SOW TW-B-ZCS IMSE laptops.docx

Version 1.0 July 11, 2024

Statement of Work (SOW)

Taiwan Improved Mobile Subnscribe Equipment (IMSE) Workstation Laptops

Foreign Military Sales (FMS) Case TW-B-ZCS

11 July 2024

Prepared by

Security Assistance Management Directorate (SAMD)

AMEL-LCS-CIS

Aberdeen Proving Ground, MD 21005

Table of Contents

3.0 Requirements……………..…………………………………………..……………………….3

3.1 Requirements for Hardware……………...…..………………………………………………..3

3.2 Requirements for Item Unique Identification (IUID)…………………………………………4

3.3 Procurement New Production…………………………………………………………………6

3.4 Requirements for Packaging…………………………………………………………………..6

3.5 Requirements for Final Inspection and Test…………………………………………………..7

3.6 Security and OPSEC Requirements.…………………………………………………………..7

3.7 Requirements for Warranty……….……………..………………..…………………….……..8

4.0 Procurement Contracting Officer…………………………………………………………..….9

1.0 Scope.

This document describes requirements to deliver Laptops (workstations) under Foreign Military Sales (FMS) case TW-B-ZCS for the country of Taiwan. The word Government in this document refers to the United States Government (USG). The word country in this document refers to the FMS Customer(s). This contract will be a Firm Fixed Price (FFP) contract.

2.0 Applicable Documents.

2.1 Military Standards

2.2 Commercial Standards

3.0 Requirements.

3.1 Requirements for Laptop (Hardware). The contractor shall provide fifty (50) Laptops (Brand Name: Dell, HP or ASUS) with the following salient characteristics/specifications (minimum):

Salient Characteristics/Specifications (minimum):

** Wi-Fi and Bluetooth are optional

NOTE: According to customer’s procurement policy, all the information and communications device/equipment, including “Computing”, “Storage “ and “Network Communications” components/ modules within the device cannot be made in China. No “Made in China” label/tag.

3.2 Requirements for Item Unique Identification (IUID). The contractor shall mark all contract deliverables In Accordance With (IAW) DFARS clause 252.211-7003 in Section F of this contract and the following requirements.

3.2.1 IUID Marking.

3.2.1.1 New items: The contractor shall provide IUID, or DoD recognized unique identification equivalent as detailed in DFARS 252.211-7003, for all items delivered with an acquisition cost of $5,000.00 or more and Government serial numbered items. For long term contracts, the Contractor shall implement IUID markings IAW MIL-STD-130N w/Ch1, dated 16 Nov 12 for any item that will exceed the $5,000.00 unit price for any range quantity or contract year. This requirement is effective throughout the life of this contract.

3.2.1.2 Repair items: Items received for repair shall be inspected for IUID markings. For items where the marking is damaged or missing the contractor shall mark the equipment with the appropriate IUID markings. For previously acquired items where the IUID markings were not required the contractor shall follow the procedures as if the item was a new item.

3.2.1.3 Commercial Markings. All other items shall have acceptable commercial markings that meet the guidelines in Department of Defense (DoD) Guide to Uniquely Identifying Items http://www.acq.osd.mil/dpap/pdi/uid/index.html.

3.2.1.4 Permanency and Legibility. The IUID marking and identification plates, tags, etching, or labels when used on equipment, parts, assemblies, subassemblies, units, sets, groups, or kits shall be as permanent as the normal life expectancy of the item and be capable of withstanding the environment, test, cleaning, repair, and rebuild procedures specified for the item. Legibility shall be as required and verified for ready readability per MIL-STD-130N w/Ch1, dated 16 Nov 12.

3.2.1.5 Deleterious Effect. Marking of items shall be accomplished in a manner that will not adversely affect the life and utility of the item. Marking materials creating hazardous conditions shall not be used. Placement and choice of the marking shall not create hazardous conditions.

3.2.1.6 Mandatory Information Reporting for all items requiring IUID marking. The contractor shall include the National Stock Number (NSN), if the item has a NSN, the Serial Number marked on the item, if a Serial Number is marked on the item, the original part number, the current part number (only if not the same as the original part number), the current part number effective date (only if the current part number is used) and the US ARMY as the SERVICE /AGENCY/COMMAND data element in the information reported to the IUID Registry, in addition to the information required to be reported to the IUID Registry by DFARS clause 252.211-7003.

