SOW - Tuscaloosa Laundry - blanket folder.pdf

Rev. 05/01/2023

STATEMENT OF WORK (Blanket Folder)

1. INTRODUCTION

1.1. Background

The Veterans Health Administration (VHA) Textile Care Management (TCM) Program consists of the Textile Care Processing and Textile Management Services (uniform management, textile management and distribution, and patient assistance program) both contribute to the proper distribution, handling, processing and management of textile goods and services within VA medical facilities. The TCM Program, outlines the procedures, reporting requirements, and operating guidelines for TCM and Textile Care Facility Operations within VA medical facilities.

The Department of Veterans Affairs (VA), on behalf of the Veterans Health Administration (VHA), Textile Care Management Program will procure Textile Care Processing Facility laundry equipment.

The mission of the National Acquisition Center (NAC), High Tech Medical Equipment Picture Archiving and Communication Systems and Laundry Division, is to meet the VA’s five core values that underscore the obligations inherent in VA’s mission: Integrity, Commitment, Advocacy, Respect, and Excellence.

1.2. Purpose and Objectives

Textile Care Processing Facilities (TCPFs) are responsible for providing textile processing services, which ensures a consistent supply of bacteriologically clean textiles to support patient treatment programs. VA laundries provide clean laundry for VA patients in a variety of settings.

Textile Care Processing operations are the primary focus of the established directive which outlines the responsibilities, procedures, and processes that:

a. Minimize the infection risks of handling and processing contaminated textiles.

b. Ensure an efficient operation through measurable quality assurance indicators.

c. Identify and require the practice of safety precautions to promote workplace safety.

d. Ensure continuity of service in case of an emergency shutdown.

1.3. Contract Duration

The blanket folding system shall be delivered within 240 calendar days after the effective date of the contract. Delivery dates specified may be adjusted by the CO to coincide with the date the TCPF will be ready to receive installation.

The CO will advise the contractor of the new delivery date at least 45 days prior to the original or adjusted delivery date(s). Deliveries, cranes, or haulage will be arranged with the Contracting Officer Representative (COR), as to NOT interfere with day-to-day ancillary VA Medical services such as nutrition/food service, laundry delivery, maintenance routes, etc.

Installation shall be no more than 30 days after the delivery date. The 2 days onsite shakedown and 1-day onsite training are included in the installation timeframe. Training shall consist of both operator and maintenance personnel at a minimum. Trainings shall not to be conducted concurrently. The total contract duration is 270 days.

Note: Installation shall be continuous, without interruption, Monday through Friday, excluding Federal holidays, until all installation and testing work has been completed. Installation may take place on the weekends if pre-approval is given by the COR.

2. Site Specific Project Requirements

2.1. The contractor shall furnish the supervision, labor, equipment, tools, safety, rigging, hoisting, supplies and installation services necessary to meet the terms and conditions in accordance with the Statement of Work (SOW).

This SOW includes removal of trade-in equipment, delivery, installation, and training of the new laundry equipment installed. The equipment and installation shall be conducted in conformance with the SOW and Technical Specifications provided herein. All items provided by the contractor shall be new. The contractor shall not utilize any refurbished equipment, machinery, or parts.

2.2. The blanket folding system is to be located within Building 18.

2.3. Within the new design layout of the laundry area, the contractor shall replace existing lighting fixtures with new energy-efficient, light-emitting diode (LED) lighting and provide new energy-efficient, light-emitting diode (LED) lighting for any new workstation or storage area.

2.4. New lighting shall comply with VA Lighting Design Guide, January 2022; and shall be 50 foot-candles (minimum) measured 30-inches above floor for workstation task areas, and 35 foot-candles (minimum) for storage areas.

2.5. All valves within the layout of the laundry and equipment shall be ball valves with the appropriate ratings and that are part of the scope of work within this contract.

2.6. All old piping, air piping, hangers, associated with equipment shall be removed.

2.7. All air will be new and originate from the nearest header within 35’ of the blanket folding system and electrical for the new equipment will originate from the electrical panel identified by the station. All piping, and air lines within this RFQ shall be new.

