SOW UPS and Batteries Maintenance Renewal.pdf

STATEMENT OF WORK (SOW) FOR ANNUAL MAINTENANCE of UPS UNIT and BATTERIES

Chemical Biological Center G6

1.1 SCOPE

DEVCOM CBC G6 is procuring annual maintenance of Uninterruptible Power Supply (UPS) and Batteries. Subscription Period is 11/13/2025-11/12/2026, for a term of one year.

1.2 GENERAL

The purpose of this contract is to acquire annual maintenance of the existing UPS unit and Batteries for the Chemical Biological Center, G6. The contractor will coordinate with Chemical Biological Center G6 to plan the maintenance schedule and assess the existing condition of all equipment covered in this Statement of Work (SOW). The following is a list of covered components:

1.2.1 New/Renewal: Renewal Term: 1 Year Quantity: 1 Serial Number: ES345UXX01 Model Description: Eaton 93PM-60-100-R Battery Type, Quantity: VRLA Sealed, 36 Coverage Type: Flexible Flex: 8 Hour Response, 7x24 Coverage Only (FL87NXXX-0160) •After Hours (7x24) w/ Parts & Labor •8 HR Response Time •1x Seal Batt PM, Any Time,1 PM per year (0005NSXX036-1) •1x UPS PM, After Hours, 7x24,1 PM per year (0005NXXX-0160-1) •EOSL Status Active

Coverage Start Date:11/13/2025 Coverage End Date:11/12/2026

Site Location: US ARMY DEVCOM CBC, APG MD 21010

1.3. APPLICABILITY

This effort is in support of the existing and future mission of Chemical Biological Center G6 units located in Aberdeen Proving Ground, Gunpowder, Maryland 21010.

1.4. ORDER TYPE

The effort shall be proposed on a Firm Fixed Price (FFP) basis.

1.5. PERIOD OF PERFORMANCE

Subscription Period is 11/13/2025-11/12/2026, for a term of one year.

1.6. PLACE OF PERFORMANCE

All equipment maintenance will be performed at Chemical Biological Center G6.

Address:

Chemical Biological Center G6 8272 14th Street Bldg. E5234 Gunpowder, MD 21010

1.7. GOVERNMENT FURNISHED EQUIPMENT (GFE)

No GFE is required for this contract.

1.8. INSPECTION and ACCEPTANCE / FOB

Inspection and acceptance shall be at FOB destination.

2.0. APPLICABLE DOCUMENTS

None.

3.0. Electronics (UPS Power Module, DC, PDU, Flywheel) Preventive Maintenance

3.1. Visual Inspection

a. Inspect all printed circuit board connections for cleanliness, swab contacts if necessary.

b. Inspect all power connections for signs of overheating

c. Inspect all subassemblies, bridges and legs for signs of component defects or stress

d. Inspect all DC capacitors for signs of leakage

e. Inspect all AC capacitors for signs of leakage

f. Inspect and inventory all government-owned spare parts

g. Inspect for, and perform as required, any open engineering changes

h. If work is completed under a PowerTrust™ Ultra contract, inspect battery monitoring system

3.2. Internal Operating Parameters

a. DC Ground Detection Offset (if applicable)

b. Inverter leg current average balance (if applicable)

c. Output filter current average phase balance

d. Rectifier bridge current average leg balance

e. AC Protection settings are checked

f. DC Protection settings are checked

g. Input and Output Frequency and Voltage Bandwidth settings are checked

h. Verify DC filter capacitance

i. Verify AC tank and trap filter capacitance

j. Power Supply voltages and waveforms

k. Update firmware as necessary with government approval

l. Evaluate Field Service Bulletins (FSBs) for potential updates

3.3. External Operating Parameters

a. System Input Voltages (all phases)

b. System Input Currents (all phases)

c. DC Charging Voltages (float and equalize), record settings, adjust to nominal

d. Rectifier phase on and walk up

e. Inverter phase on and walk up

f. Adjust all panel meters to measured values

g. System Bypass Voltages (all phases)

h. Manual and UV Transfer Testing, verify uninterrupted transfer waveform (if applicable)

i. Outage simulation, and battery capability testing, and verify charger current limit.

j. Generator operation and interface verification (if applicable)

3.4. Environmental Parameters

a. UPS area ambient temperature and condition of ventilating equipment

b. General Cleanliness of UPS Power Module

c. General Cleanliness of UPS area

d. Replace air filters as applicable and necessary

e. Clean outside of UPS including control panel/CRT screen

f. Flywheel only: Drain oil and change oil and filters NOTE: One (1) oil and filter change per year.

