SOW SurgicalPower Drill and Saw System_Maintenance .pdf

STATEMENT OF WORK (SOW)

FOR VA LONG BEACH HEALTHCARE SYSTEM

1. Objective:

The contractor shall provide VA Long Beach Healthcare System (VALBHS) surgical power drill and saw equipment for use in surgical operations, where Government owned equipment is not available.

2. Background:

The VA Long Beach Healthcare System (VALBHS) has a need for leased surgical power drill and saw equipment and service maintenance. Equipment is required for surgical operations including Orthopedic, Podiatric, ENT, Plastic Surgery, General Surgery cases where the Government does not own specialized equipment.

3. Specific Tasks:

Task 1 – Provide vender owned leased equipment to perform various procedures in the

Surgical Operating Room.

4. Quantities:

ITEM DESCRIPTION QUANTITY

UNIT OF

MEASURE

Base Year-Lease & Maintenance of power drill and saw equipment and attachments and/or accessories 12 MO

Option Year 1- Lease & Maintenance of power drill and saw equipment and attachments and/or accessories 12 MO

Option Year 2- Lease & Maintenance of power drill and saw equipment and attachments and/or accessories 12 MO

Option Year 3- Lease & Maintenance of power drill and saw equipment and attachments and/or accessories 12 MO

Option Year 4- Lease & Maintenance of power drill and saw equipment and attachments and/or accessories 12 MO

5. Deliverables:

5.1. Contractor is responsible for the delivery of leased equipment to the VALBHS campus.

5.2. Contractor must provide power saw and drill equipment and accessories for various surgical specialties as listed below.

5.2.1. Leased Equipment

BRAND NAME:

Large Bone: System 8 Cordless Drill

EQUAL TO PRODUCT:

LARGE BONE CORDLESS DRILL

Product Number

Description U/M Qty

8205-000-000 System 8 Dual Trigger Rotary EA 9

8208-000-000 System 8 Sagittal Saw EA 7

8206-000-000 System 8 Reciprocating Saw EA 7

8203-226-000 Dual Trigger Large Collet EA 7

8203-126-000 Dual Trigger Pin Collet EA 7

6203-210-000 AO Large Reamer Attachment EA 7

6203-135-000 Hudson/Modified Trinkle Attachment EA 7

6203-113-000 Hudson Attachment EA 7

6203-110-000 AO Small Attachment EA 7

6203-131-000 1/4" Keyed Chuck EA 14

7102-654-000 3 Handpiece Solid Container Bundle EA 7 BRAND NAME: Sports Med/Trauma: Stryker CD8 SABO Saw

