SOW Statement of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project Greater Sedona Recreation Collaborative (GSRC) Facilitation

General Information

1.0 Scope of Work

The Greater Sedona Recreation Collaborative (GSRC) is a diverse group of community members, businesses, and governmental agencies working together to address the burgeoning recreation impacts in the Sedona, AZ area. Phase 1 was just completed after a multi-year process that was facilitated by Southwest Decision Resources (SDR). The continuation of facilitation is critical to the success of the GSRC as Phase II begins.

2.0 Background

Southwest Decision Resources has been the facilitation team from the start of the GSRC and have been compensated from the other governmental agencies (AZ State Parks) while the USFS works through the contracting process. For over a year SDR has hosted and facilitated regular meetings. As facilitators they have provided research, guided conversations, compiled notes, written a final “recommendations” document and presented findings to various entities.

The GSRC just completed phase I and is about to begin Phase II. Phase one, in short, was the development of a “Recommendation” documented presented to multiple agencies including the City of Sedona, Yavapai county, AZ Game and Fish, and the Coconino National Forest. This document was generated through over a year of research, a dozen Motorized working group meetings and an equal quantity of Co-convenor meetings as well as many smaller Action team meetings. Near total agreement was reached among a very diverse and opinionated group of participants. The Final recommendations document presents multiple actionable items to the Co-Convenors. Response to and implementation of (when and where appropriate) recommendations makes up the bulk of Phase II.

Many of the recommendations involve engagement from and collaboration with the Working Group.

Contractor Requirements

3.0 Technical Requirements / Tasks

The contract will have multiple and varying tasks for Phase II of the GSRC.

- Schedule and facilitate regular meetings with the GSRC Motorized Working Group

- Schedule and facilitate regular meetings with the GSRC Action Teams as needed.

- Schedule and facilitate regular meetings with the GSRC co-convenor committee as needed.

- Present GSRC updates and products to various government entities including, but not limited to Sedona City council, Yavapai County Commissioners, AZ State Game and Fish commission, and Coconino National Forest Leadership team.

- Capture notes, edit and share as appropriate from all meetings.

- Host and maintain a GSRC website to share appropriate products.

- Write and edit final product documents as appropriate.

4.0 Government Furnished

Forest Service will provide access to meeting space when appropriate and as needed. Forest Service will provide background information when required, including but not limited to Forest Plan GIS Shapefiles, contact information etc.

5.0 Deliverables / Schedule

Phase 2 of the GSRC working group is expected to last multiple years. As such, and given the nature of the collaborative and public process, firm dates and certain specific products are difficult to identify.

Key Deliverables

Item No. Deliverable Objective Due 1 Scheduling GSRC et al meetings Continue regular GSRC, GSRC subgroup, GSRC Co-convenor meetings as appropriate variable

2 Facilitation and recording of meetings

Facilitate scheduled meetings. Record notes from meetings

Variable

3 Draft and write GSRC documents

Some GSRC reports may need to be generated in phase 2, and this line item captures the need to draft, review and finalize the documents variable

4 Present updates/products to various entities

Take lead in presenting GSRC updates and products to various organizations such as Sedona City Council and Yavapai County Commisioners.

variable

5 Maintain GSRC webpage

Maintain the existing GSRC webpage with current and appropriate information ongoing

6.0 Travel

The GSRC is focused on and around the Sedona area. Occasional day travel may be required to nearby locations including Prescott or Phoenix. Travel costs will not be reimbursed by the Government as part of this contract.

7.0 Contractor’s Key Personnel

Southwest Decision Resources (SDR) current personnel assigned to the GSRC have a working understanding and have developed personal relationships with members of the collaborative. Continuing with these personnel is highly valued.

8.0 Security Requirements

None

9.0 Data Rights

Documents produced by SWDR will become the property of either the GSRC or the Coconino National Forest as applicable.

10.0 Section 508 – Electronic and Information Technology Standards

NA

Attachment If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.