SOW state lab 060126 to 053127.pdf

STATEMENT OF WORK FOR CLINICAL LABORATORY TEST SERVICES FOR THE

WAGNER IHS HEALTHCARE FACILITY IN WAGNER, SOUTH DAKOTA FOR

THE PERIOD OF PERFOMANCE OF JUNE 1, 2026 TO MAY 31, 2027.

BACKGROUND:

Some clinical laboratory services for direct patient care testing are obtained from an off-site laboratory that cannot be done at the Wagner IHS Healthcare Facility in Wagner, South Dakota. These tests are usually of the communicable type that need to be reported to the States Department of Health. We would like to have these tests performed at the location that they are reported to. This can decrease the time to notify and thereby decreasing the time to track the individual.

PURPOSE:

The primary purpose of this purchase order is for the provision of clinical laboratory patient testing, when requested by staff physicians, that are not done at the Wagner IHS

Healthcare Facility. These tests are typically of the communicable type and by having the test ran at the State Department of Health, turnaround times to report and track are decreased. This allows for the possible decrease in transmissions of these diseases.

TASKS:

Clinical laboratory services shall be provided for the Wagner IHS Healthcare Facility.

Specimens will be sent via courier to the off-site laboratory for testing.

1. The services will include the following but not limited to: blood lead, chlamydia, gonorrhea, & HIV.

2. The Contractor shall provide accurate testing on all specimens received from the

Wagner IHS Healthcare Facility in a timely manner which is determined by the specific tests being requested.

3. The testing laboratory will be required to report those diseases that are required to be reported to the South Dakota Department of Health. This governed by SD

Codified Law and Administrative Rules of South Dakota.

PERIOD OF PERFORMANCE:

This purchase order shall begin from June 1, 2026 to May 31, 2027.

POINT OF CONTACT:

Wanda Dally

Lab Supervisor

Wagner Healthcare Center

111 Washington Ave. NW

Wagner, SD 57380

(605) 384-4858

Wanda.Dally@ihs.gov

COR – CONTRACT OFFICER REPRESENTIVE

Dwight Josh Janis, COR Level I

Budget Analyst

Wagner Healthcare Center

111 Washington Ave. NW

Wagner, SD 57380

(605) 384-4809

Dwight.Janis@ihs.gov

GOVERNMENT-PROVIDED EQUIPMENT/SERVICES:

No Government-provided equipment is needed at this time.

CONTRACTOR-PROVIDED EQUIPMENT:

The Contractor shall provide the mailers, shipping containers and any other special requirements necessary for transferring of specimens.

QUALITY OF CARE:

The State Department of Health laboratory will provide the requesting IHS laboratory with hard copies of each test result from the contract laboratory using the best time and cost-efficient means available. Reports for commonly ordered tests will be resulted to the requesting laboratory. The reports in addition to the test results will include the name of the laboratory and director, patient name, patient identification number, date and time specimen collected, date specimen received in contract laboratory, and date result reported. The report will be chart-ready, include age and sex reference ranges, and have all test results for a patient requested on any one day reported on a single report form.

mailto:Wanda.Dally@ihs.gov mailto:Dwight.Janis@ihs.gov

These tests are followed by the South Dakota State Lab for outbreaks and trending and the South Dakota State Lab then notify the contacts of the positive tested individual for further testing as well.

The Contractor shall meet all current accreditation requirements. The Contractor shall agree to abide by the HIPAA standards and the privacy act.

The off-site laboratory does NOT come on-site to perform these patient clinical tests.

The Contractor understands that the Indian Health Service will not pay or withhold on behalf of the Contractor any sums for federal or state income tax, any other federal or state tax, unemployment insurance, social security, Worker’s Compensation or any other withholding pursuant to any law or requirement. All such payments and withholdings are the sole responsibility of the Contractor.

INVOICE SUBMISSION

HHSAR 352.232-71 Electronic Submission of Invoice Payment Requests (Feb 2022)

(a) Definitions. As used in this clause – Payment request means a bill, voucher, invoice or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirement identified in FAR 32.905(b), “Content Of Invoices” and the applicable payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice

Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the

Contracting Officer authorizes alternate procedures in writing in accordance with

HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(END OF CLAUSE)

“Unless otherwise agreed to by the Contracting Officer per HHSAR 352.232-71 (c), the use of IPP shall take precedence over previously established invoice procedures.”

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum

“Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic http://www.ipp.gov/

Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment

Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the

Federal Reserve Bank of St. Louis (FRSTL). If your organization is already registered to use IPP, you will not be required to re-register – however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is:

https://ww.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP

Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or

IPPCustomerSupport@fiscal.treasury.gov https://ww.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov