SOW Trailers_04MAY.docx

Statement of Work William Beaumont Army Medical Center

DEPARTMENT OF SURGICAL SERVICES

MOBILE STERILIZATION UNIT

1.0 GENERAL

1.1 Project Title. Ft Bliss Mobile Sterilization Unit, William Beaumont Army Medical Center, Building 18511, Ft. Bliss, TX.

1.2 Background. The William Beaumont Army Medical Center (WBAMC) primary mission is to ensure the readiness and care of the Uniformed Services and their families. It leads military medicine through outstanding patient-centered care, innovation, and excellence in education and research. WBAMC provides comprehensive care to prevent disease, restore health, and maximize readiness. The WBAMC Department of Surgical Services (DSS) requires the immediate lease of a Mobile Sterile Processing System due to extensive restoration and repairs in the Sterile Processing Department. This work could take up to 90 days to complete. This mobile SPD trailer would need to allow the sterile processing technicians to process 300 surgical sets daily.

2.0 PROJECT DESCRIPTION

2.1 Scope of Work. The Contractor shall provide a fully functional Mobile Sterilization Unit(s) capable of accommodating ten staff members. The unit(s) shall be delivered, set up, commissioned, decommissioned, and certified by the Contractor. The mobile unit shall provide a complete and efficient on-site solution for sterile processing, adhering to a strict two-zone workflow (decontamination and sterilization) for maximum safety and compliance.

The Contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as specified as Government furnished. Mobile Sterilization Unit will be staged at William Beaumont Army Medical Center, Building 18511 loading dock, Highlander Medica Street, Fort Bliss, Texas 79906.

3.0 EXISTING CONDITIONS

3.1 Site Investigation. Contractor shall perform a site investigation to determine the existing space and utilities available will be able to provide the mobile unit(s) with the ability to match current SPD capabilities. There was an existing location where there were two (2) mobile units installed previously at the loading dock of B18511H which also has a water source and electrical available. Contractor does not have to use the same location and can propose an alternate location. Any additional utility hookups required by the mobile unit(s) shall be included in proposal.

3.2 Current SPD Capabilities. The unit(s) shall have the same capabilities of the existing SPD and be able to provide the same throughput of decon and sterilizing. Sterile Storage will be provided by the existing facility.

3.3 Electric. There is currently power available at the loading dock. Contractor shall verify quantity and rating is available to power the temporary sterilization and all appurtenant equipment to include any pumps, RO’s, water heaters, and additional lighting.

3.4 Water. There is currently a 3-inch water line terminated at the loading dock that is available for use. Contractor shall verify if this will be able to supply enough water to the mobile facilities.

3.5 Sewage/Waste. There are sanitary sewer manholes available to tie-in into any waste requirements for the mobile sterilization trailers. Contract will have to ensure that the placement of the trailers is in the correct spot to utilize this available utility.

4.0 TASK DESCRIPTION

4.1 Mobile Sterilization Trailer

4.1.1 Equipment. Contractor shall provide all labor, equipment, and materials to provide mobile sterilization unit(s) for WBAMC to continue performing their local SPD functions. The unit(s) shall include but not limited to clean steam vacuum/gravity sterilizers, load racks and specialized transport trolleys, washer/disinfectors, heavy-duty wash carts, ultrasonic cleaner, and three-sink workstation with air/water guns. The unit(s) shall be compartmentalized to follow the decontamination to Sterilization workflow.

4.1.2 HVAC. The unit shall be equipped with an HVAC system, heat index package, and cold weather package to ensure optimal operating temperatures and environmental control regardless of external conditions. Any additional equipment such as ancillary coolers shall be included. The mobile unit(s) shall be expected to be present during summer and winter conditions.

4.1.3 Utility Connection. The contractor shall be responsible for connecting the mobile unit(s) to the water filtration trailer to each other and to the existing utilities to include any additional utilities that may be required. Any utilities that are crossing a path of egress will require a safe way to walk over them.

4.1.4 Commissioning. Mobile unit setup shall be included. Services provided for its Mobile Central Sterile Services Department which includes leveling of the unit, expanding of the unit, securing of expendables, configuring unit interior, verifying unit connections to appropriate utilities, start up, calibration and verifying functionality of all equipment.