EQUAL TO PRODUCT: Sports Med/Trauma Saw

4100-110-000 Synthes AO Small Drill EA 8

4100-132-000 5/32IN inch Jacobs Drill with Key EA 8

4100-131-000 1/4" Jacobs Drill With Key EA 8

4405-231-000 POWEReam 1/4" Keyed Chuck EA 8

4505-000-000 System 8 Cordless Driver EA 5

4508-000-000 System 8 Sabo Sagittal Saw EA 5

4100-160-000 Trinkle Drill EA 8

4500-125-000 Universal Wire/Pin Collet EA 8

4100-215-000 DHS Reamer Cordless Rotary Attachment EA 8

4100-131-132 Universal Chuck Key EA 8

4405-652-000 Cordless Driver & Sabo Solid Container

Bundle

EA 5

BRAND NAME: System 8 Sternal Saw

EQUAL TO PRODUCT: STERNAL SAW

8207-000-000 System 8 Sternum Saw EA 2

7207-003-000 Sternum Blade Guard System 8 Attachment EA 2

7102-653-000 Cont W/ Solid Btm Kit EA 2 BRAND NAME: Small Bone Corded: TPX

EQUAL TO PRODUCT: SMALL BONE CORDED

7400-015-000 TPX Micro Drill EA 6

7400-037-000 TPX Recip Saw EA 6

7400-034-000 TPX Sagittal Saw EA 6

7400-031-000 TPX Oscillating Saw EA 6

7400-009-000 TPX Handswitch EA 12

7400-004-000 TPX Cable EA 12

5100-015-250 Microdrill Straight Attachment EA 6

7400-099-000 TPX Universal Driver EA 6

5100-015-270 MD Series Long Straight Attachment EA 6

4100-110-000 Synthes AO Small Drill EA 6

4500-125-000 Universal Wire/Pin Collet EA 6

4100-131-000 1/4" Drill Jacobs Chuck with Key EA 6

4100-132-000 5/32IN inch Jacobs Drill with Key EA 6

4100-131-132 Universal Chuck Key EA 6

6400-654-000 Small Bone Solid Container EA 6 BRAND NAME: Small Bone Cordless: F1

EQUAL TO PRODUCT: SMALL BONE CORDLESS

1900-012-000 F1 Smartgrip (Pistol) Battery Pack EA 4

1900-013-000 F1 Smartgrip (Pencil) Battery Pack EA 4

1900-037-000 F1 Recip Saw EA 2

1900-034-000 F1 Sag Saw EA 2

1900-031-000 F1 Osc Saw EA 2

1900-099-000 F1 Universal Driver Motor EA 2

1900-062-000 F1 Wire Collet .7-2mm EA 2

1900-110-000 F1 Small AO Chuck EA 2

1900-132-000 F1 5/32" Chuck EA 2

1900-015-000 F1 Micro Drill EA 2

7110-190-000 Universal Charger EA 1

1900-476-000 Perforated Container S EA 2 BRAND NAME: TPX Console

EQUAL TO PRODUCT: CONSOLE

5400-052-000US Core 2 - United States EA 3

Sterile Batteries

8215-000-000 System 8 Battery Pack, Large EA 28

8212-000-000 System 8 Battery Pack, Small EA 21

5100-008-000 Footswitch EA 4

5.2.2. Equipment Service Maintenance

Service Product # Product Description Yrs. Qty BRAND NAME: Procare: Large Bone System 8 Cordless Drill

EQUAL TO PRODUCT: SERVICE MAINTENANCE LARGE BONE DRILL

008205-000-000W System 8 Dual Trigger ProCare 5 9

8208-000-000W System 8 Sagittal Saw ProCare 5 7

8206-000-000W System 8 Recip Saw ProCare 5 7

8203-226-000W Dual Trigger Large Collet Procare 5 7

8203-126-000W Dual Trigger Pin Collet Procare 5 7

6203-210-000W AO Large Reamer Attachment ProCare 5 7

6203-135-000W Hudson/Modified Trinkle Attachment ProCare 5 7

6203-113-000W Hudson Attachment ProCare 5 7

6203-110-000W AO Small Attachment ProCare 5 7

6203-131-000W 1/4" Keyed Chuck ProCare 5 47

No Procare Required 3 Handpiece Solid Container Bundle ProCare N/A BRAND NAME: Procare: Sports Med/Trauma Stryker CD8 SABO Saw

EQUAL TO PRODUCT: SERVICE MAINTENANCE SPORTS MED/TRAUMA SAW

4100-110-000W Synthes AO Small Drill ProCare 5 8

4100-132-000W 5/32IN inch Jacobs Drill with Key ProCare 5 8

4100-131-000W 1/4" Jacobs Drill with Key ProCare 5 8

4405-231-000W POWEReam 1/4" Chuck ProCare 5 8

4505-000-000W System 8 Cordless Driver ProCare 5 5

4508-000-000W System 8 Sabo Sag Saw ProCare 5 5

4100-160-000W Trinkle Drill ProCare 5 8

4500-125-000W Universal Collet ProCare Coverage 5 8

4000-000-000W DHS Reamer Cordless Rotary Attachment

ProCare

5 8

No Procare Required Universal Chuck Key ProCare N/A

No Procare Required Cont W/ Solid Btm Kit ProCare N/A BRAND NAME: Procare: System 8 Sternal Saw

EQUAL TO PRODUCT: SERVICE MAINTENANCE STERNAL SAW

8207-000-000W System 8 Sternum Saw ProCare 5 2

8000-000-000W Sternum Blade Guard System 8 Attachment

ProCare

5 2

No Procare Required Cont W/ Solid Btm Kit N/A BRAND NAME: Procare: Small Bone Corded TPX

