SOW updated - Boiler Chem V2.pdf

STATEMENT OF WORK

Industrial Water Treatment / Boiler Systems Chemicals

75th Civil Engineering Squadron Hill Air Force Base, Utah

12 June 2024

1 SCOPE: This Statement of Work (SOW) describes the overall support required to provide industrial water treatment boiler water system chemicals. This is an Indefinite-Delivery Indefinite-Quantity (IDIQ) Contract for the execution to provide water chemicals for Boiler Systems at Hill Air Force Base (HAFB). The Government will issue Delivery Orders under this contract. The contractor shall comply with all requirements listed in the SOW.

2 DESCRIPTION: The contractor shall provide all labor, material, equipment and transportation in order to deliver industrial water treatment boiler water system chemicals in accordance with (IAW) the SOW.

2.1 WATER TREATMENT PRODUCT SPECIFICATIONS

2.1.1 WATER TREATMENT CHEMICALS:

2.1.1.1 The contractor shall provide as needed, the six water treatment products for boiler systems listed below in table 1 at the specified concentrations. The actual quantities of each chemical purchased by Hill AFB during the year may vary depending on actual needs and shall be dictated by each individual delivery order.

Table 1. Water Treatment Chemicals

Chemicals Generic Description Chemical Composition Specifications (% wt) Boiler Treatment (Ethylene diamine tetra-acetic acid (EDTA))

EDTA, minimum 38.0% by weight

Boiler Treatment (Sodium hexametaphosphate)

Polymers, minimum 6.0% by weight Hydroxyethylene diphosphonic acid, minimum 6.0% by weight Sodium Lignosulfonate, minimum 1.0% by weight Antifoam agent, minimum 0.1% by weight Polyphosphate, minimum 10% by weight as PO4

Condensate Treatment (40%) Morpholine, minimum 40.0% by weight

Oxygen Scavenger (Sodium bisulfite)

Sodium bisulfite, minimum 36.0% by weight Cobalt sulfate, minimum 0.1% by weight

Oxygen Scavenger (Catalyzed

DEHA)

Catalyzed Diethyl Hydroxyl Amine minimum 35.0% by weight

Alkalinity Adjunct Sodium Hydroxide, minimum 35% by weight Sodium Lignosulfonate, minimum 3.0% by weight

2.1.1.2 Contractor must supply Material Safety Data Sheet (MSDS) for each water treatment product with each product shipment. Certificates of Analysis (COA) for each water treatment production shall be provided upon receipt of each delivery.

2.1.1.3 The contractor shall deliver all water treatment products in 55-gallon polyethylene drums. Weight and density of the product contained in each drum shall be listed on the drum label. The contractor shall ensure that each drum is labeled properly for any potential hazard of the drum’s contents. Contractor shall also ensure that each product is shipped in a Department of Transportation (DoT) approved container.

2.1.1.4 The contractor shall submit a letter (CDRL A001) verifying all components and weight percentages for the formulations of each product listed in Section 2.

2.1.1.5 The contractor should note that random samples of vendor products are subject to be sent to an independent laboratory for analysis. Analyses will involve randomly selected samples each year for each treatment product during the length of the contract. An independent lab selected by the Government will perform the analysis on an as needed basis. Samples are subject to be taken randomly more than once in a year. The Government will be responsible for these additional lab costs. Failure to meet the requested product formulation requirements may result in termination of the contract.

• Softeners: Hardness, M-alkalinity, and conductivity

• Dealkilizers: Hardness, M-alkalinity, and conductivity

• Feed-water to Boilers: Hardness, P and M-alkalinity, conductivity and iron

• Boilers: P and M-alakalinity, conductivity, phosphate and sulfite

• Condensate: Hardness, P and M-alkalinity, pH, conductivity and iron

2.2 WATER TESTING REAGENTS

2.2.1 Hill AFB personnel will be doing regular water treatment testing of boiler systems. The following items shall be delivered in the unit size listed below, i.e. if the unit size is one quart, this means that delivery shall be in one quart containers, not two separate pint containers.