3.2.1.6.1 Wide Area Workflow (WAWF) users shall report this mandatory information to the IUID Registry by Direct submission via an X12 Ship Notice/Shipment and Billing Notice (856/857) transaction, an IUID XML transaction, an IUID flat file transaction or a WAWF IUID Material Inspection and Receiving Report/Combo UDF through the Global Exchange (GEX) Service, or manually, via the IUID Web Entry Site at http://www.bpn.gov/iuid. For WAWF users, these methods do not replace the current WAWF interaction, but are performed in addition to it after the shipment has been accepted to provide IUID data that cannot be provided via WAWF.

3.2.2 IUID Coding. IUID markings and readability requirements shall comply with MIL-STD-130N w/Ch1, dated 16 Nov 12.

3.2.2.1 Symbology markings and the order of priority for marking the hardware shall be in accordance with MIL-STD-130N w/Ch1, dated 16 Nov 12. First priority is the 2D data matrix symbol (machine readable) IUID is the minimum requirement when there are severe space limitations. The second priority is the human readable characters. The third priority is the Linear Bar Code.

3.2.2.2 If the technical data has not specified the marking location, markings shall be located such that they are visible during item use, provided that sufficient space is available, and does not interfere with equipment operations.

3.2.2.3 If items are not described by Government Product Technical Data (i.e. Commercial Items), the contractor shall maintain diagrams showing placement and description of the IUID marking and applicable installation and processing instructions for government review.

3.2.2.4 The contractor shall maintain an accurate, current list of IUIDs for all manufactured items on this contract. Dates of manufacture, substitutions, shop changes, etc. shall be included on this list. The list shall be available for inspection by the PCO or other Government representative at any time during the life of this contract. The contractor shall provide this list to the government at the end of the contract.

3.2.3 Correction of Noncompliant Equipment and Technical Data.

3.2.3.1 The contractor shall initiate the appropriate configuration control document to correct all affected drawings/specifications which conflict with or omit the marking requirements stipulated above.

3.2.3.2 The contractor shall advise the COR if any configuration control requirements do not apply or when the equipment on order is defined by technical data which conflicts with or omits the marking requirements stated above. Such advice shall list the number of each deficient drawing/specification and a brief description of the deficiency.

3.2.3.3 If the item on order is defined by existing Government technical documentation and such documentation is in conflict with the requirements of this SOW, production of equipment with revised markings shall not proceed until Government approval is received by email from the PCO.

3.2.4 Government Purchase of Product/Technical Data.

3.2.4.1 Specifications. Any equipment specification(s) on this contract procured by the Government shall include a requirement to mark the appropriate items with IUID.

3.2.4.2 Drawings. If the Government is procuring engineering drawings or drawing revisions on this contract, the contractor shall include IUID marking requirements on each applicable drawing. Location shall be depicted on the pictorial and other details presented in the notes.

3.2.5 Pricing of IUID Requirements. All efforts required by this SOW and contract, including, but not limited to, the preparation of ECPs or notification of marking deficiencies, serial number data reporting at end of contract and the actual marking of hardware, will be included in the base contract price.

3.3 Procurement New Production. The contractor shall provide email verification to the COR that all delivered hardware is supplied from new production and is of the latest configuration at time of production. The email shall include model/configuration number, date of production, and serial number of major endi items delivered.

3.4 Requirements for Packaging. Packaging/packing shall be in accordance with ASTM D 3951-10, Standard Practice for Commercial Packaging, Level of Protection (LOP): Commercial, Level of Pack (LPK): Commercial, Quantity Unit Pack (QUP): 001. Marking shall be in accordance with MIL-STD-129R.

3.4.1. Wood Packaging Material (WPM) includes but is not limited to pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. This requirement excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD).

3.4.2. All WPM shall meet the requirements of International Standards for Phytosanitary Measures (ISPM) Number 15, “Regulations in Wood Packaging Material in International Trade (2009)”. DoD shipments inside and outside of the United States shall meet the requirements of ISPM 15 whenever WPM is used to ship DoD cargo.

3.4.3. All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) (IAW) American Lumber Standard Committee (ALSC), Incorporated, Wood Packaging Material Program and WPM Enforcement Regulations (see ALSC WPM).

3.4.4. All WPM shall include certification/quality markings IAW the ALSC standard. Markings shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ASLC approved DUNNAGE stamp.

3.4.5. Failure to comply with these requirements may result in refusal, destruction, or treatment of materials at the point of entry. The Government reserves the right to recoup from the contractor any remediation costs incurred by the Government.

