SOW -Toilet Rentals.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents

General Information

1.0 Scope of Work

Contract Tasks:

2.0 Location information

Driving Directions

3.0 Technical Requirements / Tasks

4.0 Inspection and Acceptance

5.0 Schedule

6.0 Security Requirements

Attachment

Project West Zone Toilet Porta Potty Rental and Service Contract.

General Information

1.0 Scope of Work

Install, clean, pump, and maintain portable toilet facilities for the Zigzag Ranger District on the Mt. Hood National Forest. Services would be administered on an annual basis. Tasks 1 through 5 are considered an essential part of the contract.

Optional or additional service needs (Task 6 – Trash service; Task 7, additional call as needed cleaning services;

and Task 8- extended option years) shall be quoted as an add-on service/cost. These additional services would be based on needs provided by the unit to the CO.

This contract requires rental of porta potty toilets at Recreation sites on the Zigzag Ranger District and related work in compliance with its terms, specifications, and provisions. This includes furnishing labor, equipment, supervision, transportation, operating supplies, and incidentals.

Contract Tasks:

1. Install 2 porta-potties at designated location, Timberline Lodge, Salmon Parking Lot. Mileage chart provided in Section 2.0 (Location). Map of the location provided in contracting package.

o Install the porta-potties no later than April 13th, (provided the drop point is plowed and accessible). Installation prior to April 13th will not be factored into rental costs. Delays to delivery shall be communicated to the COR, or CO. Similarly, the CO/COR shall inform contractor if needs are pushed back due to weather and plowing needs. Snow may be present at this elevation near Timberline in April.

o Porta-Potties should be a neutral color to blend in with the environment. All parts to include, but not limited to, door(s), locking mechanisms, wall panels, roof(s), toilet paper holder, sanitizer station, and other hardware must be functioning properly.

o One of the two porta-potty provided must have an ADA accessible toilet, and the other must have a 60 gallon or larger tank. Fig 1. highlights minimum requirements. Adjustment based on availability shall be communicated to the CO/COR.

o Porta-Potties must be set on a flat solid surface and anchored in a way that will make them stable and secured, as such they should be able to withstand high winds on the mountain.

2. Install 11 porta-potties at 10 different locations on the Zigzag Ranger District at specified Trailheads.

Mileage chart provided in Section 2.0 (Location). Map of the locations provided below (Fig 3-6).

o For purposes of this document a Trailhead is the transfer point between a trail and a road, water body, or airfield, which may have developments that facilitate transfer from one mode of transportation to another. For purposes of the FSTAG (FSM 2353.27), a trailhead is a site designed and developed to provide staging for trail use (FSM 2300).

o Install the porta-potties no later than May 1st, (provided the sites are free of snow). Installation prior to May 1st will not be factored into rental costs. Installation at higher elevation sites may not be possible until early-June. Delays to delivery/service shall be communicated to the COR, or CO.

o Porta-Potties should be a neutral color to blend in with the environment. All parts to include, but not limited to, door(s), locking mechanisms, wall panels, roof(s), toilet paper holder, sanitizer station, and other hardware must be functioning properly.

o All porta-potty locations must provide an ADA accessible toilet. However, two porta-potties will be located at Ramona Falls Trailhead, one of which shall be a standard, the other will be ADA compliant. The following Table highlights minimum requirements. Adjustment based on availability shall be communicated to the CO/COR.

o Porta-Potties must be set on a flat solid surface and anchored in a way that will make them stable and secured (Rebar and tie downs have been successful in the past). Porta-potty locations will be along roads and in flat terrain at, or near trailheads.

Fig 1. Recommended dimensions for ADA compliant structures.