2.8. Waste Material Sorting/Recycling

The contractor shall divert discarded items and other wastes to recycling trash disposal scheduled regularly. Items which need to be sent for recycling or resale unless not feasible include pallets, metals (iron, copper, brass, etc.)

cardboard, mercury items, used oil, electronic, rechargeable batteries, wood products and debris.

The contractor shall not store waste materials and items held for recycling.

Waste materials shall be stored prior to pick up in a manner that does not allow the items to become a fire, health, environmental or safety hazard or provide harborage for pests and consistent with federal, state and VA (listed in order of preference) laws and regulations governing storage of waste materials. Actions include using drip drain pans, storing liquid wastes or items that rot in closed containers, removing Freon from junked air conditioning, observing Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA) limits on sizes of piles of lumber or wood products. Dumpsters larger than one and one-half (1 ½) cubic yards in size must be located at least ten (10) feet from exterior walls of buildings.

Painted or treated lumber, paint chips, a potential asbestos containing, or asbestos contaminated items should not be recycled but shall be disposed of properly. No waste material disposal is allowed on Government property.

2.9. The COR designated contractor staging area (TBD after award) will be fully enclosed completely with fencing and fence covering provided by the contractor. The fencing height shall be a minimum of six (6) feet high, with covering, signage and sandbags or plastic temporary fence weights.

2.10. External Equipment/Motor Protection Filters are to be provided for all air intakes to include but not limited to washer extractors, electronic boxes, mechanical equipment, etc., wherever air intakes are located. These are used as a primary pre-filtration defense to help prevent damage and extensive maintenance that large volumes of lint/debris can cause. They are to fit all air intakes, motors etc. and be made of three-dimensional electrostatic media and encased in a 1/8"-3/8" rigid magnetic galvanized steel frame and contain 2 layers of polypropylene media. The media will not shed fibers, absorb moisture, or promote bacterial growth; the filter should be designed for UV protected, and stands up to extreme outdoor or indoor exposure, corrosive chemicals, high velocity air flow, as well as industrial cleaning and maintenance handling.

2.11. The contractor shall supply lock-out/tag-out devices for each piece of equipment. All lock-out/tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment.

These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical, gas, water, air lines, hydraulic, etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air lines etc.

2.12. The contractor shall supply one (1) lock-out and tag-out kits with the lock-out/tag-out devices for each piece of equipment. The kit will be handed over to the COR. All lock-out / tag-out locations shall be marked and identified on the machine with instructions on lock-out procedures for the equipment.

These instructions/procedures shall be permanently mounted on each piece of equipment. Lock-out/tag-out procedures include all sources of stored energy, including but not limited to: electrical,, air lines, etc. Relief valves shall be installed for lock-out/tag-out locations to relieve residual air etc.

2.13. Number and nomenclature will separately identify all equipment with no less than two (2) inch numbers and letters. Each piece of equipment will be separately identified and labeled. Example: Hot Water Heater 1, Hot Water Storage Tank etc. The equipment shall be made compatible to meet production requirements specified in the technical specifications.

2.14. All equipment shall have operating instructions to include powering on and off the machine and operators’ instruction. All labeling shall be on blue magnetic embossed fabric (flexible) with white core lettering.

2.15. Contractor bears all responsibility for all new utility connections. All new utility piping that has been added shall be leak tested (air, electric).

2.16. Connections to VA supplied utilities shall be within 35’ of new equipment supplied and electrical panel identified. Penetrations in floors, walls and ceilings not utilized will be filled with existing floor, wall, and ceiling like material. All braces, pipes (air, , electrical), conduit and duct work that will not be utilized shall be removed back to the source that pertains to the equipment directly associated with this RFQ

2.17. The contractor shall not damage equipment frame, door panels, cylinder, cylinder panels, control box on the Government installation. If the contractor causes damages to any Government property, the contractor shall replace or repair the damage at no expense to the Government as the CO directs. If the

Contractor fails or refuses to make such repair(s) or replacement(s), the Contractor shall be liable for the cost, which may be deducted from the contract price.

