SOW-Upgrade OR and Pharmcy Dumbwaiters.docx

Upgrade OR and Pharmacy Dumbwaiters 526-22-115 Building 100 US Department of Veterans Affairs James J. Peters VA Medical Center

A/E SERVICES

Upgrade OR and Pharmacy Dumbwaiters 526-22-115 Building 100 US Department of Veterans Affairs James J. Peters VA Medical Center 130 West Kingsbridge Road, Bronx, NY 10468

A. HISTORY / BACKGROUND

The existing conditions indicate that Dumbwaiters at the Building 100 are beyond continues possible and economic repair due to obsolete mechanical and electrical equipment, and non-availability of their parts. Therefore, dumbwaiters are at high potential for total failure and shutdown till upgraded.

B. OBJECTIVE

A/E shall perform investigative surveys to verify as built conditions and gather information to prepare a design for the complete modernization upgrade and complete replacement of all the MEP components and any other miscellaneous components that are non-structural for the Operating Room (OR) one (1) supply dumbwaiter, and the pharmacy one (1) supply dumbwaiter in Building No. 100 at James J. Peters VA Medical Center, Bronx, New York, NY.

During construction, the A/E will provide construction period services.

C. LIMITATIONS

Project phasing is required to provide a minimum interruption to the normal activities.

D. SCOPE OF WORK

Modernization upgrade and complete replacement of all the MEP components and any other miscellaneous components that are non-structural for OR-Dumbwaiter and Pharmacy-Dumbwaiter shall include but not limited to the cab, machine room equipment, hoist machines, motors, signal wiring form the controller to the machine, ground conductors, controller enclosure, platform and car frames, travelling cables, AC drive control and motor control, Geared machine, sheaves, Guide rails, counterweights, car and counterweight guide shoes, car and counterweight buffers, hoisting ropes, terminal stopping devices, car leveling devices, stop switch, operating push buttons, signal lanterns, hoistway entrances, electric interlock, car sling, car enclosure, LED lighting, new electrical wiring, conduits, junction boxes, wireways, switch boxes, outlet boxes, insulating bushings, fire protection and suppression, and all non-compliant code related items, interior finishes and improvements.

Modernization upgrade and replacement of dumbwaiters shall include the related work, but not limited to:

· Specifications and drawings for demolition and construction

· Grounding and bonding for electrical system for personal safety against possible fault current

· Sealing around penetrations to maintain fire-rated construction integrity

· Interior and exterior finishes for type, texture, patterns, color, and placement

· Seismic restraint of non-structural components

· General electrical requirements

· Low voltage power and lighting wiring

· Conduits for cables and wiring

· Requirement for over-current protection

· Low voltage transformers and panelboards

· Surge suppression

· Fixture and ballast type interior lighting A/E Services shall include but not limited to disciplines such as Architectural, Environmental, HVAC, Plumbing, Mechanical, Electrical, Fire Sprinkler, Fire Alarm, and Communication (telephone and data), as well as other design considerations for the complete modernization upgrade and replacement all the MEP components and any other miscellaneous components that are non-structural of the two (2) dumbwaiters in Building 100, at the James J. Peters VA Medical Center.

E. CONSTRUCTION DOCUMENTATION

A) Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B) Contractor shall accomplish and complete the following tasks upon award of contract:

I. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

II. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

III. The access request shall be in writing and include a list of staff. The list shall include the following information:

i. Full Name

ii. Company Name

iii. Email Address

iv. Role/Position on the project (i.e., Project manager, site super) IV. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

V. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

C) Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D) Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E) The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F) Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G) Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

H) Include attached Spec “01 32 00 Construction Documentation” in construction contract documents.

F. REFERENCE DRAWINGS

Following is the list of existing reference drawings.

· ELEVATOR REPLACEMENT & UPGRADE – BUILDING #100

1. AS N-15; NEW PLANS (MODERNIZATION PLAN) MATERIALS LIFT

2. MH 101; MECHANICAL PROPOSED PLANS ELEVATORS 1 THRU 16

3. FX 102; FIRE PROTECTION PROPOSED SPRINKLER PLANS

4. EP 102; ELECTRICAL POWER PLANS ELEVATORS 13-16 & MATERIAL LIFT

· 100-102; PHARMACY AND MEDICAL RECORDS LIFTS-01

· 100-103; SURGERY DUMBWAITER CONTINUATION OF SECTION

G. PICTURES

Picture 1.0 Pharmacy Dumbwaiter Car

Picture 2.0 Pharmacy Dumbwaiter Machine

Picture 3.0 Pharmacy Dumbwaiter Controller

Picture 4.0 OR Dumbwaiter Machine Room

Picture 5.0 OR Controller

11/8/2023 Scope of Work – A/E Services 1 image2.png image3.png image4.png image5.png image6.png image7.png image8.png image9.png image10.png image1.png