3. Clean, service, and pump porta-potty sites according to the requirements of the schedule of items

(and show in Tables 1 and 2). Most sites require twice a week (Mondays and Fridays) service. Holidays that fall on either day are still required to have servicing. Sites that have once a week service shall be cleaned on a consistent schedule either Friday or Monday (based on contractor availability). Contractor notifies CO which day is selected and maintains services on that day.

o Servicing will include cleaning floors, toilet seat/riser, and walls as well as re-stocking supplies

(not provided), emptying trash in rental unit, and replacing damaged or vandalized parts.

o Contractor shall supply all toilet paper, trash bags, hand sanitizer refill, as well as cleaning related supplies and materials.

o Collect and empty trash inside all porta-potties. Trash cans attached to rental units are not part of base the contract, yet will be considered as an ‘optional item’. Trash disposal from units shall occur at contractor expense, nor shall any debris, trash or refuse be placed in externally located cans.

o Porta-Potties will be maintained as needed to ensure good operational function. Rental unit's functional priorities are to keep health and safety number one with germ abatement and cleanliness, while keeping smells to a minimum. Maintenance and upkeep shall be conducted as needed through the season, yet graffiti removal or vandalism remediation shall occur immediately. If porta potties are knocked/tipped over, they will be placed in the correct orientation, resecured and checked for safety.

o Cleaning or servicing records shall be utilized and accessible to the CO, log sheets should also be identifiable to the public or for COR/GTM inspection.

o Following of applicable laws such as the Clean Water Act: Proscribes the discharge of pollutants into streams. Section 402 requires discharge permits. Section 208 prescribes best management practices for non-point sources of pollution. Section 313 requires Federal facilities to comply with all substantive and procedural requirements of the States pertaining to pollution abatement.

4. Removal of 2 Porta Potties at Timberline Lodge (Salmon Lot) no earlier than July 31st and no later than August 5th. Failure to remove porta potties within approved timelines will not result in government rental expenses. Coordination shall be conducted with the COR/GTM or CO to ensure the removal pickup meets recreational needs.

5. Removal of all remainder (11) Porta Potties no earlier than October 31st and no later than November

5th. Failure to remove porta potties within approved timelines will not result in government rental expenses. Coordination shall be conducted with the COR/GTM or CO to ensure the removal pickup meets recreational needs.

6. ‘Optional item’ Providing adequate wildlife-resistant trash receptacle(s). Trash receptacle(s) should be secured in a way that does not impact recreationalists or natural resources. Receptacle colors should be metallic, or natural in color. Receptacles shall be free of vandalism, stickers, or external messaging.

Replacement of receptacles would be at the cost of the contractor.

Contractor shall provide can liners and empty trash for receptacles. The same schedule would be approved for site/season based on the port-a potty rental (Table 1-2) season. This option item would require the contractor to collect and dispose of trash off National Forest System lands. Trash that overflow(s) shall be the responsibility of the contractor. Trash scattered by wildlife shall be the responsibility of the contractor. Trash around the can (within a 10’ footprint) is part of this option item.

This service should be bid separately as an add-on service.

7. ‘Optional item’ Additional services for supplemental (ala carte) servicing. This can be broken down as an additional service to schedules preapproved by unit and CO.

8. ‘Optional item’ Additional option years for four consecutive years, Fiscal Year 2026, 2027, 2028 and

2029.

Services Schedule request (by site and time of year)

Table 1. Breakdown of requested services through First ½ of season (April through July).

Green identifies twice a week, whereas Blue is once a week, and Yellow shows not appliable, based on time of year and Trailhead location.

Location Apr 13th Apr 27th May 11th May 25th June 8th June 22nd July 6th

Old Salmon River TH

N/A

2x/ week 2x/ week 2x/ week 2x/ week 2x/ week 2x/ week

Salmon River West

TH

Butte TH

1x/ week 1x/ week 1x/ week 2x/ week 2x/ week 2x/ week

Top Spur

1x/ week 1x/ week 2x/ week 2x/ week 2x/ week 2x/ week

Burnt Lake North TH

Frenches Dome TH

Paradise Park TH

Hidden Lake TH

1x/ week 1x/ week 1x/ week 2x/ week 2x/ week 2x/ week

Glacier View TH

Little Zigzag Falls

Ramona Falls TH

N/A 2x/ week 2x/ week 2x/ week 2x/ week 2x/ week 2x/ week

Timberline 2x/ week 2x/ week 2x/ week 2x/ week 2x/ week 2x/ week 2x/ week

END

Table 2. Breakdown of requested services through Second ½ of season (July through Nov).