EQUAL TO PRODUCT: SERVICE MAINTENANCE SMALL BONE CORDED

7400-015-000W TPX Micro Drill ProCare 5 6

7400-037-000W TPX Reciprocating Saw ProCare 5 6

7400-034-000W TPX Sagittal Saw ProCare 5 6

7400-031-000W TPX Oscillating Saw ProCare 5 6

7400-009-000W TPX Hand Switch ProCare 5 6

7400-004-000W TPX Cable ProCare 5 6

5100-015-250W Microdrill Straight Attachment ProCare 5 6

7400-099-000W TPX Universal Driver ProCare 5 6

5100-015-270W MD Series Long Straight Attachment ProCare 5 6

4100-110-000W Synthes AO Small Drill ProCare 5 6

4100-125-000W Universal Wire/Pin Collet ProCare 5 6

4100-131-000W 1/4" Drill Jacobs Chuck with Key ProCare 5 6

4100-132-000W 5/32IN inch Jacobs Drill with Key ProCare 5 6

No Procare Required Universal Chuck Key N/A

No Procare Required Small Bone Solid Container N/A BRAND NAME: Procare: Small Bone Cordless F1

EQUAL TO PRODUCT: SERVICE MAINTENACE SMALL BONE CORDLESS

1900-012-000W F1 Smartgrip (Pistol) Battery Pack 5 4

1900-013-000W F1 Smartgrip (Pencil) Battery Pack 5 4

1900-037-000W F1 Reciprocating Saw 5 2

1900-034-000W F1 Sag Saw 5 2

1900-031-000W F1 Oscillating Saw 5 2

1900-099-000W F1 Universal Motor Driver 5 2

1900-062-000W F1 Wire Collet .7-2mm 5 2

1900-110-000W F1 Small AO Chuck 5 2

1900-132-000W F1 5/32 Chuck 5 2

1900-015-000W F1 Microdrill 5 2

7110-190-000W UNIVERSAL CHARGER 5 1

No Procare Required Perforated Container S N/A BRAND NAME: Procare: TPX Console

EQUAL TO PRODUCT: SERVICE MAINTENANCE CONSOLE

5400-052-000W CORE 2 Console 5 3 BRAND NAME: Procare: Batteries/Footpetal

EQUAL TO PRODUCT: SERVICE MAINTENANCE BATTERIES/FOOTPETAL

8215-000-000W System 8 Battery Pack, Large 5 28

8212-000-000W System 8 Battery Pack, Small 5 21

5100-008-000W TPS Footswitch 5 4

9000-200-002W ProCare Diagnostic Services Tier 3 5 2

5.3. Equipment identified as Service Maintenance will be replaced when inoperable, instead of being repaired.

5.4. Equipment identified as Service Maintenance will include Smart Equipment

Management System capability (SEM).

5.5. The contractor shall also be responsible for ensuring that leased products are in acceptable quality and working order during the lease period.

5.6. Inoperable equipment shall be repaired or replaced within 24 hours.

6. Quality

6.1. Preventative maintenance will be performed as part of service maintenance per manufactures recommendation.

6.2. The contractor shall furnish equipment preventative maintenance records quarterly.

7. Performance Monitoring:

7.1. VALBHS clinical providers will assess the quality and working order of all leased products upon delivery to the VALBHS campus.

7.2. VA clinical providers will report any instances of delivery of unacceptable lease products.

7.3. The POC will maintain a file of the information provided by clinical staff and will address discrepancies with the vendor and/or Contracting Officer as appropriate.

8. Security Requirements:

The contractor will not require access to any VA Information Technology systems nor have unsupervised access to VA Long Beach Healthcare clinical areas.

9. Inspection and Acceptance Criteria:

9.1. VALBHS Biomedical Engineering and clinical staff will assess the quality and working order of all leased products upon delivery to the VALBHS campus.

9.2. Products will only be accepted if they are determined to be of acceptable quality and working order, as determined by clinical providers.

10. Place of Performance:

VA Long Beach Healthcare System

5901 East Seventh Street

Long Beach, CA 90822

11. Period of Performance: Estimated (TBD)

Base Year: Estimated: 3/22/2023 to 2/21/2024

Option Year 1: Estimated: 3/22/2024 to 2/21/2025

Option Year 2: Estimated: 3/22/2025 to 2/21/2026

Option Year 3: Estimated: 3/22/2026 to 2/21/2027

Option Year 4: Estimated: 3/22/2027 to 2/21/2028

12. Billing

Billing will be submitted monthly with supporting documentation for each lease month.

13. GOVERNMENT-FURNISHED EQUIPMENT (GFE)/GOVERNMENT –FURNISHED

INFORMATION (GFI) /GOVERNMENT PROPERTY

13.1. No Government equipment shall be used nor provided to the Contractor. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within.

