SOW-Technical Library Move and Install Version 1.1.pdf

Statement Of Work

Technical Library Moving and Installation Services

Version 1.1

31 January 2024

1.0 Purpose

To relocate books and other library materials, equipment, boxes, furniture, safes, and other related material from the Technical Library, building 1400, 307 East Popson Ave. Edwards, AFB CA to the new 412 TENG Flight

Test Engineering Laboratory (FTEL), building 2710 at Edwards AFB. Planned move date is between August and

September 2024.

2.0 Scope

The contractor will provide all supervision, labor, materials, transportation, and equipment required to complete sequential relocation of the Technical Library to include books and other library materials, office equipment (computers, monitors, keyboards, printers, etc.), supplies, file cabinets, refrigerator, safes, storage containers, library furniture, and miscellaneous items from building 1400, 307 east Popson Ave to building

2710. Building 1400 is a single-story building with multiple doors including two automatic sliding doors and a warehouse with roll-up door and freight delivery area. Building 2710 is a two-story facility with four ground level entrances, single central personnel elevator, and three accessible stairs to the second floor/level; the

Technical Library will have automatic sliding doors and will be located on the first floor, right next to the main entrance to the building.

The move will be completed in phases as identified below in section 3.3 Move procedures.

3.0 Description of Work

Coordination and management of all personnel, equipment, and vehicles required to pack, disassemble, load, unload, transport, re-assemble, install, and deliver materials from building 1400 to building 2710 located at

Edwards AFB.

3.1 Packaging Materials

Deliver the required packing supplies to the Technical Library for pre-packing three (3) weeks prior to their scheduled move date.

A. 13 packing boxes (large size approx. 18 x 18 x 24)

B. 13 packing boxes (medium size approx. 18 x 18 x 16)

C. 13 packing boxes (medium size approx. 16 x 12 x 12) D. 5 tape rolls E. 5 Permanent Markers

3.2 General

3.2.1 The contractor shall identify all items fragile in nature and shall wrap these items with material to prevent any damage. To include providing/utilizing furniture blankets, utility moving shelf, and appropriate moving dollies to secure/protect items.

3.2.2 The contractor will disassemble the custom computer desk and any identified library furniture and reassemble at delivery point.

3.2.3 The contractor shall provide cleaning supplies and wipe down all items being moved from Bldg. 1400 prior to loading to prevent dirt, debris, and pests from being brought into

Bldg. 2710.

3.2.4 Ensure that all furniture assemblies are level, square, and aligned with adjoining furniture, and that drawers and cabinet doors operate smoothly after installation.

3.2.5 Clear all residual packing materials, trash, and debris from contractor work areas and dispose of properly.

3.3 Move Procedures

Move will be conducted in phases beginning no later than (date) 2024 and concluding (date)

2024. Move shall be completed in order as dictated below in sections 3.3.1 to 3.3.__. The government will notify the contractor of any schedule changes or delays. See attachment 1 for inventory list of items to be moved.

3.3.1 Phase 1 Book and Journal Collections

Contractor shall move all books and journal collections, CD’s, DVD’s and audio books utilizing book carts (book trucks) to transport materials to building 2710, keeping the organization according to shelf-labeling. Contractor shall place all books and journals, CD’s, DVD’s and audio books on the shelving units installed in the public side of the library in building 2750, following signage and shelf-labeling to maintain the right organization of the collections.

3.3.2 Phase 2 Technical Documents Collections

Contractor shall move all technical documents collections utilizing book carts (book trucks) to transport materials to building 2710, keeping the organization according to shelf-labeling.

Contractor shall place all technical documents on the shelving units installed in the staff side of the library in building 2750, following signage and shelf-labeling to maintain the right organization of the collections.

3.3.3 Phase 3 Equipment, Library Furniture, other Library Materials

Contractor shall move all labeled boxes, custom computer desk, atlas stand, card catalog, charging station, microfiche readers, computer equipment, printers, file cabinets, safes, etc. to locations identified on labels.

3.3.4 Phase 4

4.0 Government Support

The contractor shall furnish all equipment, material, transportation, and labor necessary to both load and unload at each of the sites within the period of performance. The Government will provide personnel as required to act as an escort during this project and access to facilities where work will take place. The Government will provide adequate workspace with working lights, heating and air conditioning, and access to an elevator. Water and electricity will be furnished to the contractor from existing Government systems and outlets at no cost to the contractor. The contractor shall furnish all equipment, material, and labor necessary to obtain the utilities from the existing systems/outlets. Restrooms will be available for contractor use.