3.5. Battery Cabinet Checks

a. General appearance of Battery System (all types)

b. General cleanliness of Battery System area (all types)

c. Inspect cells for physical abnormalities

d. Inspect all DC connections for abnormalities

e. Battery System area ambient temperature and condition of ventilating equipment.

f. For internal batteries only measure and record:

i. Overall battery float voltage

ii. Charger output current and voltage

iii. Negative terminal temperature of one cell/battery per battery cabinet shelf or rack tier.

iv. Momentary load testing of cells < 100 watts (e.g. 9E, 9x55, not 9330)

3.6. Monitoring System Parameters

a. Alarm archive review and printing

b. Alarm lamp test-local and remote (if applicable)

c. Replace all open monitor bulbs

d. If work is completed under a PowerTrust Ultra contract, inspect battery monitoring system.

e. Review Battery Test in history (if applicable)

3.7. General

a. Government Consultation

b. Verbal Recommendations

c. General Observations

Following the Preventive Maintenance inspection, a written report will be provided detailing the results of the inspection, and making specific recommendations toward future remedial action, upgrades, or sparing.

4.0. Eaton UPS Flex Onsite Service Parts and Labor Coverage

Electronics Corrective Maintenance Coverage: Inspection and repair of the electronic portion of the UPS (or other equipment type), or “Power Module” shall be performed as needed during the contracted period of maintenance at no extra charge to Government. Remedial maintenance provided by Contractor shall include, maintenance to the Power Module, all necessary parts replacement, adjustments and repairs.

4.1. Battery Corrective Maintenance Coverage (Limited to 1 Phase UPS Models, 9155 UPS and BladeUPS) Inspection and repair of the internal battery portion of the UPS (or other equipment type), or “Internal Battery” shall be performed as needed during the contracted period of maintenance at no extra charge to Government. Remedial maintenance provided by Contractor shall include maintenance to the Internal Battery all necessary parts replacement, adjustments and repairs. External battery coverage, if applicable, must be purchased separately if external batteries or battery cabinets exist.

4.2. 7x24 Technical Support: technical support via telephone or email to Contractor shall be available to answer product or support questions.

5. Valve Regulated (Sealed) Battery System Preventive Maintenance

5.1. Performed During Each Preventive Maintenance Visit

A. Measure and Record the following:

1. Individual cell/battery float voltages or overall float voltage

2. Charger output current and voltage

3. AC ripple current and voltage imposed on the battery

4. Internal ohmic values of each cell/battery or perform a continuity test of each cell/battery.

5. Connection Resistance of 100% of the inter cell/battery connection

6. Ambient temperature and ventilation status

7. Negative terminal temperature of all cells/batteries

B. Visually inspect conditions and appearance of the following:

1. Connection terminals inter cell/battery connectors, cables and associated hardware.

2. Cell/battery covers, containers, and post seals

3. Battery racks or cabinets and associated components and hardware for structural integrity

4. Inspect cleanliness / corrosion of batteries, cabinet, rack and area

5. Battery monitoring equipment (if present)

6. Cell/battery jar or cover, noting any excessive distortion

C. Perform cleaning of all accessible surfaces as required

D. Performed Once Per Calendar Year:

The yearly maintenance procedure should include all the above with the addition of the following:

1. Measure and record the connection resistance of 100% of the intercell/battery connections.

2. Refurbish and re-torque any connection where the resistance is above 20% of the average.

E. Reporting Each Preventive Maintenance Visit

1. The technician(s) will issue the government a verbal report summarizing the condition of the battery and identifying any critical issues before leaving the government’s site.