13.2. Government Property: Government Property shall not be removed from the station without a signed property pass. This property pass may be obtained after the removal is authorized by The POC. If sensitive data is stored on the device, the Facility

Information Security Officer must be involved and should approve the process of removing equipment from the government site. Equipment shall not be removed by the

Contractor from the Government for minor repairs. The Contractor assumes full responsibility for the equipment while it is off-site or in transit.

14. CHECK-IN AND CHECK-OUT INSTRUCTIONS

The Contractor personnel shall check-in with the Police Service and with the VA Point of Contact

(POC) before proceeding to the job site. Contractor shall also check-out with the POC and Police

Service before leaving the job site.

15. QUALIFICATIONS REQUIREMENTS

15.1. The FSE performing maintenance and repair services must be fully qualified and competent. “Fully qualified” is defined as factory-trained or equivalent and experienced to work on the equipment assigned.

15.2. The Contractor shall provide written verification of the competency of their personnel and a list of Credentials for each qualified FSE for each make and model of the equipment serviced at the VA Healthcare Facilities. This information is required with quote and at each change of personnel performing under this contract during its duration.

15.3. The CO or POC reserves the right to reject any of the Contractor’s personnel from performing services if he determines they are not “fully qualified” or the contractor fails to provide the necessary documentation for approval of each FSE.

15.4. Training certificates, experience in lieu of training certificates, experience with maintenance/repair of specific equipment to be maintained, period of time with

Contractor, and the ability to use diagnostic software and computerized hardware for maintenance of assigned equipment shall be information needed for the Government to verify competency.

15.5. Authorization: The Contractor shall have a current and active Reseller Agreement with

Stryker Corporation to provide Supplies, Services, Maintenance, and Training under this contract.

16. SAFETY AND FIRE PREVENTION

In the performance of this contact, the Contractor shall take such safety precautions as necessary to protect the lives and health of the occupants of the building. Fire and safety deficiencies, which exist and are part of the responsibility of the Contractor, shall be immediately corrected. If the Contractor fails or refuses to correct deficiencies promptly, the

POC may issue an order stopping a11, or any part, of the work. The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect during the performance period of the contract. The Contractor personnel shall follow applicable facility policies concerning fire/disaster programs.

17. CONFLICT OF INTEREST

The Contractor shall not employ any person who is an employee of the United States

Government if the employment of that person creates a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of Veterans Affairs (VA) unless such person seeks and receives approval in accordance with VA Regulations and public law. Nor shall the Contractor employee any person who is a member of the immediate family of a VA employee employed at the VA Healthcare System if the employment of that family member would create a conflict of interest or appearance of a conflict of interest, particularly with regard to influencing the contract negotiations, terms of the contract, or the work carried out under the contract. In any such case, the VA must review the matter and give its approval in accordance with agency ethics rules. Contractor shall ensure no violation of ethics occurs between VA staff, VA patients and families of VA staff. Staff shall not accept, solicit, allow or invite gifts, gratuities, sales of items, etc. Any occurrence shall be reported to the POC along with corrective action taken, and the reports will be kept on file for the duration of the contract.

18. CHANGES/AUTHORIZED SERVICES

Only those services specified herein are authorized under this contract. Before performing any service or repairs of a non-contract nature, the POC or Contracting Officer (CO) must be advised of the reasons for this additional work. If appropriate, the CO or his/her designee may authorize the additional services or repairs under a separate purchase authorization. The

Contractor shall be cautioned that only the CO may authorize additional services or repairs and that reimbursement shall not be made unless this prior authorization is obtained.

19. CONTRACTOR POINT OF CONTACT

The Contractor shall assign a Point of Contact (POC) and an alternate POC for the purpose of ensuring compliance with all the terms and conditions of this contract and who shall be responsible for administration and clinical matters in the performance of services under this contract. The POC shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract. The POC shall be available by telephone Monday through

Friday, between 7:00 a.m. to 3:30 p.m. excluding National Holidays.

20. CONTRACTORS RESPONSIBILITY

20.1. It is the sole responsibility of the Contractor to perform all preventive maintenance inspections. The VA shall not assume the responsibility of reminding the Contractor for the required services.