5.0 Contract Management

Following contract award and prior to commencing work, the contractor will designate in writing a contract manager with full responsibility for coordination with government representatives and for performance of the work. The contract manager will respond to all Government requests and inquiries concerning the project within two business days of receipt. The government representative will notify the contract manager, in writing or via email, of meetings required to discuss contract status and job performance.

6.0 Work Hours

Work hours for the relocation will be 7:00 a.m. to 4:30 p.m. Monday thru Saturday, excluding federal holidays. No work shall commence without prior coordination with key government personnel – Building Facility Manager at (phone #) or (Name) at (name) if the Facility Manager is unavailable.

7.0 Base Access:

Proof of current vehicle registration, valid driver's license and vehicle insurance must be made available prior to issuance of the base access permits. The contractor shall obtain base access for contractor personnel, subcontractors, vehicles and equipment by submitting the following information to Contracting Officer or Facility Manager within 5 working days prior to commencing work:

Driver's License Number(s), Expiration Date(s), and State(s) of Issue Vehicle License Number(s) Date(s) of Birth

Note: All visitors are required to have valid identification in accordance with (IAW) AFMAN 31- 113 and the REAL ID ACT of 2005. For more information, visit the Department of Homeland Security’s website at https://www.dhs.gov/real-id for the latest information.

8.0 Trash and Litter Control

The contractors will be responsible for clean-up and disposal of all debris, excess material, packing, and other waste resulting from performance of this contract when all work has been completed.

9.0 Security

The contractor shall comply with all base security regulations. Additionally, the contractor shall comply with actions dictated by force protection condition changes/measures. The contractor shall report suspicious activity to base Security Forces at 661-277-3340 in a timely manner.

The Contractor and its employees shall comply with all base traffic regulations. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Edwards AFB. The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. Contractor will be offered Level I - Antiterrorism Awareness Training by the government. This training provides contractor employees with the requisite knowledge necessary to remain vigilant for possible terrorist threats. Coordination for training should be done by the requiring unit after contract award. All contractor employees will be subject to a criminal history background check IAW AFMAN 31-113, Installation Perimeter Access Control.

10.0 Safety and Health Standards

The contractor shall comply with all fire and safety regulations at Edwards Air Force Base, in addition to Federal OSHA and Cal-OSHA. It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with 4 OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor. Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor shall submit a Safety and Health Plan to Contracting for review and acceptance by the safety office prior to contract award.

The contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence. The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer (CO) 10 days after contract award. The Contractor's plan shall include appropriate measures to ensure the Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

a. Demonstrate a management commitment to employee safety and health.

b. Identify the application of the safety and health plan to subcontractors.

c. Identify the roles and responsibilities of the following individuals: Management, Supervisors, Employees, Safety Coordinator

d. Identify applicable safety rules and regulations.

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures.

f. Include a job site analysis to include hazards of tasks required to control measures.

g. Identify employee safety and health training. Include a workplace inspection frequency.

h. Identifying the individual conducting the inspections.

i. Identify employee hazard reporting procedures.

j. Identify individual(s) responsible for corrective action hazards.

k. Identify first aid/injury procedures.

l. Identify procedures for accident investigation and reporting.

m. Identify emergency response procedures.

n. Identify the process for tracking controlled hazards in contractor work areas Safety Equipment The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves. Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

11.0 Damage Prevention

The contractor will take all reasonable precautions to avoid damaging furniture, floor coverings, walls, doors, and other building components while completing tasks enumerated in this SOW.

Industry-approved protective coverings will be used where appropriate during furniture disassembly, transport, installation, assembly and storage operations. Protective materials and tape that leave residue or marks of any kind on furniture or building surfaces will not be used. Request that RAM board or similar product be used to protect new carpet, tile and other flooring throughout building 2710. Additionally, request furniture blankets be used to protect items/furniture from damage, as well as proper moving equipment, dollies, etc. Any government or privately owned property damaged by the contractor shall be replaced or repaired immediately by the contractor at no expense to the government.

12.0 Contractor Liability

The contractor will be liable for any damage to government property caused by its employees or agents. In the event of contractor-caused damage, the Government will arrange proper repairs and subsequently bill the contractor for reimbursement. The contractor will not unilaterally repair damage to Government property without expressed approval by the Government representative.