2. A detailed report containing all readings and observations will be sent to the government within five business days.

6. Ancillary Device Parts and Labor Coverage

6.1. Covered ancillary device types:

• ISBM (9395)

• SBM – System Bypass Module

• SSBM

• MBP – Maintenance Bypass Panel

• IAC – Integrated Accessories Cabinet

• Remote monitor panel

• Hot Tie

• Parallel cabinet

• Battery cabinet and battery breakers (excludes battery jars, cells or battery parts)

Covered components within covered ancillary devices shall include the electronic control portion designed and built by Eaton (Powerware series) for metering, monitoring, and controls for transferring of loads. Items covered include logic boards, power supplies, relays, and control circuitry, SSBM displays, Hot-Tie Display and programmable logic controllers (PLC).

6.2. Excluded ancillary device types (parts and labor coverage may be optionally purchased):

• Batteries (EBM, EBC)

• IDC – Integrated Distribution Cabinet

• Switchgear (coverage not available for purchase)

• STS – Static Transfer Switch device

• PDU – Power Distribution Unit

• PDR – Power Distribution Rack

• RPP – Remote power Panel

• EMS-UGK

• Battery Disconnect Circuit Breaker

• Flywheel

• ATS/MTS – Automatic or Manual Transfer Switch

• TVSS – Transient Voltage Surge Suppressor

• PFC – Power Factor Correction

• ePDU

• Racks and cabinets

• Software (e.g., Foreseer)

7. ON-SITE RESPONSE TIME

Upon Service request the Contractor will arrive at the location of the Covered Equipment the next business day. If purchased by Government and the Covered Equipment is located within one hundred (100) miles of a Contractor service location, Contractor will arrive at location of Covered Equipment within eight (8), four (4) or two

(2) CPM hours. Response time does not include battery replacement service.

8. WARRANTY

Contractor shall perform all Service in a professional and workmanlike manner.

Contractor warrants repairing or replacing defective parts or materials and correcting defective workmanship reported to Contractor and/or diagnosed by Contractor's personnel during the term of this Agreement. Contractor warrants its corrective maintenance per the scope of work and replacement parts to be free from defects in material and workmanship for the term of this Agreement or for a period of ninety (90) days from the completion date of the repair or replacement of parts or materials, whichever is longer. In the event the parts or materials fail to meet published specifications due to a defect in parts or materials or workmanship covered by this Warranty, Contractor, at its discretion, will repair or replace the warranted parts or materials at no cost to Government. .

9. Campus, Site Access Campus Access, Site Access -- Contractors will require Campus site access for installation and Test and Acceptance of the equipment in the identified Buildings and Rooms. Contractors will have CAC access cards and/or security provided by their contract organization through JPAS for building access. Contractors will be provided a government picture badge for access to CBC Building locations for equipment installation, test and acceptance.

For contractors that do not require a CAC but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and processes using the National Crime Information Center Interstate Identification Index (NCIC- Ill) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/ facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

10. POC:

The main POCs for this acquisition are David Eissner (david.m.eissner.civ@army.mil), and Lindsay Cleary (lindsay.m.cleary.civ@army.mil) of the CBC G6, at APG, MD 21010.

11. Hardware Delivery location:

8272 14th Street

BLDG: E5242

Gunpowder, MD 21010 ATTN: Mike Brown/Derek Bridges/Lindsay Cleary Delivery time: Monday-Friday only

12. Implementation Schedule:

Installation shall take place during the following hours of 8:00 A.M. - 4:30 P.M. Eastern Standard Time (EST), Monday through Friday. The Contractor shall have uninterrupted access to the workspace during the agreed upon field work schedule.

13. Required Contractor Training

Anti-Terrorism (AT) Level 1 Training Requirement: All Contractor employees requiring access to Government installations, facilities and controlled access areas, shall complete Anti- Terrorism (AT) Level I awareness training within thirty (30) calendar days after contract award. The Contractor shall submit certificates of completion for each Contractor employee, to the COR. AT Level1 awareness training is available at the following website: https://Jkodirect.jten.mil log in and complete the training modules.

Non-CAC-holders may go to: http://jko.jten.mil/courses/atl1/launch.html.

mailto:david.m.eissner.civ@army.mil

13.1. iWatch Training Requirement The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

13.1.. iWATCH program resources may be found at the following website:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.a spx