3.4.6 Handling, Storage, Preservation, Packaging and Shipping. The Contractor shall establish, maintain, control and be responsible for the handling, storage, preservation, packaging and shipping to protect the quality of the materials and to prevent damage from loss, deterioration, degradation, or substitution of products.

3.5 Requirements for Final Inspection and Test. The contractor shall comply with the following requirements:

3.5.1. Sites for Inspection, Testing and Acceptance. Inspection, testing and acceptance of all equipment shall be at Origin. Inspection and testing shall be performed by the contractor. Acceptance shall be by CECOM SAMD/POC identified in the Wide Area Work Flow (WAWF) clause 252.232-7006.

3.5.2 Quality System. The contractor shall establish/maintain a system for the final inspection and test of all purchased items to comply with contract requirements. The Government has the right to review the contractor’s quality system and require correction whenever it, or any portion thereof, fails to meet the requirements set forth in the contract.

3.5.3 Inspection and Testing. The contractor shall ensure that all necessary inspections and tests are performed on completed products, and this shall include all inspections and tests which are normally performed for the equipment on order. The contractor shall at a minimum perform any inspections and tests (including visual/mechanical inspections and functional tests) required to satisfy the form, fit, and function requirements of the contract. The form, fit, and function requirements are defined by the contractor’s drawings and literature (specification documents, data sheets, acceptance test procedures, host component assembly checklist, remote antenna assembly checklist, and laptop configuration checklist.)

3.5.4 Responsibility. The requirements of this PWS do not relieve the contractor of the responsibility to perform any additional tests or inspections required to assure product quality and compliance with drawings and specification requirements.

3.5.5 Records. The contractor shall maintain adequate records of inspections and tests to demonstrate that the final product satisfies contract requirements. The Government has the right to review these records at any time.

3.6 Security Requirements

3.6.1 Antiterrorism (AT). AT Level I training or provide contractor equivalent AT training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion (CDRL A001) for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil/ for CAC holders. Non-CAC-holders may go to: http://jko.jten.mil/courses/atl1/launch.html.

AT Awareness Training for Official and Unofficial Contractor Personnel Traveling Overseas: US based contractor employees and associated subcontractor employees shall receive government provided area of responsibility (AOR) specific AT awareness submit training as directed by AR 525-13, or other COCOM specific requirements, as necessary. Specific AOR training content is directed by the combatant commander with the unit ATO being the local point of contact. US based contractor employees and associated subcontractor employees will update their PRO-File survey prior to their official or unofficial travel, in accordance with AR 525-28, Personnel Recovery. The PRO-File survey is available at the following link: https://prmsglobal.prms.af.mil/prmsconv/Login/Banner.

iWATCH The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 60 calendar days after contract award. (CDRL A002) http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.

3.6.2 Operatiosn Security (OPSEC). The contractor shall develop an OPSEC Standard Operating Procedure (SOP)/Plan within 90 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC Officer. (CDRL A003) This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it and why it needs to be protected. The contractor shall implement OPSEC measures as ordered by the commander. In addition, the contractor shall have an identified certified Level II OPSEC coordinator per AR 530-1.

Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website: http://cdse.edu/catalog/elearning/GS130.html (duration: 45 minutes) (CDRL A004).

HSH

3.7 Requirements for Warranty. The contractor shall provide a no-cost warranty covering workmanship and materials for all items furnished IAW this contract or any modification thereof. If the warranty is a commercial warranty and states that the warranty is not in effect outside the continental United States, then the wording of the warranty shall be amended so that the warranty is extended to the final FMS customer. The warranty shall be for a minimum of five (5) years in duration, starting from the date of hardware acceptance by the U.S. Government.

3.7.1. This warranty shall run directly to the benefit of the FMS customer and shall not be structured so as to require any actions/administration on the part of the U.S. Government.

3.7.2. Warranty Procedures. Exercising of warranty shall commence upon contractor receipt of notification of a failure by the FMS customer to the contractor; the warranty clock shall be stopped relative to the unit in question. The contractor shall be responsible for transportation cost from the FMS customer to the contractor’s facility and return to the FMS customer for warranty repairs or replacement of parts, as appropriate. The customer shall be responsible for (or pay for) shipping items to and from the contractor’s plant, plus evaluation and repair or replacement, as appropriate for out of warranty efforts.

4.0 Procurement Contracting Officer. The ACC-APG Procurement Contracting Officer (PCO) is the single point of contact within the government for funds, program direction or approval of progress payments. Only the PCO can approve or direct changes or additions to the contract.