SOW Turbine Maintain 7_21_20.pdf

Tooele Army Depot

Scope of Work

GE Wind Turbine

Service and Maintenance

7 April 2020

Table of Contents

1.0 INTRODUCTION

2.0 SCOPE OF WORK

2.1 Background and Intent

2.2 Scope of Services

2.3 Baseline

2.4Unscheduled Repairs

2.6 Worksite cleanup and employee safety

3.0 APPLICABLE DOCUMENTS

4.0 GOV’T-FURNISHED INFO, EQUIP, AND PROPERTY (GFI, GFE, GFP)

5.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

5.1 SCHEDULE

5.2 MEETING AND CONFERENCE REQUIREMENTS

5.3 NOTIFICATION REQUIREMENTS

5.4 PERMITS

6.0 SITE WORK

7.0 SECURITY AND RESTRICTED AREA

8.0 STANDARD DESIGN CRITERIA

1.0 INTRODUCTION

This Scope of Work defines the task of a maintenance and service contract at Tooele Army

Depot (TEAD). This SOW is tailored to identify specific Scope of Work requirements.

Requirements include efficient project management including accurate, on-time submittals of contract deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include early involvement in the process to allow for the development of the most cost-effective and technically sound solution. TEAD will rely on the

Contractor’s expertise in recognizing and addressing problematic issues and successful execution of this Scope of Work. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations.

2.0 SCOPE OF WORK

2.1 BACKGROUND AND INTENT

As part of TEADs renewable energy program, the government installed two, commercial onshore power wind turbines in the north area. The first wind turbine was installed in 2010 and is a CPC 1.5 MW turbine. The second turbine was installed in

2016 and is a General Electric (GE) 1.7 MW turbine.

The warranty period for the GE turbine expired in June 2018. Hence, TEAD is seeking a service contract to provide regularly scheduled preventative maintenance for the GE wind turbine, as well as “as-needed” corrective repair/maintenance services. The GE wind turbine specifics are as follows:

Manufacture: General Electric

Model: 1.7-103 HH IEC Class Sm, Data Plate Info (see Figure 3 below)

Type: Commercial Onshore Power Wind Turbine

Generator: AC Exited double fed Asynchronous

Height: 80 meters (263 feet) to Hub

Date Operational: July 2016

The GE wind turbine is shown below in Figures 1&2 along with the data plate in

Figure 3.

Figure 1. GE turbine

Figure 2. Location of the GE turbine at Toole Army Depot

Figure 3. Data plate shown on the 1.7 MW GE Wind Turbine

2.2 SCOPE OF SERVICES

The contractor shall furnish all labor, equipment, tools, and materials required to provide regular, scheduled service for the 1.7 MW GE Wind Turbine as annotated per the wind turbine’s manufacturer approved maintenance/service manual. The regular, scheduled service will biannually per the service manual that is most current.

This is a performance based service contract and all preventative and corrective maintenance will be done in order to extend performance of the wind turbine and to maximize its production.

The contractor’s employees conducting the service and maintenance contract must provide written evidence that they have at a minimum: Working at heights training, current rescue certifications, and have a working knowledge of the wind industry tooling and maintenance functionality.

2.3 BASELINE

Within 30 days of contract award, the contractor shall outline a complete, preventative maintenance program and schedule, in accordance with the turbines manufacturer’s recommended maintenance manual. The maintenance manual that shall be referred to is Systems 1.x Series, Maintenance Manual, Rev 22 or the most current manual at the time of contract award. Contractor shall submit the preventative maintenance program and schedule to the government for approval.

A full recordkeeping program shall also be implemented by the Contractor that allows documentation of all scheduled/corrective maintenance, failure events, component replacement/repairs, and associated costs. This documentation shall be a deliverable upon each maintenance visit and repairs as they occur. The documents shall be made available for inspection by the government at any time.

The contractor shall inspect for possible wear or deficiencies on any of the wind turbine's main components at the first maintenance scheduled visit after contract award. The expectation being reducing corrective maintenance costs and extending the wind turbine’s operational life. Contractor shall be able to maximize wind turbine performance by intervening only when it is necessary and by the appropriate scheduling of work during low/none wind periods.

The contractor shall supply all consumables necessary to perform biannual maintenance. This shall include, as a minimum, but not limited to; all oils, lubricants, filters, and cleaning supplies.