Green identifies twice a week, whereas Blue is once a week, and Yellow shows not appliable, based on time of year and Trailhead location.

Location July 20th Aug 3rd Aug 17th Aug 31st Sep 14th Sep 28th Oct 12th Oct 26th Old Salmon

River TH 2x/ week 2x/ week 2x/ week 2x/ week 2x/ week

2x/ week

River West

TH

Butte TH

2x/ week 2x/ week 1x/ week 1x/ week

1x/ week

Top Spur

TH

Burnt Lake North TH

Frenches Dome TH

Paradise Park TH

Hidden Lake TH

2x/ week 2x/ week 2x/ week 2x/ week 1x/ week

Glacier View TH

Little Zigzag Falls

TH

Ramona Falls TH

Timberline N/A N/A N/A N/A N/A N/A N/A N/A

2.0 Location information

Estimated Mileage and Site Information (From Sandy, OR)

Table 3: Route Mileage

Route Section Miles Cumulative Miles

Hwy 26/Hwy 211 Jct in Sandy to Wemme 16.12 16.12

Wemme to Old Salmon River 3.32 19.44

Old Salmon R to Salmon River 2.21 21.65

Salmon River to Wemme 5.53 27.18

Wemme to Lolo Pass Rd 0.98 28.16

Lolo Pass to Top Spur 12.2 40.36

Top Spur to Burnt Lake North 10.57 50.93

Burnt Lake North to Ramona Falls 2.24 53.17

Ramona Falls to Frenches Dome 7.14 60.31

Frenches Dome to Hwy 26/Lolo Pass Rd. 8.01 68.32

Hwy 26/Lolo Pass Rd to Little Zigzag Falls Rd 39 7.38 75.7

Paradise Park Rd 39 to Glacier View 5.04 80.74

Glacier View to Timberline Lodge (Salmon Lot) 7.5 88.24

Timberline Lodge (Salmon Lot) to Wemme 18 106.24

Wemme to Hwy 26/Hwy 211 Jct in Sandy 16.12 122.36

TOTAL MILES 122.36

Map(s) of Requested Service Areas.

Fig 3. Showcases the 11 Trailheads, as identified by Items 1-11. Panned out to show Sandy, Welches and Mt

Hood

Fig 4. Showcases the same 11 NWFP sites, as identified by Items 1-11. Zoomed in and centered around Mt.

Hood Skibowl/HWY 26.

Fig 5. Shows the location of Item 12 (Blue Pin) in relation to Highway 26, Government camp and Timberline

Lodge.

Fig 6. Shows Item 12 (Blue Pin-Salmon Lot), in relation to Mt. Hood and Timberline lodge.

Driving Directions

Little Zigzag TH From Zigzag, OR -drive 6 miles east on Hwy 26, turn left onto Rd 39/Kiwanis Camp Road. Destination is approximately 2.2 miles down the road at the end of the road.

Hidden Lake TH From Zigzag, OR - drive 6 miles east on Hwy 26, turn left onto Rd 39/Kiwanis Camp Road. Destination is on the left after approximately 2.1 miles.

Paradise Park TH From Zigzag, OR - drive 6 miles east on Hwy 26, turn left onto Rd 39/Kiwanis Camp Road. Destination is on the left after approximately 1 mile.

Glacier View TH From Zigzag, OR - drive approximately 10 miles on Hwy 26, turn left onto road 260522. Destination is on the right after approximately 0.25 miles.

Burnt Lake TH From Portland, OR - follow U.S. Hwy 26 17.5 miles east of Sandy to Zigzag. At Zigzag, approximately 0.4-mile past milepost 42, turn left (north) on Lolo Pass Road (Forest Road 18). After 4 miles, turn east at Forest Road 1825 and continue 0.6 miles. Turn right across a bridge and continue another 1.1 miles to a fork in the road.

Stay right at the fork and continue a 0.7-mile past Lost Creek Campground to Forest Road 1825-109. Turn right onto Forest Road 1825-109 and travel 1 mile to the trailhead at the end of the road.