4.1.5 Decommissioning. Mobile unit removal shall be included. Services provided to decommission the Mobile Central Sterile Services Department which includes supporting Customer disconnection from utilities, interior preparations for transport, securing transport equipment, disconnection from adjacent access points (stairs/landings), winterization, retracting mobile unit and engaging the unit for transportation.

4.1.6 Maintenance. Contractor shall provide a maintenance package to include upkeep of the trailers and the equipment inside. The SPD is a 24/7 operation with 3 different shifts which calls can be made at any time. There is also scheduled preventative maintenance that is performed on the utilities that will feed the mobile units and may have an effect on the overall operation. Any scheduled maintenance performed by the contractor shall be coordinated with the facility and local staff to minimize disruption.

4.2 Water Treatment Trailer

4.2.1 Requirements. The contractor shall supply water treatment of the utility water to the mobile units to meet the requirements of the equipment within the mobile units. This may include but not limited to additional filtration, reverse osmosis skids, pumps, vfd’s, water holding tanks, and water heaters. Contractor shall house the equipment in a separate structure and connected to the mobile unit(s). Contractor shall use the mobile unit(s) requirements along with the supply water quality to determine what equipment or treatment is needed.

4.2.2 Monthly Water Testing. The contractor shall supply monthly water testing to ensure that the water quality requirements of the equipment are met. The water treatment requirement shall have the ability to alter the water to help meet the water requirements of the equipment and AAMI TIR 34.

4.2.3 Maintenance. Contractor shall provide an on-call maintenance plan to include upkeep of the trailer and the equipment inside. The SPD is a 24/7 operation with 3 different shifts which calls can be made at any time. There is also scheduled preventative maintenance that is performed on the utilities that will feed the mobile units and may have an effect on the overall operation. Any scheduled maintenance performed by the contractor shall be coordinated with the facility and local staff to minimize disruption. Maintenance shall also include any preventative maintenance to the equipment with the water treatment trailer to prevent any catastrophic failure to occur.

4.3 COVERINGS

4.3.1 Covered Platform. The contractor shall install a raised covered platform to connect the trailers to each other and the trailers to the loading dock. The platform shall be fully encased and shall be weather tight to not allow for weather and/or pests into the space. It shall also be able to withstand strong winds and gusts up to 60 miles per hour.

5.0 DELIVERABLES

5.1 TASKS

5.1.1 Specific Mandatory Tasks. The Mobile Sterilization Unit(s) shall be leased to the government for a period of 12 months, with an option to extend for an additional 12 months. It will be staged on the WBAMC site at the loading dock of building 18511 Highlander Medica Street, Fort Bliss, Texas 79906. Due to the nature of this requirement, items herein shall be fast-tracked where possible. Contractor shall be responsible for notifying the government of necessary documentation in order to accomplish this. The below Tasks can be phased work to install mobile unit(s) and then all other necessary.

5.1.2 Task One. The mobile units shall be installed to include placement, leveling, anchoring, and equipment install.

5.1.3 Task Two. The contractor shall coordinate the work plan with the Contracting Officer’s Representative (COR) for completing the commissioning of the mobile unit with connection locations and drainage.

The mobile unit must have hookups for electrical, water lines, and drainage that will connect to the building to tie into. Electrical and plumbing connections from the government facility to the mobile sterilization unit.

5.1.4 Task Three. The contractor shall perform monthly water testing to ensure that the water quality that is being supplied the mobile unit(s) meets the requirements of the equipment and/or the mobile unit(s). A water test report shall be provided within the first seven days of the month.

6.0 SECURTITY

6.1 AT Level I training. This standard language is for contractor employees with an area of performance within a DHA-controlled installation, facility, or area. All contract employees, including subcontractor employees, requiring access to DHHQ, Direct Reporting Markets (MTFs), Small Markets and Stand Alone (SSO) facilities and controlled access areas, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned within 05 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

6.2 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within a DHA controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, DHHQ and/or local policy. In addition to the changes Otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

6.3 Contractor Access. For contractors that do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

6.4 iWATCH/Suspicious Activity Reporting Training. This standard language is for contractor employees with an area of performance within a DHA-controlled installation, facility, or area. The contractor and all associated subcontractors shall brief all employees on the local Suspicious Activity Training program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 05 calendar days of new employees commencing performance, with the results reported to the COR NLT 30 calendar days after contract award.

7.0 CHANGES TO THE STATEMENT OF WORK. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. A copy of each change will be kept in a project folder along with all other documentation concerning this project. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.