SOW Template - MEDICAL WASTE TRANSPORT BASE PLUS 4 OY 010126 123126 IHS1519288.pdf

Statement of Work (SOW)

MEDICAL WASTE DISPOSAL FOR THE WAGNER HEALTH CENTER.

Background:

The Mission of the Wagner Health Center is to provide the best possible healthcare services to the Native American population of the Yankton Sioux Oyate located on the Yankton Sioux Reservation. To meet this mission, Wagner Health Center has identified a need for a Base Year Plus Four (4) One (1) year options, Non-Personal Service Contract for Medical Waste Disposal Services.

Objective:

The contractor will furnish all resources to provide infectious waste disposal, including disposal containers, tracking manifests, certificates of destruction, monthly billings, copies of permits and other documents as necessary.

Scope of Work:

The contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary to provide complete handling, transport and disposal of infectious medical waste from the Wagner Health Center located in Wagner, South Dakota. The vendor will provide/make available all appropriate documentation sufficient to satisfy the local, state and federal laws and regulations/requirements for disposal of both regulated and non-regulated medical waste.

Period of Performance:

The period of performance of this contract consists of a base year and four option years, beginning on 01/01/2026 TO 12/31/2026. The contract schedule with option year is listed below.

Base Year: 01/01/2026 to 12/31/2026 Option Year 1: 01/01/2027 to 12/31/2027 Option Year 2: 01/01/2028 to 12/31/2028 Option Year 3: 01/01/2029 to 12/31/2029 Option Year 4: 01/01/2030 to 12/31/2030

Place of Performance:

Wagner Health Center 111 Washington AVE NW Wagner, South Dakota 57380

Specific Requirements/Tasks:

1. The contractor is required to follow all federal, state and local requirements pertaining to the safe handling, transport and disposal of regulated and non-regulated medical waste. Specifically, compliance with all applicable Resources Conservation and Recovery Act (RCRA), South Dakota Department of Agriculture and Natural Resources (SDDANR), Occupational Safety and Health Act

(OSHA), and Department of Transportation (DOT) restrictions and guidelines must be obeyed.

2. The Contractor shall be responsible for making a complete survey of the premises where medical waste receptacles are stored and to be pickup at the Wagner Health Center at 111 Washington Ave.

NW Wagner, SD 57380. Contractor will survey the premises to be thoroughly familiar with the coverage of the service requested in this specification. Any misunderstandings arising from not fully meeting the requirements outlined in this specification due to failure in conducting a survey shall not excuse the Contractor from fully complying with the requirements of the specification outlined.

3. All regular pick-up services shall be performed two (2) times a month, on a monthly basis, for 12 months. The contractor shall obtain permission from the Facilities Manager and the Contracting Officer prior to performing additional services that may be needed outside the specified scope of work or period of performance.

4. Contractor shall sign medical waste pickup log located in holding closet when picking up medical waste.

5. Contractor shall provide a schedule of pickup services with bid proposal.

6. The Contractor shall provide a monthly waste manifest report, for each pickup and obtain a signature from the Facilities Manager, or any designated Wagner Service Unit personnel, for all medical waste collected.

7. Contractor shall provide medical waste receptacles for the facility building that will be used throughout this contract.

8. Contractor shall provide all equipment required to remove solid waste; and maintain the medical waste areas and dispose of materials that are in and around the area. Contractor shall ensure that items being disposed of will have proper coverings to prevent debris from falling onto the roads, etc.

No equipment shall be stored or kept at any Indian Health Service facility when the Contractor is not working without the express approval of the Facilities Manager at the Wagner Service Unit.

9. All materials shall be disposed of in an EPA-Certified landfill according to landfill regulations.

10. The Contractor shall be responsible for all travel, lodging, per diem, fringe benefits, Federal/State/Local taxes, plus any other costs pertinent to the performance of this contract.

Government Furnished Property/Equipment/Information:

NONE

Quality Assurance:

The Contractor shall provide medical waste removal services in a professional to manner to meet Indian Health Service regulations. An inspection of the medical waste areas will be done to ensure that all materials specified for this contract have been removed. All manifests will be verified against the sign in log and invoices submitted to ensure accuracy.

Contract Administration:

1. Authority

A. No person other than the Contracting Officer has the authority to bind the Government with respect to this contract.

B. No action or omission of any government employee or representative other than the Contracting Officer shall increase or decrease the scope of this contract or shall otherwise modify the terms and conditions of this contract.

C. In no event shall any of the following be effective or binding on the Government or imputed to the Contracting Officer with respect to this contract:

• An understanding or agreement between the Contractor and anyone other than the Contracting Officer;

• A purported modification or change order issued by anyone other than the Contracting Officer;

• A promise by anyone other than the Contracting Officer to provide additional funding or make payments; or

• An order, direction, consent, or permission from anyone other than the Contracting Officer to:

• Incur costs in excess of a specified estimated cost, allotment of funds, or other ceiling; or

• Expend hours in excess of a specified level of effort.

2. Contracting Officer (CO): Contracting Officer means a person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. The

Contracting Officer signs all contractual documents, approves and signs all modifications to contracts, processes and approves payment requests, reviews and makes final decisions on contractual discrepancies, and administers the contract. The Contracting Officer is the only authorized individual to make changes to the contract.

3. Designation of Contracting Officer's Representative (COR): The person identified below is hereby designated as the COR for this contract. The responsibility of the COR (or his duly representative) is to ensure that the Government technical objectives are met. The COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the

Government to the contract.

The designated COR for this contract is:

Dwight Josh Janis COR Level 1 Wagner Health Care Facility 111 Washington Ave. NW Wagner, SD 57380

Subject matter expert for this contract is:

Chad Zephier, Facility Manager Wagner IHS Health Center 111 Washington AVE NW Wagner, South Dakota 57380

Payment Process:

The Contractor shall submit one invoice, monthly, for incurred charges related to medical waste collection.

Invoice submission and payment:

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing, directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register, however, we encourage you to make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

The Contractor shall include the following information on each invoice in accordance with the Prompt Payment Act (5 CFR Part 1315.9(b)):

1. Contractor/Vendor Name

2. Mailing Address

3. Telephone Number https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

4. Tax Identification Number (TIN)

5. Invoice Date and Number

6. Purchase Order Number (in Block #3 of the OF-347 form)

7. Data Universal Number (DUNS)

8. Description of services provided, quantity, unit of issue, unit price, and total amount due.