Table 2. Water Testing Reagents

Item Unit Size N/50 Sulfuric acid 1 gallon Iodide-iodate 1 gallon EDTA hardness titrant 1 gallon Molybdate reagent (Taylor type) 1 gallon Phenolphthalein 1 pint Methyl cresol green methyl red 1 pint Stannous chloride phosphate indicator 1 pound Acid-starch indicator powder 1 pound Gallic acid 1 pound Conductivity test solution, 2500 μmho 1 quart pH 4 buffer 1 quart pH 7 buffer 1 quart pH 10 buffer 1 quart Filter paper, 12.5 cm, 610 grade Box of 100 Hach Univer III hardness indicator 1 pound DEHA 1 reagent Powder Pillows 100 count DEHA 2 Reagent 1 quart Conductivity Neutralizing Solution 1 quart

3 DELIVERY:

3.1 The products shall be delivered only when ordered, and only in the quantities ordered by the

Contracting Officer within Five working days from date of order. Driver of the delivery truck must be licensed to transport chemicals.

3.2 All deliveries should be scheduled with a Program Manager for unloading and storage into Building

260. Supplies shall be delivered between 0630 and 1600 weekdays. The delivery drivers must call 801-777-5581 or 801-777-7336 prior to delivery.

3.3 The delivery truck must have a lift gate to facilitate transfer of 55-gallon drums to HAFB boiler operations personnel. The quantities specified in Appendix A are anticipated quantities. The actual quantities purchased by HAFB during the year will be on an as needed basis and the contractor will be paid as per the unit price for the quantity purchased.

Table 3. HAFB Boiler locations.

Building # Building # Building # 260 (8) 1624 (2) 1235 (1) 519 (2) 825 (3) 238 (1) 1286 (3) 1590 (4) 2025 (2) 916 (1) 2104 (2) 2203 (2)

4 ENVIRONMENTAL:

4.1 The contractor is required to comply with all applicable local, state, federal, and Air Force laws and regulations dealing with environmental and workplace management and protection (Department of Environmental Quality, Division of Water Quality, Air Force Instruction, Occupational Safety Health Administration [OSHA], 29 CFR 1910 and 1926, and as referenced in appendix C). In the event a conflict between any laws or regulations, the most stringent shall apply.

4.2 The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling. Upon occurrence of any spills that could enter the storm sewer system or could cause any harmful environmental effects, the contractor or his representative shall immediately call 911 from any base phone or 801-777-1911 from a cell phone.

4.3 Chemical Spills

5 HOURS:

5.1 All work at HAFB shall be accomplished during normal working hours, Monday through

Friday (0730 to 1600 hours). This is exclusive of Government approved holidays unless the Contracting Officer (CO) approves other times, or otherwise stated in the Delivery Order.

The contractor shall coordinate the delivery with the Civil Engineer (CE) Program Manager

(PM).

5.2 Recognized Holidays: The contractor is not required to deliver on the following Holidays

• New Year’s Day 1 January*

• Martin Luther King’s Birthday Third Monday in January

• Presidents Day Third Monday in February

• Memorial Day Last Monday in May

• Independence Day 4 July*

• Labor Day First Monday in September

• Columbus Day Second Monday in October

• Veteran’s Day 11 November*

• Thanksgiving Day Fourth Thursday in November

• Christmas Day 25 December*

*Note: If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

6 CONTRACTOR BASE IDENTIFICATION CREDENTIALS:

6.1 Contractor shall be responsible for obtaining required base access identification for newly assigned personnel, and for prompt return of those base access credentials to the Security Forces, Pass and Registration Office, for any employee who no longer requires access to the work site. Contractor shall obtain base access for the project by promptly completing and submitting an AFMC Form 496 to the Contracting Administrator assigned to the project, whom will review, submit, and receive verification of approval. Once approved, contractor will be responsible for picking up the base access badge at Bldg 408. Contractor employees are responsible for obtaining access on base to pickup the approved badge by visiting the South Gate Security Forces Office.

6.2 At the termination or completion of the contract, or upon the expiration of base access credentials (if any such expirations are specified), the Contractor shall ensure that all base identification credentials for all contractor and subcontractor employees are returned to the Security Forces, Pass and Registration Office.

6.3 Prior to submitting an invoice for final payment of the last task order worked on this contract, the Contractor shall obtain a clearance certification from the issuing Pass and Registration Office which states that all base identification credentials have been returned or "accounted for." This certification shall be attached to the final invoice at the time of submittal for payment. Failure to comply with these requirements will result in withholding final payment.

6.4 Any non–US citizen not in possession of a “Green Card” will not be allowed base access without the CO first clearing the employee through the Foreign Disclosure Office ACC, DSN 575-0965 or alsafd@us.af.mil or foreign.disclosure@jpra.mil. All contractor employees shall be able to pass background check to be allowed base access.