2.18. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

2.23. Utility Shutdowns

Contractor shall provide ten (10) calendar days advance notice for any planned utility shutdowns and hot work permits should be indicated on the project schedule.

Contractor shall follow Tuscaloosa VAMC Facility’s protocol on notice of any hot work permits needed.

2.24 The TCPF will be open during the project. The contractor will have access to the TCPF seven days a week from 6:00 am through 2:30 pm. On the weekends there will be a TCPF staff member on station to allow entrance and will remain with the contractor while they are on station.

NOTE: With COR approval the contractor may work evenings and/or weekends to accomplish the work required.

2,25 Badge Requirements

The contractor’s personnel (including subcontractors) anticipated to be on site for more than two (2) days will need to obtain a PIV badge through the VA COR. [Note: PIV badges require at least 30 days to secure so it would be beneficial for the contractor to start this process immediately.]

2.26 Site Visit

The contractor has the responsibility of visiting the site and examining the the installation area. Failure on the part of the contractor to accomplish a site visit and become thoroughly familiar with site conditions that may affect their quote will be at the contractor’s risk.

The Tuscaloosa TCPF will accommodate site visits as they are requested.

The site visits may be on different dates or all on the same date, depending on if/when requests are made by the contractor. The contractor must request a scheduled date to visit the Tuscaloosa TCPF and the COR will determine if the requested date is available. Site visit requests shall be made by contacting:

Linda Cheatum, Administrative Officer, COR Office Phone – (205) 554-3717 Email: linda.cheatum@va.gov

2.19. Exemption Certificate

The COR will provide a valid sale and use tax certificate of exemption for the State of Alabama to the Contractor.

3. General Installation Requirements

3.1. Existing utilities shall be utilized to meet the performance requirements of the technical specifications. Connection points for all equipment shall be within 35’ of new equipment. When existing service lines require demolition, they shall be removed back to the source.

3.2. The contractor shall ensure maximum utilization of existing equipment space to prevent additional plumbing, electrical or other utilities.

3.3. Should additional utilities be required for the equipment, these utilities shall be the responsibility of the contractor. Utilities are electric, and air lines.

3.4. All exposed utility/ductwork/piping systems, control boxes and motors that are exposed to floor traffic shall be appropriately guarded and protected.

3.5. Equipment and materials shall be suitable for installation in available space, arranged for safe, efficient, and convenient operation and maintenance, and if applicable with referenced specifications to include a summary of routine preventative maintenance for each piece of equipment.

3.6. The contractor shall furnish all labor and materials necessary for storage and installation of new equipment. Installation shall include, but is not limited to:

3.6.1. All mounting holes shall be utilized for anchoring equipment. Secure mounts shall be laid out in advance for review and approval by the

COR.

3.6.2. Any and all penetrations of walls, ceilings and floors for the installation or removal of electrical conduit, pipes, ductwork, liquid supply lines, communication wiring, etc. shall be sealed with an approved fire-retardant material (not foam) and shall match existing materials on both sides of the penetration.

3.6.3. Contractor is to supply new utility connections (i.e., wall/ceiling mounts, junction boxes, raceways, and conduits).

3.6.4. The contractor shall be responsible for all control wiring including disconnects interconnections, and conduit. Interconnecting consists of all control wiring, all ductwork, interconnecting pieces of equipment and outside vents, all airlines, and all connections from VA supplied utilities.

3.6.5. All installation and/or modifications of design to include utilities and walls, shall match existing materials. No wooden platforms allowed.

3.6.6. All pipes, electrical boxes, and conduit shall be new.

3.6.7. All pipes and ductwork shall be insulated. All conduits and air pipes shall not be painted. All vents and drains shall be painted, (REFER TO THE TABLE BELOW FOR COLORS). All insulation shall be wrapped with white PVC plastic as indicated below. PVC covering shall be a minimum .030” thickness. Flow markings and identification of all pipes, vents, ductwork, and airlines to equipment shall be appropriately marked with a minimum of two (2) inch letters. Pre-made adhesives are acceptable, spray-painting stencils are not acceptable.