20.2. The Contractor shall ensure all equipment is in optimal working condition at the expiration date of the contract.

20.3. The Contractor personnel that perform changes, updates, or retrofits made on any component, system, or equipment shall log it in the station equipment manual.

20.4. The Contractor shall maintain all manufactures manual necessary to perform maintenance.

20.5. Travel: Travel/mileage expenses are not authorized under this Contract. Use of

Government vehicles is prohibited.

20.6. Toll Charges: It is agreed and understood that the price proposed in the Contractor's quote includes any bridge or road toll charges.

21. IDENTIFICATION OF CONTRACTOR EMPLOYEES

21.1. Both parties agree that the contractor employees when the resulting contract will be performed shall not be considered VA employees for any purpose and shall be considered employees of the contractor only. The Contractor shall ensure that the employees assigned shall be cognizant of sexual harassment, drug-free workplace and other appropriate federal employment requirements.

21.2. The Contractor shall provide a representative who shall be responsible for routine liaison in the performance and administration of the resulting contract. In addition, the

POC shall act as the primary point of contact (POC) between the CO and the contractor. The representative shall have full authority to act on behalf of the contractor on all matters relating to daily operations of contract performance.

22. 19. STANDARDS OF CONDUCT

22.1. The Contractor employees shall present a neat, well groomed, professional appearance at all times. The Contractor employees shall not wear sandals, flip-flop style footwear, or open toed shoes.

22.2. The Contractor employees found to be under the influence of, consuming, or using alcohol or drugs while on duty shall be subject to administrative action from the CO, which may include contract termination. Alcohol/Drug use in the workplace shall not be tolerated.

22.3. The Contractor shall ensure that all Contractor employees have met qualifying criteria.

Ultimately, the decision to accept or reject contractor employees’ rests with the CO.

Nonacceptance of Contractor employees does not relive the contractor from satisfying and fulfilling the requirements of the contract.

22.4. The Government reserves the right to refuse acceptance of Contractor employees whose personal or professional conduct jeopardized or interferes with the operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, dereliction or negligence in performing directed tasks, or other abuse, or other conduct resulting in formal complaints by staff members to designated

Government Representatives. Standards for conduct shall mirror those prescribed by current Federal Employees Regulations.

22.5. Contractor Employees: The Contractor shall not employ any person for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and general well-being of the public.

23. NORMAL WORKING HOURS

Normal working hours are defined as 7:00 AM to 3:30 PM during weekdays Monday through

Friday. Contractor shall work during normal working hours unless otherwise coordinated with the

VA POC. If the Contractor proposes different hours of operation, the Government must approve the different hours prior to performing services.

24. GOVERNMENT HOLIDAYS

25. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following national holidays are observed and for the purpose of this contract are defined as

“Legal Federal official holidays”. When a holiday falls on a Sunday, the following Monday will be observed as a National Holiday. When a holiday falls on a Saturday, the preceding

Friday is observed as a National Holiday by U.S. Government Agencies. Also included would be any day specifically declared by the President of the United States of America as a

National holiday.

The following national holidays are observed by the Federal Government:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day 4th Thursday in November

Christmas Day 25 December

26. GENERAL INFORMATION

26.1. Parking Policy: It is the responsibility of Contractor personnel to park only in designated parking areas. The Contractor shall make alternate arrangements for its personnel to park off-site if necessary. Parking information is available from the VA

Police and Security Service Office. The VA shall not invalidate or make reimbursement for parking violations of Contractor’s personnel under any circumstances.

26.2. Smoking Policy: Smoking is strictly prohibited on the grounds of any VHA facility. Per

VHA Directive 1085 dated March 5, 2019, it is VHA policy that all VHA health care facilities, including hospitals, community clinics, administrative offices and Vet

Centers, will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. There will no longer be designated smoking areas. Smoking

Is Prohibited on VA Property, Items To Include Cigarettes Cigars. Pipes, any other combustion of tobacco, or non-Federal Drug Administration (FDA) approved electronic nicotine delivery systems (ENDS), electronic/e-cigarettes, vape pens, or e-cigars.

26.3. Badges: All Contractor personnel shall be required to wear VA provided identification

(I.D.) badges above the waist at all times while on the VA grounds. Contractors shall be required to coordinate with POC to obtain the VA provided I.D. badges for all staff.

All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the

VA facilities and/or otherwise referred to federal property.

26.4. Phones: Government telephones shall not be used for personal reasons.

26.5. Weapons: Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.