2.4 UNSCHEDULED REPAIRS

When an unscheduled corrective repair is needed, that is outside of the service contract’s scheduled repair and maintenance SOW, the contractor shall be notified by the government. The contractor shall then provide a diagnosis of the problem. The contractor shall have a maximum response time of 72 hours during normal working hours (Monday-Friday) and 96 hours during weekends and holidays. It is anticipated two times during the period of performance, conditions will require the contractor’s urgent response; within the aforementioned times. The labor rates as stated previously will apply. Additional expenses including labor, travel and on site presence and materials for unforeseen repairs are to be estimated at a Not to exceed value. This estimated amount is only for potential budget and proposal evaluation. The evaluation portion is to identify that the contractor has requisite knowledge of potential on site requirements for this type of application.

The contractor shall provide a diagnosis that includes the problem, a detailed price proposal, estimate of component procurement time, estimate of repair/down time, and full repair schedule. These shall be provided to the

Contracting Officer’s Representative (COR) within 72 hours or upon agreement with the government.

The contractor’s price proposal shall identify the proposed labor, repair parts, travel, lodging, overhead/G&A, and profit amounts for Government analysis and negotiation of fair and reasonable pricing. The hourly labor rate(s) used for purposes of the corrective action proposal shall be the labor rate(s) proposed in response to this solicitation, for the respective technician levels.

Upon agreement of work to be performed and pricing a task / delivery order will be issued against the base contract for performance of repair. The contractor shall manage the procurement and delivery of all required replacement parts and materials as negotiated with the task / delivery order and complete the repair as negotiated. Once the contractor has commenced with the agreed upon repair of the turbine, the contractor shall maintain continuous coverage of the turbine during the entire repair period.

The above do not preclude the potential identification of repair labor and / or materials at the time of the biannual maintenance visits. The evaluation of repair and pricing would be negotiated and covered by a task / delivery order as stated above.

2.5 WORKSITE CLEANUP AND EMPLOYEE SAFETY

The contractor shall ensure that the worksite is cleaned-up daily and prior to leaving the site. The contractor shall also take the necessary precautions to protect any personnel from materials associated with the project and materials/debris being disposed of. Protective measures shall be taken by the contractor to protect the turbine from being damaged during the entire service and maintenance processes. Government provided dumpsters will be provided. The dumpster placement locations of government supplied dumpsters are limited. The contractor shall work with the COR for best practice of placement. The contractor shall ensure that ALL debris goes into the dumpsters. The contractor shall provide tarps and/or other materials to capture all debris, with NO debris around the perimeter of the area associated with this project. Any damage to the facilities by the contractor shall be repaired by them at no additional expense to the government.

Site Safety Plan: Before the commencing of any work the contractor shall possess their own safety plan that will be available upon the request of the government. The safety plan shall include, but is not limited to: fall protection, electrical work procedures, lockout/tag out, crane, derrick and hoist operation, and personal protective equipment.

3.0 APPLICABLE DOCUMENTS

The Contractor shall identify and comply with all applicable federal, state, and local statutes. A partial list is presented at the end of this document. It is the Contractor’s fundamental responsibility to identify and comply with all mandatory federal and applicable DoD and Army requirements whether or not listed specifically in this document.

4.0 GOVERNMENT-FURNISHED INFORMATION, EQUIPMENT, AND PROPERTY

(GFI, GFE, GFP)

The government shall provide dumpsters for regular debris and recyclable dumpsters for metal debris. All waste shall be evaluated in accordance with 40 CFR 261. If waste is found to be hazardous, it will be handled in accordance with TEAD Hazardous Waste Management Plans found on the TEAD Environmental Management System (EMS). All scrap metal (non-hazardous waste or recyclable material) shall be disposed of by placing in the appropriate

Government supplied scrap metal recycle bin. Other items that may be recycled are discussed in the Salvage & Recycling section of this document.

A location for outdoor storage of materials shall be provided by the government, however contractor is responsible to ensure items are locked up to prevent theft, and contractor is responsible for any items left unattended.

5.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall implement the range of activities specified in this Scope of Work and in accordance with all applicable compliance documents. The contractor shall supply all labor, equipment, and materials necessary to accomplish the work assigned unless otherwise specified in this Scope of Work.

5.1 Schedule

The contractor shall maintain a detailed working schedule that facilitates the management of the project work and provides the capability for early identification of potential schedule impacts. The schedule shall include negotiated baseline dates and current schedule projections. The schedule shall be maintained and updated to accurately reflect program progress and provide realistic forecast projections. The contractor shall provide schedule updates at either a detailed level or a summary level as requested by the Contracting Officer (KO) or Project Manager/COR. Additionally, schedule updates that reflect actual schedule progress shall be submitted on a form approved by the COR. Specific schedule and report requirements will be identified the Scope of Work.

During the course of this project, the contractor is cautioned to take no guidance from any source other than the Contracting Officer (KO) or the Contracting Officer

Representative (COR). The contractor shall immediately notify the KO and the COR of any such requests.

