SOW_Steel Bars BPA-Final.pdf

Version 05/29/2026

Statement of Work D2 Tool Steel Electro Slag Remelt (ESR) Bars

SECTION I: Background

1.1 The Buruea of Engraving and Printing (BEP) has a mission to develop and produce United States currency notes that are trusted wordwide. The BEP aims to become the global standard for securities printing by delivering superior products to its customers and the public through excellence in manufacturing and innovation.

1.2 The BEP Office of Engraving manages the pre-press operations at the BEP and produces engraved plates used in currency manufacturing and has a need for D2 Tool Steel Electro Slag Remelt (ESR) Bars.

1.3 The D2 Tool Steel ESR Bars are a vital raw material used for production of Surface Pieces which are then used for printing United States (U.S.) currency at the BEP Washington, D.C. and Fort Worth, T.X. facilities.

1.4 As part of the maunufacturing process of Surface Pieces, the BEP Washington, D.C. uses Electrical Discharge Machining (EDM). The EDM process involves wire cutting and die sinking to obtain the fine surface finish requirements of these surface pieces which is a driving need of ESR. The Surface Pieces are covered under ISO 9001 standards and must have this pure refined steel of the specified hardness to be able to perform flawlessly for currency surface printing.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

This contract outlines the provision of D2 Tool Stool ESR Bars used for manufacturing U.S.

currency.

2.2 Scope of the Product, Service, or Outcome.

BEP plans to establish a five (5) year sole source Blanket Purchase Agreement (BPA). The BPA Call will involve the manufacturing and delivery of D2 Tool Steel ESR Bars that can undergo EDM wire cutting and die sinking and comply with the specified requirements outlined in the Technical Requirements. Finished D2 Tool Steel ESR Bars will be delivered to the Washington, D.C. facility.

The contractor will be responsible for supplying D2 Tool Steel ESR Bars that have been pre-qualified, verified, and validated against BEP technical specifications and production processes and ensuring timely delivery upon receipt of an approved BPA Call.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 Technical Requirements:

3.1.1 The Contractor shall provide D2 Tool Steel ESR Bars with the following properties:

3.1.1.1 Material: AISI D2 Air Hardening Tool Steel

3.1.1.2 Hardness: 58-60 HRC

3.1.1.3 Surface Roughness: 0.8-1.6 micrometers Roughnnes Average (RA)

3.1.2 The Contractor shall provide D2 Tool Steel ESR Bars with the following dimensions and tolerances (in inches):

Type Width 1 (inch) Width 2 (inch) Length (inch)

LEPE 0.7480 (+/-0.0005) 1.750 (+/-0.001) 12.50 (+/-0.06)

Treasury 1.5960 (+/-0.0005) 1.000 (+/-0.001) 12.50 (+/-0.06) Universal 0.7950 (+/-0.0005) 1.650 (+/-0.001) 12.50 (+/-0.06) District 1.7500 (+/-0.0005) 1.450 (+/-0.001) 12.50 (+/-0.06)

3.1.3 The Contractor shall ship the steel bars in appropriate packaging as to prevent damage to the edges and surfaces of the steel bars either from external sources or internal (steel bars hitting one another in container).

3.1.4 The Contractor shall provide D2 Tool Steel ESR Bars that have been pre-qualified, verified, and validated for BEP currency production.

3.1.5 The Contractor shall provide a Certificate of Conformance (CoC) for each batch D2 Tool Steel ESR Bars delivered to the BEP with the following information:

3.1.5.1 Chemical composition of steel

3.1.5.2 Hardness in Rockwell C (HRC) scale

3.1.5.3 Steel grade

3.1.5.4 Batch number

The Contractor shall replace any steel bars found to be non-conforming by the Bureau of Engraving and Printing (BEP). For the purposes of this contract, "Defective" is defined as steel bars exhibiting excessive surface or internal irregularities, including but not limited to pitting, inclusions, deep scratches, or mechanical dents. In the event that pitting or inclusions are identified following Electrical Discharge Machining (EDM), the bar shall be deemed defective if such irregularities impact 25% or more of the specified cross-sectional area or usable length. Upon receipt of a formal defect notification from the BEP, the Contractor shall deliver replacement units to the designated facility within thirty (30) calendar days. All shipping and handling costs associated with the delivery of replacements shall be borne by the Contractor.