3.6.8. Installation of piping, sleeves, inserts, hangers, and equipment shall be in accordance with the installation design drawing and shall be sealed by a licensed professional Architect and Engineer, which were previously approved by the COR. In the installation design drawings, the contractor shall locate drains, piping, sleeves, inserts, hangers, and equipment out of the way of windows, doors, openings, light outlets and other services and utilities. All piping shall be installed to comply with accepted national and local plumbing practices.

Air Piping: (Only identification/flow markings) All Conduits: Not Painted (Identification and markings with voltage)

3.6.9. If necessary to drill through any walls, floors or ceilings sections, the contractor shall notify the COR immediately. The COR shall work with a Facility Engineer to determine proper location.

3.6.10. Install gauges, thermometers, valves, and other mechanical and electrical devices for ease of reading, operating, and maintaining.

Servicing shall not require dismantling of adjacent equipment, electric or pipe work.

3.6.11. Valve Tags - Furnish and install valve tags on all compressed air, gas and water valves on equipment and connection points. Tags shall be engraved with identification ( air etc.), black filled identification, numbers, and letters not less than ½ inch high for number designation and not less than ¼ inch for service designation on 19 gauge 1-1/2-inch round brass disc; tags shall be attached with brass hooks or brass chain.

3.6.12. The contractor shall provide two (2) valve lists and two (2) steam traps listed on typed plastic-coated cards, sized 8-1/2-inch X 11 inch showing tag number, valve type, valve function and location area of valve for each service or system to the COR.

3.6.13. Equipment, motors, piping, ductwork and any other components or materials shall be protected against physical damage from carts with guardrails supplied by the contractor.

3.6.14. Belts, chains, pulleys, couplings, motor shafts, gears or other moving parts shall be fully guarded in accordance with OSHA 1910.219. Guard parts shall be rigid and suitably secured and be readily removable without disassembling the guarded unit.

4. Plumbing Requirements

4.1. Air Piping

4.1.1. Interior to the building and outdoor external air piping shall be copper tube.

4.1.2. All piping shall be installed parallel to walls and column centerlines.

Pipe shall be round and straight. Cutting shall be done with proper tools. Except for plastic and glass, pipe shall be reamed to full size after cutting. Copper piping work shall be performed in accordance with best practices requiring accurately cut clean joints and soldering in accordance with the recommended practices for the material and solder employed.

4.1.3. All pipe runs shall be laid out to avoid interference with other work.

4.1.4. Install ball valves in horizontal position. All valves shall be easily accessible.

4.1.5. Pipe saddles shall be on the outside of all insulation and PVC coverings.

4.1.6. Pipe escutcheons will be used for all pipe penetrations through walls, floors, and ceilings.

4.1.7. Press connect type fittings shall be used on air lines only.

5. Electrical Requirements

Electrical

5.1. Electrical Installation

5.1.1. Conduits, Fittings, and Electrical Wire

5.1.1.1. All electrical installations shall conform to requirements of the National Electrical Code (NEC).

5.1.1.2. Install a new power disconnect box for each piece of equipment.

5.1.1.3. All electrical wire shall be copper, heat resistant grade, thermoplastic insulated. Control wiring shall be (stranded) Thermoplastic High Heat Nylon (THHN)/Thermoplastic Heat and Water-Resistant Nylon (THWN) or equal.

Intermediate wall conduit is required. Provide conduit trapeze hangers.

5.1.1.4. All power wiring shall have a minimum conduit size of 3/4-inch in diameter. Color coding of all wiring shall be in accordance with established NFPA 70.

5.1.1.5. All low voltage communication wire used for data

management systems, liquid supply systems and intercoms shall be installed in minimum 3/4-inch diameter protective conduit. Wire nuts shall not be used for any connections.

5.2. Electrical Wiring Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

5.2.1. Wiring shall not be cut, abraded, nor have excessive insulation stripped, and shall be properly and tightly joined at terminals.