Work accomplished on this contract shall meet the National Electric Code (NEC), Uniform Building Code (UBC), National Fire Protection Association (NFPA), and

Unified Facilities Criteria (UFC) requirements.

Work Site Availability: The work site will be available daily, 0630 to 1700, excluding holidays listed below. The Contractor shall coordinate his work with Contracting

Officers Representative (COR). Power outages and/or any other shutdowns will be scheduled and coordinated with the COR, and will require a 7 day notice.

New Year’s Day, January 1

Martin Luther King Jr. Day, January

Washington’s Birthday, Monday, February

Memorial Day, Monday, May

Independence Day, July 4

Labor Day, Monday, September

Columbus Day, Monday, October

Veterans Day, Monday, November

Thanksgiving Day, Thursday, November

Christmas Day, Tuesday, December 25

5.2 Meeting and Conference Requirements

It is recommended the Contractor shall perform a site visit, attend a pre-performance conference and/or other meetings necessary to support the scheduled maintenance activities. The Contractor also shall attend and support meetings and/or teleconferences to discuss technical or regulatory issues and project progress and status. The Contractor shall prepare, and submit for review, presentation materials and minutes for meetings and an agenda.

5.3 Notification Requirements

The Contractor is required to notify the Contracting Officer and the Army Project

Manager/COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, and changes in critical personnel.

On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical.

5.4 Permits

The contractor shall develop, coordinate, and assist in applying for and obtaining all, federal, state, local, and other applicable permits, access, agreements, licenses, and certifications required to perform and complete this Scope of Work. The Contractor shall comply with all applicable permit conditions.

5.4.1 Welding, Cutting, and Heat Producing Equipment permit

A Match, Flame, and Heat Producing Permit, Form number, TEAD-R 420-1, will be obtained from the COR or from the Government Construction Representative.

The contractor will complete the form and include name(s) of workers and sub-contractors (if any). The contractor’s supervisor will sign the form and obtain approval (assisted by the Government COR or Government Construction

Representative) from: the Safety Office, the Fire, and Emergency Services

Division, and, if work is within the Ammunition Area, the Chief of Surveillance

Division. No welding or cutting will be allowed without the following;

A daily hot work permit, DA Form 5383-R obtained from the Fire

Department, extension 2015

A fire watch

A combustible free area

A minimum 10 lb., class ABC, Multi-purpose Dry Chemical fire extinguisher

All personnel on the job site must understand how to operate the extinguisher

5.4.2 Electrical Work permit

A seven-day advance written notification is required on all outages and shall be scheduled for the convenience of the government. Energized Electrical work

SHALL NOT be performed.

6.0 SITE WORK

The Contractor shall coordinate work site activities to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of TEAD daily work interruptions.

7.0 SECURITY AND RESTRICTED AREA

7.1 Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures

(provided by the Government representative). The contractor and all associated sub-contractors employees shall also provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost

Marshal Office, Director of Emergency Services or Security Office. The contractor workforce must comply with all personal identity verification requirements (FAR clause

52.204-9, Personal Identity Verification of Contractor Personnel) as directed by

Department of Defense (DOD), Headquarters Department of Army (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

7.2 Required Employee Information. The following information shall be provided for each employee involved in the contract: name, social security number, date of birth, citizenship, employer, location of work on depot, vehicles used by contractor, and duration of contract.

The contractor will submit the above information to the Identification and Registration (I &

R) Office, building 100, as soon as the contract has been awarded. In an emergency, the information will be accepted with the SIOTE Form 901 Badge Requests. However, this information must be provided before badges can be issued.

7.3 Badges. All contractor/sub-contractor personnel will need a depot badge for the

Ammunition Area. Individual badge applications will be prepared on the SIOTE Form

901, by authorized employees of the Contracting Office and submitted to the I & R Office, Building 100 at TEAD for processing. The contractor will be responsible for ensuring that all depot badges issued to its personnel/subcontractor personnel are returned to the I & R

Office upon completion of the contract. A $65.00 service charge will be assessed against the contractor for each badge that is not returned. The contractor is further responsible to insure that badges are turned-in to I & R upon termination of employees during the contract period.

7.4 Contractor/subcontractor personnel whose contract performance period is less than 30 days will be issued temporary visitor badges and a TEAD Form 2048 Visitor Pass.

7.5 Badges will be prominently displayed on an outer garment at all times while personnel are on-depot. Badges will be secured while off-depot and will not be used for identification purposes off the installation.

7.6 Personnel requiring badges must have picture identification (i.e., driver’s license or state ID card) in their possession at the time of badging or a Resident Alien card issued by the State of Utah.

