contract price.

6. Security Access to Hilo’s Sites: Contractor shall provide in writing for approval to the COR, the following:

A. Name, Hawaii Driver's License (HDL) number or State of Hawaii identification card or other

Government issued identification, living address and phone numbers of all supervisors and employees who may need access to the HCF site.

B. If substitutes for employees or new employees are required, forward a revised list of all employees with names, HDL numbers (or other Government issued identification) or Hawaii ID numbers, addresses and phone numbers to the COR, at least two working days in advance of site visit to perform work.

7. Distances of Sites from Hilo: (See attached Diagram on Page 42 of 42)

A. QHC RCAG - 20 miles B. POA NDB & ATCBI - 18 miles C. HWC NXRAD - 66 miles