SOW UPGRADE ROOF SYSTEMS.pdf

564-17-108 SOW Upgrade Roof Systems Sections Q,X,X1 REV 8-3-23 Page 1 of 10

Statement of Work (SOW) Upgrade Roof Systems – Building 1 Sections Q, X, X1

564-17-108 Veterans Health Care System of the Ozarks (VHSO)

Fayetteville, Arkansas

Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, consumables, parts, and related services, in accordance with the

SOW, and specifications to remove and replace the existing roof sections Q, X, and

X1 of VHSO Building #1 as shown on the aerial photo site plan and detailed in the project specifications. Contractor must verify existing conditions, dimensions, locations, and quantities to complete this project located at the VHSO Main Campus

1100 N. College Avenue, Fayetteville, AR 72703.

**The Certification and Accreditation (C&A) does not apply, a Security Accreditation Package is not required**

I. GENERAL:

A. Any provision or partial provision of the Contract, including but not limited to, drawings and specifications that is not consistent with this SOW will be null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract, including but not limited to, drawings and specifications, must remain in full force and effect.

B. Safety must be the Contractor’s highest priority.

C. Contractor must have the following requirements completed prior to beginning site activities:

1. Negative TB Test, within the past calendar year.

2. Annual influenza shot is required for all staff.

3. While on campus, Contractor must wear a visible VHSO issued identity Badge.

4. Minimum OSHA 10 certification.

D. Period of Performance: Forty-Five (45) calendar days.

E. This project must be turn-key in accordance with this SOW, and specifications to be complete and working system.

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F. VHSO facility must continue to operate during the contract Period of

Performance, including but not limited to, the mechanical and electrical systems.

G. Contractor’s work must be conducted with the least amount of disruption to the VHSO facility.

H. Contractor must submit to the CO and CO Representative (COR) all submittals no later than ten (10) calendar days after NTP for COR written approval.

I. Prior to the start of job site activities, together the Contractor and COR must conduct a site survey to identify and review specific work and differing site conditions.

J. Contractor materials, equipment, tools, supplies, consumables, and parts must not be left unattended within a common work area. When working in common areas, there must be a minimum of two (2) contractor employees present to ensure that Contractor building materials, including but not limited to, equipment, tools, and supplies are not accessible to others.

K. Warranty: Contractor must guarantee workmanship for a period of one (1) year after COR written acceptance of work. Contractor must furnish a minimum one (1) year parts and labor warranty on materials furnished plus any manufacturer’s warranty greater than one (1) year.

II. QUALIFICATIONS OF CONTRACTOR

A. Contractor must possess an Arkansas Contractor’s License.

B. Recommended skill trades for this project includes but is not limited to:

Carpentry Trades (carpenters, general laborers, etc.), Roofing Trades (equipment operators, roofers, etc.).

III. SCOPE OF WORK:

A. Contractor, except as noted otherwise, must:

1. Furnish equipment, labor, and materials to:

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a) Demolish existing modified bituminous SBS roof system to original deck, including flashings, fascia, trim and mastics. Clean roof adjacent and below of all debris.

b) Install all new stone colored aluminum coping, flashing, fascia and trim. Reattach lightning protection to original condition.

c) Provide and attach 4”-2” tapered rigid insulation, per mfg.

specs.

d) Install new solid white 80 mil TPO (thermal plastic polyolefin) roof system according to manufactures’ specifications, details, and workmanship requirements.

B. Contractor must furnish as built drawings, including but not limited to, one

(1) set of Electronic Portable Document Format (.pdf) with any redline changes that were made.

IV. SPECIFICATIONS INDEX:

SECTIONS NO. DIVISION AND SECTION TITLES DATE

01 00 00 GENERAL REQUIREMENTS 2021-11

01 32 16.15 PROJECT SCHEDULES (SMALL PROJECTS

– DESIGN BID BUILD) 2021-11

01 33 23 SHOP DRAWINGS, PRODUCT DATA… 2023-02

01 35 26 SAFETY REQUIREMENTS 2022-10

01 42 19 REFERENCE STANDARDS 2020-11

02 41 00 DEMOLITION 2017-08

07 22 00 ROOF AND DECK INSULATION 2021-01

07 54 23 THERMOPLASTIC POLYOLEFIN (TPO)

ROOFING 2021-01

07 60 00 FLASHING AND SHEET METAL 2021-01

07 92 00 JOINT SEALANTS 2022-04

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V. DRAWING INDEX:

DWG#

DWG TITLE

PROJECT # DATE

CS100 AERIAL PHOTO SITE PLAN 564-17-108 7-24-2023

VI. CONTRACTOR ACCESS AND ACTIVITIES:

A. Safety: Contractor’s highest priority must be safety. Contractor work must be in accordance with Federal, State, Local OSHA codes, regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety

Requirements specification. Contractor must furnish and use required safety items, including but not limited to, safety signage, cones, barricades, and must furnish and wear required Personal Protective Equipment (PPE).