5.2.1.1. Wire nuts shall not be used, and solderless connectors shall have insulation grip. Wiring shall have adequate slack to provide strain relief. Wire nuts are only acceptable for electrical installation of motors and terminal boxes.

5.2.1.2. Wiring shall be provided between motors, controllers, timers, pushbuttons, starters, and limit switches installed on or within the equipment and shall be done with materials as applicable, except liquid tight flexible conduit shall be used where required for belt adjustment by moving a motor or for vibration isolation.

5.2.1.3. All wiring shall terminate in connection boxes with

provisions for connections beyond the machine; each conductor shall be identified by a different color.

5.3. Electrical Identification Installation

In accordance with NFPA 79 – Electrical Standard for Industrial Machinery 2021 edition:

Install nameplates - center on device, cover plate, or enclosure.

5.3.1. Use power source designations defined in the Technical Specifications. Indicate electrical power loads served using designations from electrical schedules and designations from the appropriate trade furnishing the equipment served.

5.3.2. Lettering shall include name of equipment, the specific unit number, and any reference to ON/OFF or other instructions that are applicable.

5.3.3. All labeling shall be on laminated phenolic nameplates and shall be placed on equipment.

5.3.4. Nameplates shall be laminated phenolic with a Blue surface (480 Volts)/Black surface (208 Volts) and white core. Use 1/16-inch thick material for plates up to 2 inch X 4 inch. For larger sizes, use 1/8-inch thick material.

5.3.5. The contractor shall mark all 4-plex outlets and boxes with the electrical panel, circuit, and branch identification.

5.4. Electrical Protection

The contractor shall provide any protective methodology or devices necessary to protect the equipment from:

5.4.1. Damage due to electrical power problems, including brownouts, emergency power interruptions, electrical surges, sags, and electrical storms.

5.4.2. Any equipment located outside the building or on the roof shall have lightning protection installed.

5.4.3. Data loss due to electrical power problems. All equipment electronics shall be protected with a power monitor hook-up point and power monitor.

5.4.4. Existing equipment that will be re-used shall be protected from damage during installation up to and including removal and replacement where necessary to facilitate installation of new equipment.

5.4.5. Uninterrupted Power Supply (UPS) shall be installed for all equipment supplied. (Minimum 2-hour back-up).

5.5. Electrical Receptacles and Outlets

Receptacles shall be Underwriters Laboratories certified.

5.5.1. Mounting screws, mounting strap and terminal screws shall be brass or a copper alloy metal.

5.5.2. Receptacles shall have provisions for back wiring from four (minimum) separate wiring holes and side wiring from four captivity held binding screws.

5.5.3. Ground Fault Interrupter (GFI) four-plex receptacles shall be single phase, 20 ampere, 120 volts, 2-pole, 3-wire, US National Electrical Manufacturers Association (NEMA) 5-2OR.

5.5.4. The duplex type receptacles shall have break-off feature for two circuit operation. The ungrounded pole of each receptacle shall be provided with a separate terminal.

5.5.5. The receptacle bodies shall be white in color.

5.5.6. Four-plex receptacles with GFI shall be an integral unit suitable for mounting in a standard outlet box.

5.5.7. GFI shall consist of a differential current transformer, solid state sensing circuitry and a circuit interrupter switch and shall be rated for operation on a 160 Hz, 120-volt, 20 ampere branch circuit. The device shall have nominal sensitivity to ground leakage current of five (5) milliamperes and shall function to interrupt the current supply for any value of ground leakage current above five (5) milliamperes on the load side of the device. The device shall have a minimum nominal tripping time of 1/30th of a second.

5.5.8. Receptacles 20, 30 and 50 ampere, 250 volt: Shall be complete with appropriate cord grip plug.

5.6. Weatherproof Receptacles

Shall consist of a duplex receptacle, mounted in box with gasket, weatherproof, cast metal cover plate and cap over each receptacle opening.

