SOW - Station Humboldt Tree Service.pdf

Coast Guard Station Humboldt Bay Landscaping Request for Quote

GENERAL REQUIREMENTS

1) BACKGROUND: Station Humboldt Bay is one of nineteen surf stations in the Coast

Guard and is home to three 47’ Motor Lifeboats and one 29’ Response Boat Small. It is located on roughly 100-acre campus at the very end of the Samoa sand bar in Humboldt Bay California. The unit conducts missions that include Search & Rescue and Law Enforcement from Pt Punta Gorda to the California/Oregon border.

2) FACILITY OVERVIEW

a) Location. The work shall be performed within the boundary of USCG STATION Humboldt Bay in Samoa California. Unit address is 200 New Navy Base Road Samoa CA, 95564.

b) Service Areas. The following areas shall be landscaped as depicted in the Enclosure and stated below:

i) All areas inside the station’s fence line and two patches of grass North of the front gate once a month.

ii) All areas surrounding the station’s main building out to the fuel farm twice a month.

iii) These areas shall have a walkthrough with the Contracting Officer’s Representative (COR) prior to first work performance and any questions shall be submitted in writing.

c) Hours of Operation. All work shall be performed during the Government's regular working hours of 0700 (7:00 am) to 1530 (3:30 pm), Monday through Friday. No work shall be performed on Federal holidays or Saturdays and Sundays unless specifically authorized by the Contracting Officer on a case-by-case basis.

3) SCOPE OF WORK

a) The objective of this effort is to acquire a Landscaping Service for USCG Station Humboldt Bay. The contractor shall provide all labor, personnel, equipment, tools, transportation, supervision and management and any other items necessary to perform the services required to maintain healthy grass, trees, shrubs, and plants.

The contractor shall furnish services in a manner that provides superior customer service and well- maintained facilities that present a healthy, clean, neat, and professional appearance.

b) The Contractor shall use this PWS, as well as any approved plans, to accomplish the tasks generated for this effort, as listed below, which may not be all inclusive; and to achieve the desired quality of service:

i) Mow all areas inside the stations fence line.

ii) Mow the area north of the station’s front gate.

iii) Edging of the walkways, and structures around the station.

iv) Remove all weeds around the main building and walkways.

v) Remove all weeds in and around walkways, curbs, and rocks around the station’s main building.

vi) Disposal of all green waste.

4) APPLICABLE DOCUMENTS

a) Compliance - The Contractor shall comply with all applicable federal, state, local, municipal, environmental and hazardous laws, regulations and requirements; all industry standards/references; all Government and Coast Guard Regulations, attachments and exhibits identified herein and/or listed in the table below; and, all applicable instructions and directives, pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. Prior to starting work under this contract, the contractor shall obtain and provide the required insurance, taxes, wages, and permits/licenses and shall maintain such certifications throughout the term of this contract.

PUBLICATION TITLE DATE

COMDTINST Physical Security and Force Latest edition COMDTINST MSl00.29 Safety and Occupational Health Latest edition COMDTINST 16478.l B Hazardous Waste Management Latest edition

b) Publications - The Government will provide the publications listed above upon request. The Government may issue supplements or amendments to these publications from any organizational level during the life of the contract. The Contractor shall be made aware of any changes to these publications and shall immediately implement any required changes that result in a decrease or no change in the contract price. Prior to implementing any change(s) that would result in an increase in contract price, the Contractor shall submit to the Contracting Officer a price proposal for approval. This will be done within 30 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment that would cause the increase in cost of performance.

5) TECHNICAL REQUIREMENTS FOR GROUNDS MAINTENANCE &

LANDSCAPING SERVICES

a) General Tasks - The contractor shall provide Landscaping Service at USCG Station Humboldt Bay to include mowing, weeding, and edging in the vicinity of the main building, generator room, gazebo, and volleyball court, as well as the removal and disposal of lawncare refuse.

b) Compliance - The Contractor shall comply with all federal, state, and local environmental laws and regulations. The Contractor shall utilize safe products, equipment, and qualified personnel to ensure health and safety incompliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA). The Contractor shall ensure the services are performed in accordance with established standards of Professional Grounds Management Society (PGMS), National Arborist Association, American Society of Landscape Architects, and the local county extension office.

i) Chemicals: Chemicals, if utilized, shall meet EPA requirements, and be applied in accordance with manufacturer’s procedures and recommendations. Eradication by chemical means may be utilized only in designated areas and when approved by the COR. The Contractor shall submit the manufacturer's Material Safety Data Sheet (MSDS) on any proposed chemical for approval to the COR at least one (1) week prior to use and immediately-for any changes thereafter.

ii) Equipment/Operators: The Contractor shall furnish all supplies, material and equipment, of the size and type customarily used for grounds maintenance, needed for the performance of the work. All power operating equipment, trucks, lawn mowers, tractors, street sweepers, etc., and all hand or vehicular tools shall be operated within the safety parameters as defined by the manufacturer and OSHA, and it shall be carefully maintained and operated with proper safety guards and devices and with discretion when near pedestrians or building residents. All equipment operators shall be qualified operators of their power equipment, trucks, streets sweepers, etc. in accordance with local regulations, and shall wear safety protection equipment to include protective goggles (safety glasses) and clothing (gloves, hearing protection, helmets, etc.) as required by the equipment manufacturer, OSHA, and local safety requirements when on site.

iii) Required Licenses: In addition to the work stated above, the contractor must provide the following licenses. All required licenses and permits must be current upon acceptance of contract, and it is the contractor’s responsibility to ensure that the required licenses and permits remain current for the entire duration of the contract.