B. Infection Control: N/A

C. Site Supervision: Contractor must submit written qualifications of proposed site superintendent(s) to the CO and COR for consideration.

Contractor must furnish superintendent(s) with written COR approval to continuously supervise on site contract activities. Contractor superintendent(s) must not engage in any direct trades’ labor.

D. Security: Contractor must coordinate with VA Police and COR to comply with the VHSO security management program, including but not limited to, obtain onsite access permission by the VA Police, be identified by Contractor and project, and restricted from unauthorized access.

E. Badging: While on campus, Contractor must wear a visible VHSO issued identity Badge. Contractor can be subject to inspection of personal effects when entering or leaving the project site and VHSO property. Contractor site superintendent must escort Contractor employees to Engineering (Building 7A) to obtain badge(s). Contractor must maintain a Badge Log with Employee Names, Badge ID Numbers, Start Date(s), Departure Date(s), ID Lost Date(s), and ID

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Return Date(s). Contractor must update Badge Log and furnish to the COR weekly or as directed in writing by COR. Contractor must report lost Badge(s) immediately to the COR and document on Badge Log. Contractor must return

Badge(s) immediately on day of departure of employee from project to COR and document on Badge Log. Contractor must return remaining Badge(s) at project closeout to COR. Contractor must reimburse the Government a $100.00 fee for each lost or unreturned Badge.

F. Property Access Work Hours:

1. Regular Business Hours: Site work must be scheduled during regular business hours, 0600 to 1600 hours, Monday through Friday

(excluding the following Federal holidays - New Year’s Day, Martin Luther

King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and

Christmas Day).

2. If a holiday falls on a Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday. Contractor is not required to provide any service(s) on nationally recognized U.S.

Government holidays, nor shall the Contractor be paid for these holidays.

3. Outside Regular Business Hours: Work must be scheduled during

1800 to 0500 hours, Monday through Friday, Saturday and Sunday as well as 0600 to 1600 hours, Saturday and Sunday (excluding the following

Federal holidays - New Year’s Day, Inauguration Day, Martin Luther King Jr.

day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor

Day, Columbus Day, Veteran's Day, Thanksgiving Day and Christmas Day) and must not commence without prior COR written approval at no additional expense to the Government.

4. Contractor must submit to the Contracting Officer (CO) and

Contracting Officer Representative (COR) a Schedule of Values (SOV) and a Project Schedule (including Phasing Plan) in accordance with this SOW, 564-17-108 SOW Upgrade Roof Systems Sections Q,X,X1 REV 8-3-23 Page 6 of 10 drawings, and specifications no later than five (5) calendar days after Notice to Proceed (NTP) for COR written approval. The Project Schedule must contain provisions, including but not limited to, staging equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the project requirement.

G. Utilities: Contractor must not leave unattended out-of-service any utility, fire protection, life safety system, or security system without written permission of the COR. If a utility, fire protection, life safety system or security system is not functional at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch subject to COR written approval until the system is functional. If the Contractor fails to do so, the

Contractor must reimburse the Government a fee equal to the amount of costs incurred by the Government to furnish around-the-clock watch and/or repair the system(s).

H. Parking: Contractor on-site parking is limited to availability of designated

Contractor parking. Contractor must have prior COR written approval of on-site

Contractor parking.

I. Vehicles and Construction Equipment: Contractors’ key(s) to unattended vehicle(s) and construction equipment must be removed and vehicle(s) locked.

J. Unloading and Loading: Contractor must unload and load materials, including but not limited to, equipment, tools, supplies, parts, and construction debris at the designated staging area. Contractor must not leave vehicle(s) or construction equipment unattended. No materials, including but not limited to, equipment, tools, supplies, parts, and construction debris are permitted on any other part of the VA campus outside of the project area.

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K. Storage and Staging: Contractor storage and staging is limited to availability of designated on-site Contractor storage and staging. Contractor must submit a written request for storage or staging to the COR for consideration a minimum of seven (7) business days prior to the storage or staging. Contractor must have prior COR written approval of on-site Contractor storage and staging.