The cap shall be permanently attached to the cover plate by a spring hinged flap. The weatherproof integrity shall not be affected when heavy duty specification or hospital grade attachment plug caps are inserted. Cover plates on outlet boxes mounted flush in the wall shall be gasket to the wall in a watertight manner.

5.7. Wall Plates

Wall plates for switches and receptacles shall be as specified by the COR.

Oversize plates will not be acceptable.

Wall Plate color shall be white.

5.8. Standard NEMA design, so that products of different manufacturers must be interchangeable.

5.9. For receptacles or switches mounted adjacent to each other, wall plates shall be common for each group of receptacles or switches.

5.10. The contractor shall provide 4-Plex receptacle at each equipment location for mechanic’s use.

5.11. Marking Pen Labeling

Use for all junction and outlet boxes or portions of junction boxes with power wiring, communication systems, pull and junction boxes, and conduit installed for future use. For all boxes with power wiring, indicate appropriate panel and circuit number(s) where applicable, etc. Label inside covers in finished areas and outside covers in unfinished areas. Labeling shall be completed using permanent, waterproof, quick drying marking pen.

5.12. Label Tapes

Label each conductor at origin and destination points and at all junction boxes where two or more feeder or control circuits are present. Identify with branch circuit or feeder number for power and lighting circuits, and with control conductors, number as indicated on schematic and interconnection diagrams or equipment manufacturer's drawings for control wiring. Using cloth, plastic, split sleeve or tubing type wire and cable label markers.

6. Installation Requirements

6.1. Approval for the contractor to proceed with installation shall be contingent upon the acceptance of the design submittals and written notification to proceed with installation from the COR.

The contractor shall be responsible for the determination of, and compliance with, federal, state, and local code requirements, design data, and other factors necessary to design and install the system.

6.2. The contractor shall verify the location of extant utilities and shall specify any additional utilities required or any utilities which require relocation or removal.

The contractor shall connect to designated utilities in a manner conforming to a nationally recognized code and at a time satisfactory to minimize or preclude disruption to existing functions or clinical services.

6.3. Cables and connections to the Tuscaloosa TCPF-furnished internet service provider if required, is the responsibility of the contractor.

6.4. The contractor shall be responsible for installation, which consists of assembling, positioning, and mounting of all equipment and connections of all cables. The contractor is responsible for furnishing and pulling all interconnecting wiring and cabling, including wiring, and cabling to be pulled through conduit and raceways. It is the responsibility of the contractor to supply and install junction boxes; wall/ceiling mounts and support structures.

6.5. The contractor shall provide certified field engineers or technicians to conduct all necessary tests during installation. Contractor shall provide copies of the certifications upon the Government’s request.

6.6. The contractor shall inform the CO and COR of any problems as they occur in connection with installation, or issues which will affect optimum performance shall be reported prior to the start of installation. Installation shall not proceed under such circumstances until authorized by the CO.

7. Availability of Parts and Service

The Original Equipment Manufacturer shall guarantee the contractor availability of servicing and replacement parts for a period of ten (10) years to the Government for the laundry equipment being procured under this contract.

8. Incorporation of Documents

The following documents are hereby incorporated by reference and made a part of this RFQ and resultant contract.

The equipment and installation supplies shall conform to the following standards:

• Air Moving and Conditioning Association, Inc. (AMCA) Standards, 2009

Edition.

• American National Standards Institute (ANSI), 2021 Edition. Z8.1-2006 Safety

Requirements for Commercial Laundry and Dry Cleaning Operations.

• FEMP: Federal Energy Management Program (Energy efficient product rating)..

• National Electrical Manufacturers Association (NEMA), 2021 Edition.

• National Fire Protection Association (NFPA), 2021 Edition. ALL NFPA

Standards and codes. National Electrical Code (NEC), 2020 Edition.

• National Standard Plumbing Code, 2021 Edition.

• Occupational Safety and Health Administration (OSHA) 29 CFR 1910.

• Underwriters Laboratories Standards, 2022 Edition.

• City, County, State, Federal, VA and National Environmental, Fire and Safety

Regulations/Standards.