3.2 Warranty

The Contractor shall provide a written warranty guaranteeing that all D2 Tool Steel ESR bars arrive free from surface defects, scratches, or edge damage and are suitable for the specific purpose described herein. The warranty shall include materials and the replacement of defective parts following the BEP’s final acceptance of the D2 Tool Steel ESR bars.

The warranty period shall last for one (1) year (12 calendar months), commencing after the full acceptance of the D2 Tool Steel ESR bars by the Contracting Officer Representative (COR). This warranty will cover parts, labor, and associated transportation and shipping costs.

If a malfunction occurs with any part covered under warranty, the Government will notify the Contractor within seventy-two (72) hours. The Contractor shall replace the defective D2 Tool Steel ESR bars within thirty (30) days of receiving this notification, at no cost to the Government.

Should the Contractor need to correct or re-perform any work during the warranty period, it will be at no cost to the Government. Any services that are corrected or re-performed will be governed by the same terms as the initial work performed. If the Contractor fails or refuses to make the necessary corrections or re-perform during the warranty period, the Contracting Officer (CO) may, through contract or other means, arrange for the corrections or replacements with similar parts and services and charge the associated costs to the Contractor.

For the purposes of this contract, "Defective" is defined as steel bars exhibiting excessive surface or internal irregularities, including but not limited to pitting, inclusions, deep scratches, or mechanical dents. In the event that pitting or inclusions are identified following EDM the bar shall be deemed defective if such irregularities impact 25% or more of the specified cross-sectional area or usable length.

3.3 Deliverables:

SOW

Paragraph #

Deliverable Due Date Deliverable Format

3.1.6 Certificate of Conformance (CoC)

Concurrent with delivery of steel bars.

Electronic via email and hardcopy with shipment.

3.2 Written warranty Concurrent with

delivery of steel bars.

Electronic via email and hardcopy with shipment.

3.5.2 Tracking Information Within 24 hours of

shipment dispatch.

Electronic via email.

3.4 Performance/ Delivery Period. The period of performance for this contract is five (5) years with twelve (12) month ordering periods.

3.5 Place/ Location of Performance/ Delivery.

3.5.1 Deliverables as required during the performance of this contract shall be delivered F.O.B destination. The equipment and supplies identified shall be delivered through the life of the contract to the BEP’s D.C. Currency Facility (DCF) at the following address:

14th & C Streets SW, Washington DC, 20004

3.5.2 The contractor shall provide tracking information to the designated Contracting Officer Representative. All incoming packages shall be addressed to “Office of Engraving”.

3.5.3 The BEP requires that all packing slips be placed in a self-adhesive pack list envelope and affixed to the outside a shipment.

3.5.4 The packing slip will include, at minimum, the following information:

1. Bill of materials

2. Supplier/Manufacturer Name

3. Contact Person with Phone Number

4. Contract Number & BPA Call Number

5. Total Number of Pallets

6. Total Weight

7. Date and Time of Delivery

Deliveries to the Eastern Currency Facility

**Monday to Friday: ** 8:00 AM to 2:15 PM (Local Time) **Saturday: ** Closed **Sunday: ** Closed **Federal Holidays: ** Closed

Contractors must call **(202) 874-2333** at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is available from **6:30 AM to 2:15 PM, Monday through Friday. ** After hours, a voicemail message may be left.

Federal Holidays and Year-End Shutdown (Y.E.S.)

The BEP observes all Federal Holidays as outlined by the Office of Personnel Management (OPM).

For a current list of holidays, please visit OPM's website at Federal Holidays. Additionally, the BEP typically has a year-end shutdown (Y.E.S.) from December 25 to January 1. Deliveries are generally not accepted on Federal Holidays or during the Y.E.S. period unless there are extenuating circumstances and arrangements have been made in advance with the appropriate BEP personnel.

3.6 Notice of Delays

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

If the Contractor faces difficulties in meeting performance requirements, anticipates challenges complying with the contract delivery schedule, or becomes aware of any actual or potential situation that may delay or threaten the timely performance of this contract, the Contractor must immediately notify the CO and the COR. This notification should be made in writing and includes relevant details. However, it is important to note that this information is for informational purposes only and does not waive the Government's rights to enforce any delivery schedules, dates, or any legal rights and remedies under this contract.

3.7 Notice of Changes

The Contractor shall inform the CO and COR in writing of any potential or actual deviations from technical requirements. Any deviations from the technical requirements in this contract require prior written approval from the CO.

3.8 Environmental, Health, and Safety

All Contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) document(s): 75D-07.0-04 EHS Contractor Requirements