Contractor must relocate or remove on-site storage and staging, including but not limited to, Contractor’s office trailer(s), dumpster(s), storage container(s) and construction materials a maximum of seven (7) business days after written notification by the COR without additional expense to the Government.

L. Equipment and Tools: Contractor must furnish construction equipment, power and hand tools to complete Contractor’s work.

M. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor is not allowed inside any buildings unless previously approved by the COR. AM/FM radios and other media producing devices must not be used on VHSO property.

N. Noise: Contractor must coordinate and schedule with COR noise making activities. Contractor must submit to the COR a written request for consideration and written approval a minimum of seven (7) business days prior to activity.

Contractor must have COR written approval to proceed.

O. Disposal: Contractor must coordinate and schedule with COR. Contractor must have COR written approval to proceed prior to activity. Contractor must submit a written request to dispose of any government owned materials, equipment, or property in advance to the COR for COR written approval.

Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the VHSO property daily into the Contractor supplied containers. Contractor must coordinate disposal

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COR directed relocation(s) must be at no additional expense to the government.

Construction debris created from the project must not be disposed of in VHSO dumpsters or on VHSO property. Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, and Local laws, rules, and regulations. The Contractor must ensure and furnish appropriate documentation to the CO and COR that all hazardous waste handlers, haulers, and disposal facilities are properly licensed.

The Contractor must furnish shipping manifest and documentation of disposal of construction debris, materials, equipment, and substances from the project prior to final payment.

VII. Project Meeting/Conference Minutes:

A. Meeting minutes must be kept for all formal meetings and conferences held with the VA; including weekly construction meetings. Meeting minutes must be submitted within seven (7) calendar days of the meeting or conference. All documents in any of the electronic formats listed above.

B. Minimum meeting minutes requirements.

1. Contractor must take minutes of all meetings held relative to this project.

2. The progress meeting must include at a minimum, the Project

Manager and the Contractor, the COR and the CO representing the

Government. Others must attend when requested by the Contracting

Officer. The meeting must be scheduled the same day, time, and place each week.

3. Project name, number, meeting host, Meeting Name.

4. Date, Time, meeting ID, call in number, Duration, and consecutive number of total related meetings.

5. Participant list (Name, Title, Phone number (office and Mobile), Email, Attended Meeting (yes/no Check box).

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6. Meeting purpose, Roll call, Safety, Security, Environmental, and

Additional Items.

7. Agenda items (Decisions, action items, and fixes or next steps).

8. Next meeting date and time.

9. Detailed attachment list.

10. Contractor must furnish, via e-mail, complete copies of all minutes to all attendees within 72 hours of the meeting. All challenges to the minutes will be reflected in a revised version prepared by the Contractor along with the Contractor and COR shall sign/initial the minutes. In the event of any disputes or challenges that can’t be resolved, the Contracting Officer shall render a final decision. Copies of updated minutes must be distributed to all attendees within 48 hours after change notice.

VIII. OTHER REQUIREMENTS:

A. Contractor must make every reasonable effort to protect VHSO property from damage and furnish adequate protection for VHSO property before any construction activities occur. Contractor moved items must be put back by the

Contractor to original locations and conditions as work is completed at no additional cost to the Government.

B. Anything remaining in place that is damaged or defaced by the Contractor must be restored by the Contractor to the pre-existing damaged or defaced condition at no additional cost to the Government.

C. Contractor must locate existing utilities in area of work. Contractor must furnish adequate means of support and protection to utilities that remain in place.

Any property, including but not limited to, electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged by Contractor must be repaired or replaced at no additional cost to the

Government. Government property must be protected from damage at no additional cost to the Government. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor at no additional cost to the

Government.

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D. No unauthorized Contractor work to be initiated without the prior written approval of the CO. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work. Any Contractor changes without prior written approval by the CO, must be done at the Contractor’s risk and at the Contractor’s expense. Contractors must visit the job site and visit the facility in order to determine the nature and location of the work to be performed in general and the local conditions which can affect the work. Failure to do so must not relieve the

Contractor of responsibility for estimating the difficulty or cost to perform the work. Contractor must comply with applicable Federal, State, Local laws, codes, regulations, and ordinances. Contractor must obtain permits and licenses required by Federal, State, Local law, code, regulation, and ordinance(s) at no additional cost to the Government.