7.7 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency

Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with

Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple

DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub‐contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center

Interstate Identification Index (NCIC‐III) and Terrorist Screening Database (TSDB) (Army

Directive 2014‐05/AR 190‐13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.8 iWATCH Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH program

(training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within

30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award

7.9 Admittance to the Worksite. The contractor is solely responsible for all acts committed by persons admitted to the Government work site at the request of the contractor. Sexual

Harassment will not be tolerated.

7.10 Foreign Nationals. Army regulations prohibit foreign nationals from entering Army installations without prior specific written approval from the installation Commander.

Requests for foreign national employees to enter the Depot must be submitted to the TCA

Security Manager at least 14 days prior to the desired date of employment. Such requests must be fully justified and will be considered on a case-by-case basis.

7.11 Vehicles. All vehicles and drivers entering the confines of the installation are required to comply with the requirements of the State of Utah or the State in which the vehicles are registered. These requirements include: valid state registration; valid vehicle insurance;

current state inspection (if required); and the operator must possess a valid state driver’s license. These requirements are strictly enforced while on the installation. If requested by a Security Officer, proof of these requirements must be produced. Vehicles with illegal modifications are prohibited from the installation. Enforcement of the Utah State Traffic

Code is conducted on the installation. Violators will be issued a U.S. Federal Magistrate

Citation, which requires the payment of a fine or appearance in the Magistrate Court.

Contractors requiring the use of contractor-owned or leased vehicles within the

Ammunition Restricted Area, must obtain a vehicle pass from the base I & R Office, building 100 at TEAD prior to entering the area. Proof of registration, inspection, insurance and a properly licensed driver must be available at the time of registration.

Contractor vehicle passes are valid through completion of contract. Vehicles allowed access to the area must be contractor-owned or leased. The contractor must supply a memorandum of vehicles being used by its employees.

7.12 Prohibited Items. Firearms or dangerous weapons, illegal drugs, intoxicants or paraphernalia, cameras or camera equipment are prohibited on Tooele Army Depot, unless authorized by the Director of the area, and flame-producing items are prohibited in ammunition storage areas unless specifically authorized in writing on a TEAD Flame

Permit.

7.13 Accident Reporting. The contractor shall notify the Contracting Officer of all accidents/injuries immediately. Contractor employees may be examined at the US Army

Health Clinic service for emergencies, only, on a cost-reimbursable basis from the contractor. For emergencies, dial: 435-833-2911 if using a cell phone, and 911 if using a

Depot phone.

Depot telephone, dial 911 and give the operator all the information-- DON’T HANG UP.

Contractors using cellular phones--call (435) 833-2911 at Tooele Army Depot.

Fire alarm transmitter and fire phones. (Instructions are plainly printed on each).

7.14 Speed Limits. While on Tooele Army Depot, all posted speed limits shall be followed.

Reduce speed to 15 MPH while passing troops.

7.15 Vehicle and Package Inspection Program. All vehicles and packages entering, exiting or within the confines of the installation are subject to inspection by authorized Security personnel. This will periodically include the use of bomb or drug detection dogs.

7.16 Seat Belts. The wearing of seat belts is required on the installation. Vehicles driven on the installation must also be in compliance with all state motor vehicle regulations. When operating motorcycles on the installation, helmets must be worn.

7.17 Cell Phones. Cell phones are, under no circumstances, to be used while driving on Tooele

Army Depot properties. No talking--no texting. If a driver needs to place a call or text, the individual must pull safely to the side of the road and park.

8.0 STANDARD DESIGN CRITERIA

The references listed below include the common criteria that may be applicable. Other technical documents and publications, which are deemed applicable for a particular project, will be made identified in the Scope of Work. Use the latest edition of references unless specified otherwise.

Building Codes:

International Building Code

International Mechanical Code

International Plumbing Code

International Energy Conservation Code

International Fuel Gas Code

Fire Safety Code, NFPA 1

Life Safety Code, National Fire Protection Association, NFPA 101

National Electric Code, NFPA 70

National Electric Safety Code, ANSI C2

Design Standards:

Architectural Barriers Act (ABA) Accessibility Standard for Department of Defense Facilities –

ASCE/SEI 7-05 Minimum Design Loads for Buildings and Other Structures

ASHRAE Standard 62.1-2007 2010, Ventilation for Acceptable Indoor Air Quality

ASHRAE Standard 90.1-2007, Energy Standard for Buildings, Except Low Rise Residential

Buildings

Illuminating Engineering Society of North America, Reference and Application Lighting

Handbook, 2008

ICSSC RP6 - Standards of Seismic Safety for Existing Federally Owned and Leased Buildings