SOW updated.pdf

STATEMENT OF WORK

ADULT LIBRARY RESOURCE

SUBSCRIPTION EXCHANGE PROGRAM

MacDill Air Force Base, Florida

AUGUST 2020

1. DESCRIPTION OF SUBSCRIPTION.

The contractor shall provide all management, tools, equipment, transportation, supervision and labor necessary to provide a library subscription exchange program.

1.1. BASIC PLAN.

Provide print book and audiobook (CD & MP3 format) subscription to the MacDill Library.

Contractor will provide an electronic system platform that can be reviewed by Library staff for easy and convenient monthly selection of available titles for routine exchange. Each title available for exchange will be priced in points. Annual agreed upon point allocation used in subscription for monthly selection of titles will be billed to MacDill Library in a one-time payment for the full amount. There should be availability for suitable (popular & requested / fiction & nonfiction) titles for exchange on a monthly basis. Library will make monthly selections and contractor will ship selected titles to the MacDill Library within a reasonable timeframe. The contractor will immediately notify the MacDill Library of titles that are no longer in stock and will not deduct available points for unavailable titles. The contractor will only deduct the points for titles received. The number of monthly titles the MacDill Air Force Base Library is seeking:

Adult Book Resource Subscription Plan at or equal to: An annual subscription of 828 points invoiced and paid at the beginning of the cycle.

1.2. SCOPE OF SUBSCRIPTION.

1) Provide access through a website, year round, from a central source that has a web based listing of all titles available so Librarian can search for available titles to order. Provide the ability to grant requests for titles not listed on website if title can be obtained through another publisher or seller.

2) Provide pricing online of all items and a full online ordering process from same website to put orders through for processing and library distribution.

3) Provide account access to track credits/points balances and updates of order and shipping status.

4) Provide MARC records for all items ordered using customized specs and deliver online or via email, if requested by library.

5) Provide holdings and shelving information (barcode number; call number in specified format by Librarian; and leased material label) before shipping items to receiving library.

6) Include book (Mylar) cover and labels (spine label call number; inventory/catalog barcode; and leased material label) through processing and put on before properly packing resources for shipping to library.

7) Contract shall include and cover all shipping costs.

8) Vendor must have ability to ship titles within reasonable amount of processing time from publication (60 days) and availability date with written guarantee of fulfillment time.

9) Guaranteed delivery within sixty (60) days of order placement/publication printing date or credits/points fully refunded.

10) Credits/points must remain valid during the entire active Period of Performance.

11) Pre-curated lists available to order on website (best sellers, adult non-fiction & fiction award winners, testing preparation materials, etc.).

12) Credits/points system with price range per credit/point whereas one (1) point covers the majority of all printed or audio resources.

13) Guarantee replacement of any resource that is damaged during the manufacture, processing & shipping period free of extra charge.

14) Must include vast selection of books to purchase, but not limited to the following:

A. Best Sellers (all genres) B. Adult Fiction (all genres) C. Adult Non-Fiction (all subjects) D. Travel Guides E. Test Preparation (all subjects) F. Young Adult (YA) Fiction (all genres) G. Young Adult (YA) Non-Fiction (all subjects) H. Back-list titles (all genres) I. Fiction & Non-Fiction Titles from Independent Publishers (all subjects)