6.5 When contract performance requires unescorted entry (no access to classified information) to a Restricted Area" on a military installation, contractor personnel requiring unescorted entry must meet the investigative requirements of Air Force Instruction 31-501, USAF Personnel Security Program. Contractor employees not meeting these requirements will be provided a free zone or an escort from the customer as determined by the CO in coordination with the Chief, Security Forces Division of the military installation involved.

6.6 Follow the guidance in AFI 31-101, Installation Security Program, when work requires unescorted entry to controlled areas. The Contractor shall request AF Form 2586, Unescorted Entry Authorization Certificate, from the 75 Air Base Wing (ABW) Security Manager, Bldg 593 North, for each employee for which a controlled area badge is required. Contractor employees with controlled area badges are required to escort contractor employees without badges, at all times, in and out of controlled areas. If it becomes necessary to establish a free zone for the Contractor, it shall be approved in writing by the installation commander. The free zone shall have clearly defined boundaries. It is recommended the free zone begin at some point in the boundary of the controlled area, which enables entry by the Contractor and other authorized personnel. The free zone shall be closed during non-duty hours. The boundaries of the free zone shall be under surveillance by the OPR for the area or designated responsible activity. Complete and submit AF Form 2586 for each of the firm’s employees and for each subcontractor employee who must have access to a controlled or restricted area.

The Prime Contractor shall ensure that all contractor personnel including subcontractors attend the Explosive Safety Briefing. An Explosive Safety Awareness Statement signed by those requesting badges is required prior to processing AF Form 2586. The Weapon Safety Monitor will provide the CO copies of the awareness statements. The Security Forces Pass and Registration Office, upon issuance of the appropriate badge for AF Form 2586, will provide the original completed AF Form 2586 to the individual receiving the badge. The original form shall be given to the CO for accountability. Complete the training requirement for line badges: Security Education and Motivation Phase I and II.

7 Standards Of Dress: The Contractor’s employees shall present a clean, neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and the employee’s name. Company clothing or company badges shall be provided by the Contractor (base access badges will be provided by government).

8 Notification: The contractor shall notify the CO and Contracting Officer Representative of critical issues that may affect the contract performance and/or human health and the mailto:alsafd@us.af.mil mailto:foreign.disclosure@jpra.mil environment. The types of issues that require notification include, but are not limited to, health risks, spills, differing site conditions, changes in critical personnel, and identification of hazardous materials, e.g. asbestos.

9 CONTRACT ADMINISTRATION:

9.1 CO: Government official authorized to enter into, make changes to, or terminate contracts on behalf of the US Government. COs are responsible for ensuring performance of all necessary requirements of the contract, to ensure compliance with the terms of the contract, and safeguard the interests of the United States Government in its contractual relationships.

9.2 Contract Performance: The contractor is responsible for supervision and inspection of the worked performed. All work shall be performed in accordance with contract terms and specifications. Inspection/acceptance by the Government in no way relieves the contractor of criminal responsibility for fraud in misrepresenting either the quality or quantity of work provided and certified as complete by the contractor.

9.3 Modifications: Only the CO is authorized to execute modifications on behalf of the

Government. Other Government personnel shall not execute contract modifications, act in such a manner as to cause the contractor to believe that they have the authority to bind the government or direct or encourage the contractor to perform work that should be the subject of a contract modification. In cases where the CO receives a request for additional work, revisions to requirements, schedule changes, etc. the CO will make the final determination as to the appropriateness of the request.

1) APPENDIX A – Acronym List

• ABW: Air Base Wing

• CDRL: Contract data requirements list

• CE: Civil Engineering

• CFR: Code of Federal Regulation

• COA: Certificates of Analysis

• DEHA:

• DoT: Department of Transportation

• EDTA: Ethylene diamine tetra-acetic acid

• HAFB: Hill Air Force Base

• IAW: In Accordance with

• IDIQ: Indefinite Delivery Indefinite Quantity

• MSDS:

• OSHA: Occupational Safety and Health Administration

• PM: Project Manager

• SOW: Statement of Work

• Wt: weight

2) APPENDIX B – Price List (Anticipated quantities and proposed prices of Water Treatment Chemicals, Water Testing Reagents and Water Testing Equipment)

3) APPENDIX C - Safety