Top Spur TH From Portland, OR - Take US Hwy 26 17.5 miles east of Sandy and turn left at E Lolo Pass Road (Forest Road

18) and travel 4 miles. Turn right at Forest Road 1825 and travel 0.7 mile. Continue straight onto Forest Road 1828 for 5.6 miles beyond turnoff to Riley Campground and Lost Creek Campground. Keep right at the fork and continue onto graveled Forest Road 1828-118. Drive 1.6 miles to the trailhead on your right.

Frenches Dome TH From Sandy, OR - follow US Hwy 26 17.5 miles east of Sandy to Zigzag and turn left (north) at E Lolo Pass Road (Forest Road 18). Travel 6.1 miles on E Lolo Pass Road to a dirt pullout on the right with a Forest Service trail sign.

Ramona Falls TH From Portland, OR - follow US Highway 26 to Zigzag, OR. Turn north on Lolo Pass Road (Forest Road 18).

Follow it four miles. Turn east (right) onto Forest Road 1825 and continue 0.6 miles, cross a bridge and then continue 1.7 miles to a road junction. Bear left at the junction onto Forest Road 1825-100 and drive 0.3 mile.

Take a left onto Forest Road 1825-024 to a large open parking lot (0.2 mile).

Old Salmon River TH From Sandy, OR - follow US Hwy 26 17.3 miles east. Then turn south on Salmon River Road (Forest Road 2618) following it 2.6 miles to the first trailhead access.

Salmon River West TH From Portland, OR - Travel 17.3 miles east of Sandy on US Hwy 26. Turn right (south) on Salmon River Road and follow it for 5 miles to the parking area. The Salmon River West trailhead is on the left (east) side of the road just north of the bridge.

Salmon Butte TH From Portland, OR - travel 17.3 miles east of Sandy on US Hwy 26. Turn right (south) at Salmon River Road and follow it south. The pavement ends in 5 miles at the bridge. Continue on graveled road for another 0.7 miles. The trail starts across the road.

Timberline Lodge (Salmon Lot) From Portland, OR - Follow US-26 E to the Timberline Rd, 40 miles. Pass through the towns of Sandy, Welches, and Government Camp. Left onto Timberline Rd, 6 miles. Salmon lot is first large parking lot on the Right at Timberline Lodge (See Fig. 4).

3.0 Technical Requirements / Tasks

Contractor shall continue to maintain the rental bathroom site(s) with the goal of keeping it accessible and clean to the public throughout the recreation season (as instructed in Section 1.0 Scope of work). The following standards and guidelines are required for public health and safety for cleaning recreation sites.

Toilets:

o Toilet (riser, seats, seat covers, etc) free of deposits on surfaces o Building interiors fee of dirt, mud, trash, graffiti, insects (dead and alive), and spider webs o Floors free of standing water or fluids o Toilet paper, towels and seat covers (where provided), stocked to last until next cleaning cycle o Unpleasant odors (both sewage and chemical) minimized o Tanks should be emptied during each servicing.

Toilet building exterior:

o Walkways and paths clear of obstructions for public safety and accommodating people with disability o Exterior wall free of graffiti o Roof generally free of leaves and branches o Structure free of wasp nests, bird nests, and spider webs.

Standards and Guidelines are based on USDA Requirements at:

https://www.fs.usda.gov/Internet/FSE_DOCUMENTS/stelprdb5348052.pdf

Fig 7. USFS Rec site cleaning manual

4.0 Inspection and Acceptance

The COR/GTM will inspect and accept the services to be provided under this contract. Monitoring will consist of field or job site inspections as well as review of submittals.

FAR 52.237-1 SITE VISIT (APR 1984):

Offerors or quoters are urged and expected to inspect site(s) where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

5.0 Schedule

Period of Performance/Timeline Start date: NLT April 1st, 2025 Deadline: April 1st, 2025 (provided the site is free of snow) with communication to the CO/COR if there is any delay.

Removal of all Porta Potties based on the schedule of items (no earlier than October 31st and no later than November 5th for Zigzag Ranger District sites; and no earlier than July 31st, and no later than August 5th for the Salmon Lot at the Timberline Location).

6.0 Security Requirements

Gates that are locked shall remain locked during and after any services to keep the public out of controlled areas.

Attachment If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.