SOW Station Siuslaw River Oregon Watch Tower Fence Gate and Optional Door Replacement.pdf

PERFORMANCE WORK STATEMENT – SCOPE OF WORK

U.S. COAST GUARD STATION SIUSLAW RIVER, FLORENCE, OREGON WATCH TOWER FENCE

WITH OPTIONAL DOOR REPLACEMENT

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor shall provide all personnel, equipment, tools, transportation, supervision and other items and services necessary to ensure the fence replacement and door replacement option of the STA Siuslaw River Watch Tower. The contractor must perform to the standards in this Scope of Work (SOW) contract. All requests for site visits or delivery/installation must be scheduled through the POC.

1.1.1 Place of Performance

USCG STATION SIUSLAW RIVER WATCH TOWER

4255 Coast Guard Rd.

Florence, OR 97439

(541) 997-2486

Approx. Coordinates: 44°01'06.8"N 124°08'10.8"W

1.1.2 Contracting Officer:

Name: CWO Edward Csech Unit: USCG Base Det. North Bend

PH: (571) 607-6100

E-mail: Edward.L.Csech@uscg.mil

1.1.3 Contracting Officers’ Point of Contact (POC):

Name: MK1 Ryan Moritz Unit: Station Siuslaw River

PH: (541) 997-2486

E-mail: ryan.a.moritz@uscg.mil

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

1.2.1.1 The contract manager or alternate(s) must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

1.2.1.2 The contact manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.3 Security requirements

Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

1.3 Hours of Operation – Projected Date of Completion

The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 08:00 am and 16:00 pm unless other time is specified.

1.3.1 Holidays: If applicable.

1.3.2 Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3 above, the contractor must request the same in writing. Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

1.4 Invoicing

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact

IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131 Email address: IPPCustomerSupport@fiscal.treasury.gov Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm ET

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR.

The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1.3 Technical Definitions: Not applicable to contract.

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information

The Government must provide the facilities, equipment, materials, and services listed here.

3.1 General Information:

The Government must provide the facilities, equipment, materials, and services listed here:

3.1.1 Government Furnished Facilities:

3.1.1.1 See Section 1.1.1

3.2.1 Government Furnished Equipment:

3.2.1.1 The following utilities are available for use at no cost by the contractor:

3.2.1.1.2 Single Phase Electricity, 120 Volt

3.3.1 Government Furnished Material: None.

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 above as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 5 – SPECIFIC TASKS

The contractor shall replace 27’ x 25’ rectangle 104’ feet approximately of existing chain link security fencing and one swing pedestrian gate around the perimeter of the Station Siuslaw River Watch Tower with vinyl coated chain link fence and pedestrian gate. The contractor shall emplace temporary security fencing with a pedestrian gate accessible to Station personnel during periods when permanent fence in not complete. Contract option for replacement of tower door and frame with single painted steel security door and frame.

5.2 Detailed Tasks:

5.2.1 The contractor shall demolish and dispose of approx. 100 feet of existing chain link fencing, posts, barb wire and all other fencing material present.

5.2.2 Install approx. 100 feet of new vinyl coated chain link fence with top guard to specifications in 5.3 around the Station Watch Tower perimeter. Conduct necessary groundwork for securing fence. Remove interferences as necessary for perimeter fence.

5.2.3 Install one swing-style lockable pedestrian gate with top guard that does not interfere with fence guard.

5.2.4 Option to replace watch tower door with painted steel security door and frame to be bid on separate line item.

5.2.4.1 Remove existing door and frame.

5.2.4.2 Install steel security door and frame.

5.2.4.3 Temporary waterproofing must be installed during periods when existing and replacement doors are not installed.

5.3 Other:

5.3.1 All work shall be performed in a workmanship like manner utilizing OSHA Safety and Health Standards.

5.3.2 All installed fencing and gates must comply with the Coast Guard standards set in COMDTINST 5330.1 described below.

5.3.3 Fabric: The fence fabric shall be at least nine-gauge zinc or aluminum coated steel wire chain link with mesh openings not larger than two inches per side and a twisted and barbed selvage at top and bottom.

5.3.4 Fabric Ties: Only nine gauge steel ties shall be used. If the ties are coated or plated, the coating or plating shall be electrolytically compatible with the fence fabric to inhibit corrosion.

5.3.5 Height: The height for fencing is eight feet. This includes a fabric height of seven feet, plus a top guard.

5.3.6 Fencing Posts, Supports, and Hardware: All posts, supports, and hardware for security fencing shall meet the requirements of Federal Specification RR-F-191K/GEN of 14 May 1990, or latest version. All fastening and hinge hardware shall be secured in place by peening or welding to allow proper operation of components, but prevent disassembly of fencing or removal of gates. All posts and structural supports shall be located on the inner side of the fencing. Posts shall be positively secured into the soil to prevent shifting, sagging, or collapse.

5.3.7 Reinforcement: Taut reinforcing wires shall be installed and interwoven or affixed with fabric ties along the top and bottom of the fence for stabilization of the fence fabric. Top rails shall not be installed on fencing. The vulnerability introduced is that these rigid top rails provide a stable structure to place climbing aids against.

5.3.8 Ground Clearance: The bottom of the fence fabric shall be within two inches of firm soil or buried sufficiently in soft soil to compensate for shifting soil.

5.3.9 Culverts and Openings: Culverts under or through a fence shall be of 10-inch pipe, or of clusters of such pipe or equivalent. Openings under or through a fence shall be secured with material equal or greater in strength than the overall barrier.

5.3.10 Top Guards: A top guard shall be constructed on all perimeter fences. A top guard is an overhang of barbed wire or barbed tape along the top of a fence, facing outward (away from protected site) and upward at approximately a 45-degree angle. Top guard supporting arms shall be permanently affixed to the top of fence posts to increase the overall height of the fence by at least one foot. Three strands of 12-gauge barbed wire, equally spaced, shall be installed on the supporting arms. The top guard of fencing adjoining gates may rise to a vertical height of 18 inches and extend to the normal 45-degree outward direction. Top guard must be installed in a manner that will not interfere with gate operation.

5.4 Interferences:

5.4.1 The contractor shall be responsible for any/all interferences that may be encountered while completing this SOW.

5.5 Safety:

All work shall be conducted in a safe manner and shall comply with all applicable Federal, State, and local safety standards and requirements. The US Coast Guard reserves the right to inspect for compliance with safety standards and requirements. The Contractor shall comply with all Federal, State, and local laws, including OSHA.

5.6 Operations and Storage Facilities:

The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the on-site representative with the concurrence of the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

SECTION 6 – TESTING AND ACCEPTANCE

6.1 Testing

6.1.1 The contractor shall document and certify operational functionality test.

6.2 Acceptance

6.2.1 Acceptance on behalf of the government will be made by the POC as attested to / witnessed by signatures on the contractor generated document / form per section 6.1.1. above.

SECTION 7 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this

(SOW).

7.1 Publications

7.1.1 OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction