SOW - Sussex Nursery Fertilizer Tanks_Repost.pdf
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- Attached to
- Sussex Nursery Fertilizer Tanks - Repost
- Solicitation number
- QQ-121697
- Issued by
- Southampton County, Virginia
About this file
This Scope of Work document outlines a procurement by the Virginia Department of Forestry for the furnishing and installation of three 1,500-gallon HDLPE double wall tanks at its Sussex Nursery in Courtland, Virginia. The contractor must supply all equipment, parts, labor, and freight to deliver a fully functional, ready-to-use installation. Specific components are itemized, including the tanks themselves, PVC fittings, valves, nipples, hydrotesting, ASTM documentation, protective transit wrapping, piping, and miscellaneous materials. The contractor is responsible for delivery via FOB destination, unloading and inventory, site preparation, tank placement and leveling, complete installation per manufacturer specifications, hydrotesting, ASTM documentation provision, form/fit/function verification, and end-user training. Work may commence upon contract ratification and must be completed by July 23, 2026. Bids must be submitted electronically via eVA no later than 3:00 PM EST on June 8, 2026.
All bids must be submitted as all-inclusive total cost amounts covering materials, labor, freight, and associated expenses. The contractor must provide proof of proper insurance with the Virginia Department of Forestry listed as additional insured, per the General Terms and Conditions. The Department of Forestry will provide workspace, unobstructed access for staging and installation, up to 100 feet of 110V AC power access for tools, dumpster access for debris disposal, and secure parking for installation vehicles. Mailed, emailed, and hand-delivered bids will not be accepted. For solicitation inquiries, contact Thomas.Baumann@dof.virginia.gov. For eVA submission difficulties, contact eVA customer care at (866) 289-7367.
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| File | Type | Posted |
|---|---|---|
| SPECIAL_TERMS_AND_CONDITIONS (6).pdf | ||
| General_Terms_and_Conditions_Goods.pdf |
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Text version
Quick Quote: Sussex Nursery Fertilizer Tanks - Repost
Scope of Work and Requirements
Summary:
The Department of Forestry (DOF) is seeking a contractor to furnish and install three (3) 1,500-gallon
HDLP double wall tanks to hold liquid fertilizer at its Sussex Nursery in Courtland, Virginia. Contractor must supply all equipment, parts, labor and freight required to achieve a ready-to-use installation.
Required parts are itemized below; however, this may not necessarily be an all-inclusive list.
Additional parts may be needed in order to achieve the required, fully functional and ready-to-use installation. It is the responsibility of the bidder to make his/her own inquiries and evaluation in order to develop a fully informed bid price, inclusive of all necessary materials, labor, freight and any other associated costs.
Parts and Equipment:
• 3 each, SII-5990302n45 1500 gallon HDLPE DOUBLE WALL tank, White in Color
• 3 each, SII-34700435 1.5” PVC DBL Flanged Bolted Fitting, EPDM Gasket, S.S bolts (sidewall), Socket & Threads.
• 3 each, SII-33100057 1.5” Transition Gasket for bolted sidewall fitting, EPDM
• 3 each, SII-34200181 1.5” PVC Bulkhead Threaded Fitting, EPDM Gasket (TOP)
• 6 each, N-60526 1.5” Full Port Blue Handle Valve,
• 6 each, N-60547 1.5” x Short Nipple for Valve
• 3 each, SII-00000288 Hydrotest, Required for ASTM Documentation
• 3 each, SII-00000285 ASTM Documentation
• 3 each, SII-00000172 Protective Wrap for Transit
• All 1.5” PVC piping, elbows etc Valves/shutoffs misc. materials
Contractor Requirements:
The awarded contractor must deliver the equipment to the Sussex Nursery, unpack and complete a full, ready to use installation of each tank in our chemical storage building. If the equipment is shipped, the method must be FOB destination.
1. Ship or delivery
2. Unload/unpack and take inventory of components.
a. If delivery is made before the installation may begin, the equipment and parts must be stored on site, as directed by DOF staff.
3. Prep area for installation.
4. Place, level, and anchor tanks, as applicable.
5. Complete installations per manufacturer/DOF specification, inclusive of hydrotest
6. Required ASTM documentation.
7. Test and inspect to verify form, fit, and function.
8. Train end user on operation and preventative maintenance.
9. Price must be an all-inclusive amount for all materials, labor, freight and any other associated costs, needed to achieve a fully functional and ready-to-use installation.
10. Contractor must be properly insured and will be required to provide a certificate of insurance listing the Virginia Department of Forestry as the additional insured. *Please see the General Terms and Conditions for the required insurance amounts.
11. Work may begin upon ratification of the contract and must be completed by July 23, 2026.
DOF Responsibilities:
1. Provide clear and unobstructed workspace for the staging of items and the safe and effective installation of the unit(s).
2. Provide access (not to exceed 100’-0) to 110 V AC power for operation of power tools, etc.
3. Provide access to a dumpster for the disposal of all trash.
4. Provide, without cost, a secure parking area for installation technician vehicles.
Delivery shall be FOB destination:
Department of Forestry
Attn: Josh Bennicoff
19127 Sandy Hill Road
Courtland, VA 23837
PH# 757-742-1506
Delivery must be scheduled ahead of time Monday-Friday between 8 am and 4 pm
Instructions:
1. Submit an all-inclusive total cost bid amount on the electronic pricing grid provided within the solicitation. (Bid price must be an all inclusive amount.)
2. All bids must be submitted via eVA. Mailed, emailed and hand delivered bids will not be accepted.
3. All bids must be submitted no later than 3pm PM EST, 6/8/2026. (Bid close.)
Instructions for electronic bid submission are linked here.
4. If you have any difficulties submitting a bid, please reach out to eVA customer care at (866) 289-
Contact Thomas.Baumann@dof.virginia.gov with any questions about this solicitation.
https://dgs.virginia.gov/globalassets/business-units/dps/documents/vbo/how-to-respond-to-qq.pdf mailto:Thomas.Baumann@dof.virginia.gov
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