- Landscaping (C-27) and Tree Service (C-61/D-49) California State Contractor

License.

- State of California Qualified Applicator License.

- Humboldt County Agriculture Department Chemical Applicator License.

(Contractor must be present when any herbicide or insecticide application is done).

c) Specific Tasks:

i) Grass Cutting/Mowing: Maintenance of all lawn areas shall be in a manner that will promote proper health, growth, rich natural green color, and neat appearance.

(1) The cutting height of the mowing equipment, which shall be kept in sharp condition to provide an even cutting height.

ii) Trimming, Edging-Turf and Weeding Flower Beds and Weed Eradication:

(1) The contractor shall trim, edge and weed in conjunction with grass cutting.

(2) This shall include the neat edging and trimming of grass and weeds along walks, walls, curbs, fences, and their perimeters, trees, shrubs, plant beds, tanks, fire plugs, poles, guy wires, sprinkler heads and other areas not reached by regular mowing equipment.

(3) All existing weed marring shall be pulled out of flowerbeds surrounding main building and walkways.

iii) Maintenance, Care and Landscaping of Trees, Shrubbery and Plants:

(1) Work shall be performed in conjunction with lawn care service to obtain the desired results described herein. The contractor shall perform maintenance service twice a month for the area surrounding the station and once a month for all areas located within the fence line with the exception to the field north of the station’s main entrance.

(2) The Contractor shall cut the grass to present a uniform appearance in a neat and clean manner. This shall provide for the proper development of shape and growth; the removal of broken limbs and growth damaged by insects, disease or by storms; and, the clearing of utility poles, lines, and all boundary fencing.

iv) Clean-up, Removal and Disposal of Refuse:

(1) After mowing, trimming, pruning, re-structuring, and shaping all cut areas, streets and sidewalks shall be free and clear of all grass clippings, fallen leaves, trash, palms fronds, grass cuttings and other debris.

(2) All trash/debris from mowing and trimming will be removed and disposed of immediately from Government property areas at the contractor's expense. The contractor shall not use Coast Guard dumpsters.

d) Contractor Furnishing and Replenishing of Supplies, Material and Equipment: The contractor shall provide all necessary supplies, material, equipment of the size and type customarily used in work of this kind, needed for the performance of the work.

Such equipment and the use of that equipment shall be subject to the inspection and approval of the COR.

i) No equipment may be stored on base when the contractor is not actively performing work.

e) Contractor Access to Government-Owned Facilities, Equipment and Services: The Contractor will have access, as necessary, to electrical power, water, and specified restroom facilities. Internet service is not available to the contractor. Government services shall not be used in any manner for any personal advantage, business gain or other personal endeavor by the contractor or the contractor's employees and shall not be used for any reason other than matters related to the performance of the contract.

f) Lost & Found: Any item of personal value found while in the execution of this contract not belonging to the contractor personnel shall be returned to the COR immediately. This includes all government or private property left behind accidentally.

6) DELIVERABLES

6.1. The Contractor shall submit the following deliverables in accordance with the table below. Two (2) copies of each deliverable shall be provided, one for the Contracting Officer and one for the COR, unless otherwise noted. Electronic submissions are acceptable provided the format is compatible with MS Word.

Deliverable Frequency Submittal Schedule

Contact information for the designated on-site working supervisor

As needed After Award, prior to starting work.

List of Employee Names As needed After Award, prior to starting work or new employee arriving.

Material Safety Data Sheet (MSDS) for Chemicals/Pesticides

As needed Prior to application of any chemical.

Certificate of Insurance as Required by FAR 52.228-5 (See NOTE below)

Annually Upon Award

NOTE: It is acceptable to submit a letter from the Insurance Company stating a Certificate of Insurance will be provided upon contract award. A letter from the Contractor will not be acceptable.

7) GOVERNMENT QUALITY ASSURANCE (QA) REQUIREMENTS

a) Fundamental Government Responsibilities. The COR is responsible for representing the Contracting Officer in all facets of service quality. The COR will carry out inspections, reviews and approvals, handle deficiencies, and ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified below.

Government personnel, other than the Contracting Officer and the COR, from time to time, may observe the contractor's operations. However, these personnel may not interfere with contractor performance.

b) General Quality Assurance Functions. To facilitate the surveillance of the Contractor's Quality Control (QC) Program by the Government, the COR will verify contractor compliance with designated performance requirements through a series of random, announced/unannounced, and impromptu/scheduled inspections. For noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor shall be subject to re-performance (at the company's expense) and/or a reduction of the Contractor's payment. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR may inspect the contractor's QC Plan regularly for compliance with the requirements herein.

8) FINAL INSPECTION AND ACCEPTANCE:

a) When the contractor has completed all the work, they shall notify the Coast Guard (COR) for a final inspection. When the work is accepted, the contractor shall submit their invoice to the Coast Guard (COR).

Enclosures:

USCG Station Humboldt Bay Overview. Contractor areas of responsibility are outlined in red for once a month and outlined in blue for twice a month.